Purchasing Officer at Medecins Sans Frontieres

Responsibilities

• Performing on a day-to-day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
• Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
• At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
• Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
• Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
• Assisting in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description
• Perform all local purchases for Coordination and field orders to source in Abuja
• Identify new suppliers around Abuja, liaise with other sections for supplier lists and backup for the consumable. Keep monitoring the local market growth
• Contribute efficiently to the performance evaluation for the key suppliers
• Ensure all procurement frameworks with different suppliers are valid
• Do screening of new suppliers to avoid working with people involved in terrosism and criminality
• Ensure transparency in purchasing process
• Monitor supplier’s payment with Finance departement

Requirements

• Education: Required minimum secondary education; Commerce related studies is desirable.
• Experience: At least 2 years’ experience in Supply chain related jobs or in the logistics department is desired.
• Computer Literacy: Computer proficiency (word and excel) is required.
• Languages: English Required.
• Competencies and Qualities: Result and quality orientation, teamwork and cooperation, behavioural flexibility, Service orientation, Stress management and commitment to MSF Principles.