Latest Jobs at International Facilities Services Limited - IFS

Job Description

• Executive and personal assistant to the CEO
• Contracts drafting and management
• Duties as Legal Officer will include overseeing the potential legal issues of companies within the group and review the Board/Management member and staff communications, and prepare written correspondence.
• Other duties include working with the different sales and operations teams to ensure the companies are adequately covered in all contractual agreements.
• The person will also function as the GMD personal assistant, managing his schedules and dairies.
• The successful candidate will also manage the procurement relationships with vendors, obtain competitive pricing and negotiate contracts in conjunction with relevant user departments.
• Assist with project Management & Business Development.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 5 years work experience.

Application Closing Date
5th June, 2024.

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Job Description

• Project Manager with Excel, PowerPoint and MS project skills to assist coy executives in proposals, presentations, and business development and project management
• Responsible for project initiation, planning, executing and monitoring; Develop Project Charter, Develop Project Management Plan, Direct & Manage Project Execution, Monitor & Control Project Work, Perform Integrated Change Control, Collect Requirements, Define Scope, Create WBS, Verify Scope, Control Scope, Project Time Management, Define Activities, Sequence Activities, Estimate Activity Resources, Estimate Activity Duration, Develop Schedule, Control Schedule, Project Cost Management, Estimate Costs, Control Costs etc
• Responsible for planning, completion and profitable management and operation of the services within projects embarked upon within the different business units
• To ensure the satisfaction of internal and external customers on the different projects within the relevant business units
• Work with internal and external customers to develop project scope, documentation and plans in line organization goals as prescribed from time to time
• Be responsible to meet or exceed required project/program goals and outcomes. and provide GMD with updates, status, and outcomes as requested.
• Develop, improve, and maintain a knowledge bank for the group and ensure that all staffs are informed and knowledgeable about current policies, business processes and procedures.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 5 years work experience.

Application Closing Date
26th May, 2024.

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Responsibilities

• Develop costing for input into bid and proposal writing
• Work as bid-proposal officer
• Provides analysis in the development and support of contracts, projects and bids
• Determines how decision support systems will provide the information required to make effective business decisions; translates requirements into applications that employ appropriate decision support and reporting tools.
• Develop and maintain the cost accounting system, documents, and records of the organization.
• Ensure attainment of margins on all jobs and revenue assurance
• Analyze any changes in goods or services provided in order to determine what effect it has on the cost.
• Make estimates of costs of prospective jobs and pricing and develop into proposal
• Provide management with reports that specify and compare factors that affect the prices and profitability of products or services.
• Researching, writing, and organizing information in a professional and credible manner.
• Identify opportunities for bid submissions,
• Conduct research, write and edit proposals in a timeous manner,
• Negotiate with stakeholders, and ensure we win the bids.

Requirements

• Bachelor's Degree in Accounting, Engineering, Construction, or another relevant discipline.
• 5+ years relevant work experience.
• Must be proficient in EXCEL
• Experience as a bid writer is advantageous.
• Excellent industry knowledge and a willingness to keep up with trends.
• Superb written and verbal communication skills.
• Excellent analytical and problem-solving skills.
• Deadline-driven and committed to excellence.
• Sound understanding of the facility management industry and the built-up environment will be advantage.

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Main Purpose of Role

• Source for new projects, aggressively canvass and obtain new businesses for the company in line with targets as communicated from time to time
• Responsible for the overall planning, implementation, completion and profitable execution of projects and new/existing contracts meeting and exceeding customer expectations
• To ensure the satisfaction of internal and external customers on the different FM projects

Summary of Duties and Responsibilities
Key Result Areas:
Facility Management Operations:

• Plan, Design and implement operations strategies and action plans to insure that the operations group supports strategic imperatives.
• Design, Establish and monitor SOPP for all sites
• Deliver excellent operations and handover to operations department to cover;
• Strategy, Plan and Program for the Preventive, Corrective and Restorative maintenance for all client assets by establishing a comprehensive asset register and SOPP for all client assets including all Mechanical, Electrical, Civil, Power both soft and hard services
• Establish framework and onboard client sites on IFS CMMS/CAFM
• Support operations for ongoing facility management activities after transition from project to operations.

Business Development and Marketing:

• Aggressively canvass and obtain new businesses for the company in line with targets as communicated from time to time
• Manage existing relationships to ensure maximum customer satisfaction to get new businesses from existing customers
• Prepare list weekly and develop leads for new business
• Use all available means to follow up aggressively on contacts
• Aggressive daily salesmanship of all identified prospects
• Develop new channels of business
• Conduct on an on-going basis formal and informal competitor analysis, market research, market trends, emerging market leaders etc.
• Review and implement on an on-going basis market penetration strategy for all identified market sectors
• Ensure all business correspondence is turned around within 24hours of commission. RFI are prepared at least 72 hours ahead of expiration.
• Ensure review of all major tenders with Project Director/CEO.

Business Quality Assurance and Control:

• Visit sites to ensure service delivery is in line with laid down standards
• Conduct periodic objective site assessments
• Report on site performance periodically
• Ensure electronic and hard copy customer feedbacks
• Ensure immediate and timely remedy of all clients' complaints
• Report on an ongoing basis on all service gaps with other relevant units and departments
• Keep and regularly update important contacts within client organizations
• Ensure timely and regular quality assurance contacts with relevant client contacts
• Conduct periodic formal and informal service level evaluation
• Manage customer relations proactively in cooperation with relevant units and departments
• Maintain project quality control by reviewing and making necessary adjustments on design drawing

Project Management:

• Design and Develop project initiation document /charter, and detailed project plan for all new contracts and existing excellence/efficiency projects for existing projects using PMP methodology
• Document creation and management for all executed projects and contracts including lessons learnt, Issues and Exceptions
• Creation of market attractiveness for new or proposed projects/contracts.

Requirements

• Candidates should possess an HND / Bachelor's Degree with at least 7 years relevant work experience.

Application Closing Date
15th June, 2024.

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Job Summary

• An experienced creative and intelligent public relations and marketing communications professional to develop, implement and monitor online and offline strategies to facilitate brand awareness, and enhance business development for the company. Previous experience in 360 degrees advertising/marketing communications agency will be an advantage.

Job Description

• Develop and implement a marketing communication strategy for the company
• Responsible for all traditional marketing ad advertising activities for the company including radio, TV, Outdoor, Indoor etc.
• Develop all company collaterals and online and offline publications.
• Support and implement social media strategy for the group ensuring it aligns with the company’s brand.
• Daily management of all company websites and blogs
• Customize social media pages (ex. Facebook, Twitter, Google+, YouTube), develop supporting offline collateral, create original content, etc
• Constant engagement on all social media handles; Facebook, Twitter, histogram, google, google plus, WhatsApp, blogs, Bloomberg etc
• Drive search engine optimization for the group
• Developing a content calendar across all platforms ensuring a constant supply of relevant content.
• Create engaging and professional image and video visuals that reflect client and their brand
• Creates and distributes engaging written or graphic content in the form of e-newsletters, web page and blog content, or social media messages.

Application Closing Date
27th June, 2024.