Latest Jobs at Elizabeth Maddeux

Job Description

• The Internal Control Officer will be responsible for evaluating, monitoring, and improving internal control systems across finance, operations, production, warehouse, and sales functions. The role ensures compliance with company policies, regulatory requirements, and best practices, while minimizing risk, fraud, and operational inefficiencies.

Key Responsibilities
Internal Controls & Risk Management

• Review and assess the effectiveness of internal control systems across departments.
• Identify control gaps, process weaknesses, and potential risk exposures.
• Develop and implement control procedures to mitigate financial and operational risks.
• Conduct periodic risk assessments and recommend preventive and detective controls.

Audit & Compliance:

• Carry out routine internal control checks and operational audits.
• Ensure compliance with company policies, SOPs, and regulatory requirements.
• Support internal and external audits and track closure of audit findings.
• Investigate suspected fraud, losses, or policy breaches and prepare reports.

Process Review & Improvement:

• Review business processes across production, warehouse, procurement, and sales.
• Recommend improvements to enhance efficiency, accountability, and transparency.
• Support implementation of approved control improvements and SOP updates.

Monitoring & Reporting:

• Monitor compliance with approved controls and procedures on an ongoing basis.
• Prepare internal control reports highlighting findings, risks, and recommendations.
• Track management action plans and follow up on implementation.

Advisory & Training Support:

• Provide advisory support to management on control-related matters.
• Sensitize staff on internal control procedures and compliance requirements.
• Promote a culture of compliance and ethical conduct across the organization.

Key Performance Indicators (KPIs)

• Number of control gaps identified and resolved.
• Reduction in process deviations and non-compliance incidents.
• Timeliness of internal control reviews and reports.
• Audit findings closure rate (%).
• Fraud and loss prevention effectiveness.
• Compliance level with SOPs and policies.
• Implementation rate of recommended control improvements.
• Management satisfaction with control insight.

Qualifications & Experience

• Bachelor’s Degree or HND in Accounting, Finance, Business Administration, or a related field.
• Professional qualification (ICAN) is an advantage.
• 3 – 5 years experience in internal control, internal audit, or risk management, preferably in
• FMCG or manufacturing.
• Strong understanding of internal controls, audit principles, and risk management.

Skills & Competencies:

• Strong analytical and investigative skills.
• High level of integrity and confidentiality.
• Excellent attention to detail.
• Good report-writing and documentation skills.
• Strong communication and stakeholder engagement ability.
• Knowledge of ERP systems and process controls.
• Ability to work independently and objectively.

What We Offer

• Competitive Salary: N200,000 - N250,000 / month.
• Training and professional development opportunities.
• Career growth in a performance-driven FMCG Company.
• Supportive team culture and enabling environment.

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Job Description

• Our client is seeking an experienced Warehouse Officer. The Warehouse Officer will be responsible for the efficient receipt, storage, handling, and dispatch of FMCG products and raw materials.
• The role ensures accurate inventory control, proper documentation, product integrity, and compliance with company procedures, health & safety, and quality standards.

Key Responsibilities
Warehouse Operations:

• Receive, inspect, and properly record incoming raw materials and finished goods.
• Ensure correct storage, stacking, and labeling of products in line with FIFO/FEFO principles.
• Coordinate picking, packing, and dispatch of goods to distributors and customers.
• Maintain cleanliness, orderliness, and safety within the warehouse.

Inventory Control & Documentation:

• Maintain accurate stock records and update inventory systems or stock cards.
• Conduct regular cycle counts and participate in monthly and annual stock takes.
• Investigate and report stock variances, damages, or losses.
• Prepare and maintain warehouse documentation including GRNs, delivery notes, and waybills.

Quality, Safety & Compliance:

• Ensure proper handling and storage conditions to prevent product damage or expiry.
• Comply with HSE, GMP, and company quality standards.
• Support internal and external audits by ensuring proper records and stock integrity.
• Enforce safety rules and correct use of warehouse equipment.

Coordination & Reporting:

• Liaise with Production, Sales, and Logistics teams to ensure timely availability and dispatch of goods.
• Prepare daily, weekly, and monthly inventory and dispatch reports.
• Escalate stock shortages, near-expiry items, or operational issues promptly.

Key Performance Indicators (KPIs)

• Inventory accuracy.
• Stock variance / shrinkage rate.
• Order picking and dispatch accuracy.
• On-time order dispatch rate.
• FIFO/FEFO compliance level.
• Damaged and expired stock percentage.
• Warehouse turnaround time (receiving to dispatch).
• Audit compliance score.
• Housekeeping and safety compliance.

Qualifications & Experience

• Bachelor’s Degree or HND in Supply Chain, Logistics, Business Administration, or a related field.
• Minimum of 3 years’ experience in warehouse operations, preferably in an FMCG environment.
• Experience with inventory control, stock documentation, and warehouse procedures.
• Familiarity with basic ERP or inventory management systems is an advantage.

Skills & Competencies:

• Strong attention to detail and record-keeping skills.
• Good organizational and time management ability.
• Basic computer skills (MS Excel, inventory systems).
• Ability to work under pressure and meet deadlines.
• Good communication and teamwork skills.
• Knowledge of FIFO/FEFO and warehouse safety practices.

What We Offer

• Salary: N150,000 - N200,000 / month. 
• Competitive salary.
• Training and professional development opportunities.
• Career growth in a performance-driven FMCG Company.
• Supportive team culture and enabling environment.

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Description

• Our client, a reputable organization in the pharmaceutical industry, is seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative, operational, and personal support to senior management.
• The ideal candidate will play a critical role in ensuring the smooth day-to-day operations of the executive office by managing schedules, handling correspondence, coordinating meetings, and supporting confidential business activities. This role requires professionalism, discretion, strong communication skills, and the ability to multitask in a fast- paced environment.

Key Responsibilities
Administrative Support Duties:

• Manage and maintain the executive’s daily schedule, calendar, and appointments to ensure effective time management.
• Prepare, edit, and format documents such as reports, presentations, memos, and internal communications.
• Handle all incoming and outgoing correspondence (emails, phone calls, letters) professionally and promptly.
• Maintain accurate and well-organized filing systems for both physical and electronic documents.
• Monitor office supplies and coordinate replenishment when necessary.
• Assist with data entry, record keeping, and document control in compliance with company policies and regulatory standards.

Executive & Personal Support:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Anticipate the executive’s needs and proactively address issues before they arise.
• Manage personal errands or assigned tasks discreetly and efficiently when required.
• Handle confidential and sensitive information with the highest level of professionalism and discretion.

Meeting & Travel Coordination:

• Schedule, organize, and coordinate meetings, appointments, and conferences.
• Prepare meeting agendas, take accurate minutes, and follow up on action items.
• Coordinate local and international travel arrangements, including flights, accommodation, transportation, and itineraries.
• Ensure all meeting materials and logistics are prepared in advance.

Communication & Liaison:

• Liaise with internal departments, vendors, healthcare partners, and regulatory bodies when necessary.
• Draft professional emails and communications on behalf of the executive.
• Ensure timely follow-ups on assigned tasks and correspondence.
• Office & Operations Support
• Support the smooth operation of the executive office by ensuring deadlines and priorities are met.
• Assist with project coordination and tracking deliverables where applicable.
• Support compliance with pharmaceutical industry standards and internal company procedures.

Key Performance Indicators (KPIs)
Time Management & Scheduling:

• Maintaining an up-to-date executive calendar with no overlapping or conflicting appointments.
• Scheduling meetings, appointments, and reminders at least 24–48 hours in advance where possible.
• Ensuring the executive is adequately prepared and informed ahead of all scheduled engagements.
• Prioritizing tasks based on urgency and importance without delays.
• Ensuring deadlines are tracked and met consistently.
• Minimizing last-minute changes caused by poor planning.

Administrative Efficiency:

• Accuracy and completeness of prepared documents (reports, letters, presentations, and memos).
• Proper filing and organization of physical and electronic documents for easy retrieval.
• Timely completion of assigned administrative tasks.
• Consistent updating of records, logs, and databases.
• Effective management of office supplies with no stock shortages affecting operations.

Communication & Correspondence Management:

• Timely response to emails, phone calls, and messages on behalf of the executive.
• Clear, professional, and error-free written communication.
• Proper documentation and tracking of incoming and outgoing correspondence.
• Effective follow-up on emails, requests, and action items until closure.
• Professional handling of internal and external stakeholder communications.

Confidentiality & Professional Conduct:

• Proper handling and secure storage of sensitive and confidential information.
• Non-disclosure of executive or company-related information to unauthorized parties.
• Compliance with company policies, data protection guidelines, and industry regulations.
• Demonstration of professionalism in all interactions and situations.
• Maintaining discretion when handling personal or sensitive assignments.

Meeting Coordination & Support:

• Scheduling meetings accurately with confirmed participants and venues.
• Preparation and circulation of meeting agendas in advance.
• Availability of all required meeting materials before meetings commence.
• Accurate documentation of meeting minutes and distribution within 24 hours.
• Tracking and following up on action points assigned during meetings.

Travel Planning & Logistics:

• Timely booking of flights, accommodation, and transportation.
• Preparation of complete travel itineraries with all necessary details.
• Ensuring travel plans align with approved budgets.
• Handling travel changes efficiently with minimal disruption.
• Ensuring the executive’s comfort and safety during official trips.

Stakeholder & Relationship Management:

• Maintaining positive working relationships with internal teams and external partners.
• Professional representation of the executive and organization at all times.
• Effective coordination with vendors, service providers, and departments.
• Prompt resolution of stakeholder concerns or requests.
• Receiving positive feedback from internal and external stakeholders.

Office & Operations Support:

• Smooth daily office operations with minimal disruptions.
• Timely completion of operational support tasks.
• Effective coordination with internal departments and service providers.
• Support for projects and special assignments as required.
• Speed and effectiveness in resolving operational issues.

Qualifications & Experience

• Minimum of OND / HND / Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
• 2 - 4 years proven experience as a Personal Assistant, Executive Assistant, or Administrative Officer (experience in the pharmaceutical or healthcare industry is an added advantage).
• Strong understanding of office administration and executive support functions.
• Experience working in a structured, professional environment.

Skills & Competencies:

• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and take initiative.
• Ability to work under pressure and meet tight deadlines.
• Interpersonal skills and the ability to build strong working relationships.
• Strong attention to detail and problem-solving skills.

What We Offer

• Competitive salary - N200,000 monthly. 
• Opportunity to work with a reputable organization in the pharmaceutical industry.
• Professional and supportive work environment.
• Career growth and learning opportunities.
• Exposure to executive-level operations and decision-making processes.