Job Summary:
The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and organization within a fast-paced retail environment. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate will be proactive, resourceful, and capable of handling confidential information with discretion.
KEY RESPONSIBILITIES:
Administrative Support:
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as required.
- Coordinate internal and external meetings, including logistics, agenda preparation, and follow-up tasks.
- Screen and prioritize incoming communications, ensuring timely and appropriate responses.
- Act as a liaison between the executive team and internal/external stakeholders.
Project Management:
- Assist in the planning and execution of company-wide initiatives and special projects.
- Track project timelines and deliverables, ensuring that deadlines are met.
- Prepare reports and presentations related to ongoing projects.
Communication & Collaboration:
- Foster effective communication within the executive team and across departments.
- Coordinate cross-departmental efforts and ensure alignment with company goals.
- Prepare executive team members for meetings by providing necessary documentation and briefings.
Office Management:
- Oversee office operations, including supply management, equipment maintenance, and general office upkeep.
- Coordinate with the facilities team to ensure a productive work environment.
Confidentiality:
- Handle sensitive information with the utmost confidentiality.
- Ensure that all company policies and procedures are followed regarding data privacy and security.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience in an executive assistant or similar role, preferably in the retail industry.
- Experience in project management and office administration is a plus.
Skills:
- Strong organizational skills with a keen attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant .
- Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
- High level of professionalism, integrity, and discretion
Pay: ₦150,000.00 - ₦200,000.00 per month
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Job Summary :
The Facility Manager will oversee the maintenance, safety, and functionality of all company facilities, ensuring operational efficiency and compliance with health, safety, and environmental regulations. The role involves managing budgets, coordinating repairs, supervising vendors, and ensuring a productive work environment for employees.
Key Responsibilities
Facility Operations & Maintenance:
- Oversee the day-to-day operations of the facility, including equipment maintenance, utilities, and general repairs.
- Develop and implement preventive maintenance schedules for all systems (e.g., HVAC, plumbing, electrical, security).
- Ensure timely resolution of maintenance issues and facility-related emergencies.
- Inspect buildings regularly to identify and address safety hazards, damage, or repairs needed.
Vendor and Contractor Management:
- Identify, select, and negotiate contracts with vendors, contractors, and service providers.
- Supervise vendor work to ensure compliance with agreed terms and standards.
- Track and evaluate vendor performance for continuous improvement.
Health, Safety, and Compliance:
- Enforce compliance with health and safety regulations, including fire safety, sanitation, and emergency preparedness.
- Conduct routine safety inspections and risk assessments across all facilities.
- Ensure all facilities comply with local building codes, environmental laws, and company policies.
- Provide safety training for staff and ensure the availability of emergency response tools.
Budget and Resource Management:
- Prepare and manage budgets for facility maintenance, upgrades, and utilities.
- Monitor expenditures and identify cost-saving opportunities without compromising quality.
- Approve and reconcile facility-related invoices and expenditures.
Space and Asset Management:
- Oversee space planning to optimize workspace utilization.
- Manage the inventory of furniture, office equipment, and supplies.
- Ensure proper asset tagging, maintenance records, and disposal processes are in place.
Project Management:
- Coordinate renovation, remodeling, or expansion projects, ensuring they are completed on time and within budget.
- Liaise with stakeholders to align projects with organizational goals and timelines.
General Administrative Tasks:
- Ensure a clean, organized, and well-maintained office environment.
- Supervise facility staff, such as janitors, security personnel, or groundskeepers.
- Respond to employee facility-related inquiries and requests.
Requirements
- Education: Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
- Experience: Minimum of 3–5 years of experience as a Facility Manager or in a similar role.
Skills:
- Strong knowledge of building systems (HVAC, electrical, plumbing, security).
- Excellent problem-solving, organizational, and multitasking skills.
- Proficient in budgeting and resource management.
- Strong vendor and contractor management experience.
- Knowledge of health, safety, and environmental regulations.
- Strong communication and leadership abilities.
Technical Skills:
Proficiency in facility management software and MS Office tools.
Job Type: Full-time
Pay: ₦200,000.00 - ₦250,000.00 per month
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Responsibilities:
- Administrative Support: Provide administrative assistance to the executive team and other departments as needed.
- Communication: Answer and direct phone calls, take messages, and handle correspondence.
- Scheduling: Organize and schedule meetings and appointments, and manage calendars.
- Documentation: Prepare and distribute emails, memos, letters, faxes, and forms.
- Record Keeping: Maintain contact lists and manage office files and records.
- Office Management: Order office supplies and research new deals and suppliers.
- Meeting Coordination: Book conference rooms and arrange meetings, including setting up presentations and equipment.
- Data Entry: Enter data accurately into databases and maintain records.
- Travel Arrangements: Make travel arrangements for senior staff and prepare itineraries.
- Event Planning: Assist in the preparation of company events and functions.
- Reporting: Produce and distribute reports, spreadsheets, and presentations.
- Customer Service: Provide general support to visitors and act as the point of contact for internal and external clients.
Qualifications:
- Education: High school diploma required; additional qualifications in Office Administration are a plus.
- Experience: Proven experience as an administrative assistant, secretary, or in a related field.
Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
Pay: ₦120,000.00 - ₦150,000.00 per month
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Job Description:
Our ideal candidate has exceptional oral and written communication skills and can develop engaging content. You should be a ‘people person’ with great customer service skills and the ability to moderate online and offline conversations with our community. Ultimately, you should be able to act as the face and voice of our brand and manage all community communications.
Responsibilities
- Set and implement social media and communication campaigns to align with marketing strategies.
- Provide engaging text, image and video content for social media accounts.
- Respond to comments and customer queries promptly.
- Monitor and report on feedback and online reviews.
- Organize and participate in events to build community and boost brand awareness.
- Coordinate with Marketing, PR and Communications teams to ensure brand consistency.
- Liaise with the Development and Sales departments to stay updated on new products and features.
- Build relationships with customers, potential customers, industry professionals and journalists.
- Stay up-to-date with digital technology trends.
Requirements and Skills
- 3 years of proven work experience as a community manager
- Degree in Marketing or relevant field i.e. communication/ mass media
- Experience launching community initiatives (e.g. building an online forum, launching an ambassador program, creating an event series and writing an email newsletter)
- Ability to identify and track relevant community metrics (e.g. repeat attendance at events)
- Excellent verbal communication skills
- Excellent writing skills
- Hands-on experience with social media management for brands
- Ability to interpret website traffic and online customer engagement metrics
- Knowledge of online marketing and marketing channels
- Attention to detail and ability to multitask.
- Must have good graphic design skills
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