Job Roles at Felton Energy Services Ltd (FESL)

SERVICE DIMENSIONS

• Budget: Contributes towards the performance and optimization of Office & Estates Facilities Catering and Hospitality services budget
• Production: Efficient management of catering operations and other services in the Facilities Management & Services Division.
• Statistics: Responsible for Quality control in the PHC staff canteen, TotalEnergies Village Guest House & Contractual
• methods for Catering services in all COMPANY locations.
• Personnel: Interface with Supervisors in all staff canteens / catering facilities in all locations of COMPANY.

ACTIVITIES

The incumbent is required to:

Participate in COMPANY Contracting Process for Catering Services including:

• Developing specific Scope of Works for Catering Contracts
• Projecting various Cost elements for budgeting.
• Participating in Technical prequalification of proposed bidders.
• Participating in the Technical and Commercial evaluation of bids

Quality Control in Catering Operations throughout the COMPANY

• Inspection of materials supplies to COMPANY catering facilities – quality, expiry, etc.
• Performance inspection of storage facilities (cold & dry stores, etc) for effectiveness, and recommend remedial
• actions and follow-up where necessary.
• Monitoring the performance of each catering Contractor against monthly KPIs for the Catering site.
• Undertake inspection of Contractors’ Base facilities for Quality & Safety Assurance
• Undertake on-the-job-Training for Catering Services Supervisor(s).

Others

• Providing Specialist Catering Advice and Support to Entities within the COMPANY. E.g. JV Field Operations,
• Facilities Management & Administration Lagos and Abuja Office Administration.

CONTEXT AND ENVIRONMENT

• Position is mostly Technical Advisory/Consulting Role
• Requires good analytical skills
• Knowledge of Food science and Hygiene, Menu planning, Catering & Hospitality Markets
• The Position is in COMPANY office at Trans-Amadi Industrial Layout, Port Harcourt, but will require frequent travels to other Locations whenever necessary.

HSE CONTENT

• Familiarize self with COMPANY emergency procedures, carry out assigned responsibilities safely and report any
• incident, unsafe act or operation.
• Assess work practices and use of appropriate PPEs on Caterings sites
• Provide support for HSE awareness campaigns in Catering sites
• Participating in HSE-MS Audit of Hotels used by COMPANY.

ACCOUNTABILITIES

• Ensures Quality Control in Catering Operations throughout the COMPANY
• Ensures continuous improvement of the Contracting Process.
• Comes across sensitive financial information; must safeguard such from unauthorized parties.

QUALIFICATIONS / EXPERIENCE REQUIRED

• HND / BSc in Hospitality / Catering & Hotel Management.
• 10 years’ experience in Contract Food Service Management & Hospitality Administration
• Able to work under pressure and with minimum supervision.
• Good computer skills
• Very good human relations skills.

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Activities

• Dispenses fuel (PMS and AGO) to all approved vehicles and keeps accurate records
• Maintains records of all approved vehicles for fueling
• Monitors all vehicle fuel consumptions in compliance with company policy.
• Monitors products stock level and makes request for restocking when necessary
• Forecasts and communicates need for adequate stock of products in the face of industrial actionsor scarcity.
•  Provides weekly/monthly report on fueling activity
• Performs any other duty assigned by the hierarchy

CONTEXT AND ENVIROMENT

• Service entails application of one’s initiative
• Service holders are exposed due to the hazardous nature of the operation.
• Service requires strict adherence to company safety rules and regulations
• Service sometimes requires working late and on weekends/public holidays

ACCOUNTABILITIES

• Ensures availability of Petroleum products (AGO and PMS) to serve all approved users
• Ensures proper and accurate records on quantity of products dispensed to vehicles

HSE OBJECTIVES

• Familiarize self with TEPNG emergency procedures and report any incident, unsafe act or operation.
• Carry out assigned duties safely according to TEPNG HSE procedures in such a manner to minimize / eliminate unsafe exposure to self or fellow workers.

QUALIFICATIONS / EXPERIENCE REQUIRED

• OND/NCE or its equivalent in any discipline
• Minimum of 3 years experience in Logistics or related fields preferably in Oil and Gas Industry
• Computer knowledge
• Customer-oriented and good human relations skills.

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Responsible for:

Contracts & Procurement Management:

• Prepare scope of work and cost estimates in coordination with other JV Inspection
• operations/methods engineers.
• Follow-up with Contracts dept. and the concerned Inspection Engineer to ensure timely
• preparation of required Contracts.
• Participation in the evaluation of Tenders.
• Participation in the Award Recommendation for Contracts.
• Contracts Management which includes but not limited to extensions, renewals, cost management, waiver preparation and processing of invoices.
• Follow-up with Contractors during the execution of the contracts including invoicing, SQM, etc.
• Ensure monthly review meeting with Contracts & Procurement

Budget and Cost Control:

• Preparation of yearly budget template/file for Inspection Dept.
• Preparation of Budget work programs and cost estimates in coordination with the Heads of Inspection.
• Ensuring proper cost allocations in various WBSs.
• Preparation of Budget implementation proposal to NUIMS.
• Review of Cost Control reports and preparation of Accruals to advice the Inspection manager of any anomaly.
• Preparation of MEMO, official letters and communications to NUIMS on various Inspection activities.

Others:

• Ensure Monthly review meetings with Contract and Procurement entity.
• Providing other Inspection support activities as may be needed.
• Assist Inspection Key user on SAP/UNISUP activities when required.
• Other Inspection Solution activities in UNISUP as required.
• Inspection Planning Support (Back-up):
• Ensures all Inspection dept planned activities are captured in Primavera (Planning tool)
• Weekly review and update of on-going activities
• Ensure 24 Months activities are captured with their WBSs and Cost elements

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ACTIVITIES

• To receive all dossiers handed over by Buyers / Contracts Engineers to issue transmittal form signed by both the
• Archivist and the Buyer/Contract Engineer. The transmittal form shall list all the POs/OAs given to the Archivist.
• To keep up to date the list of all dossiers under his/her custody and maintain official logbook for dossiers in/out records
• Ensures that a high confidentiality consideration is maintained in treating every dossier
• To coordinate and closely work with Methods officer (Audit & SOX)
• To do extract from UNISUP, the list of all Purchase Orders / Outline Agreements issued / executed during the month period using the appropriate BW transaction ref. (2.01 Metier Purchase Orders Details-V7).
• To transmit concluded POs / OAs dossier to central archive and maintain record.
• To coordinate with central archive on obsolete document for destruction.
• Carry out any other duties/projects that may be assigned to him by the Hierarchy.
• To supervise the destruction of obsolete material

CONTEXT AND ENVIRONMENT

HSE CONTENT

• The Job holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger
• to persons and installations or avoid pollution
• Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out
• HSE specific duties and responsibilities related to the job.
• Report to Management HSE issues faced or observed and propose ways of improvement

ACCOUNTABILITIES

• Ensure PO and Contracts kept in his / her custody is available when requested.
• Keep accurate reports and statistics of all PO and Contracts kept within his/her custody.
• Ensure Buyers / Contracts Engineer and D-Buyer provide concluded PO / Contracts for saving keeping.
• Work with Central Archive to achieve obsolete item are destroy in a timely manner.

QUALIFICATIONS / EXPERIENCE REQUIRED

• Minimum of Second Class University degree in Engineering or Business or social sciences
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• 3-5 years of experience in Purchasing / Contracts, preferably at Company or at another major O&G producer.
• Very good knowledge of SAP, BW, CONTIKI, and all required computing tools.
• Commitment to excellence, respect for deadlines, team spirit, skills to communicate, sense of organization, analysis.

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SERVICE PURPOSE

• To supervise the running of the COMPANY’s Village warehouse to ensure sufficient maintenance items in the warehouse/stores are available
• To manage all requests for purchases and supplies to the warehouse for use in the COMPANY’s Village and 50
• Forces Avenue warehouse/stores and 50 Forces Avenue via creation of Purchase Requests and liaising with
• Contracts & Procurement team to ensure purchase of items are done timely.
• To be accountable for all warehouse staff follow company rules and procedures for proper movement and storage of items in the warehouse/stores safely
• To manages the inventory and replenishing of COMPANY’s Village warehouse/stores
• Supervising and maintaining all warehouse/ stores to meet regulatory standards
• To arrange and manage arrangement of equipment and items in the store safely and efficiently maximizing available pace

ACTIVITIES

ESTATE SERVICES MANAGEMENT:

• Ensures inspection of Items received into warehouse/store matches with Purchase Order requests
• Ensure requests are explicit enough for accurate purchases
• Ensure proper documentation of the process of items issued and received
• Supervising and making sure that all activities are carried out safely.
• Supervising and ensuring that the warehouse/stores are properly arranged.
• Supervision and ensuring that all available service equipment is in good condition
• Ensuring that correct PPE are always worn by warehouse personnel.
• Monitor personnel comportment during service delivery.
• Carry out any other duties / project that may be assigned by the Hierarchy

ADMINISTRATION:

• Ensures proper records are kept.
• Ensures items are ordered and delivered timely
• Monitor stock levels of items to avoid stock-out.
• Generate warehouse monthly/quarterly/annual reports.
• Follow-up on Supplies and requests made with C&P and Onne Warehouse.

CONTEXT AND ENVIRONMENT

• Ensures supplies and orders are properly done.
• Ensures the activities of the Warehouse are timely and efficient.
• Timely service is ensured.

ACCOUNTABILITIES

• Ensure items are available for use in the stores.
• Ensure items supplied to the stores are in good condition and meet required specifications
• Monitor delivery services.
• Lliaise with Stock team in Onne Warehouse to ensure stock items are delivered to COMPANY’s Village warehouse
• Follow-up on purchase requests and supplies

HSE OBJECTIVES

• Familiarize self with COMPANY emergency procedures and report and any incident or unsafe act in the operation.
• Carry out assigned duties safely according to COMPANY HSE procedures in such a manner to eliminate /
• minimize unsafe exposure to self or fellow workers.

QUALIFICATIONS / EXPERIENCE REQUIRED

• B.S.C / H.N.D Equivalent
• Capable of working with minimum supervision.
• Must be experienced in warehousing processes & procedures.
• Good knowledge of the residential equipment’s & maintenance materials.
• Good knowledge of SAP and Microsoft office software