Methods Officer (Archive) at Felton Energy Services Ltd (FESL)

ACTIVITIES

• To receive all dossiers handed over by Buyers / Contracts Engineers to issue transmittal form signed by both the
• Archivist and the Buyer/Contract Engineer. The transmittal form shall list all the POs/OAs given to the Archivist.
• To keep up to date the list of all dossiers under his/her custody and maintain official logbook for dossiers in/out records
• Ensures that a high confidentiality consideration is maintained in treating every dossier
• To coordinate and closely work with Methods officer (Audit & SOX)
• To do extract from UNISUP, the list of all Purchase Orders / Outline Agreements issued / executed during the month period using the appropriate BW transaction ref. (2.01 Metier Purchase Orders Details-V7).
• To transmit concluded POs / OAs dossier to central archive and maintain record.
• To coordinate with central archive on obsolete document for destruction.
• Carry out any other duties/projects that may be assigned to him by the Hierarchy.
• To supervise the destruction of obsolete material

CONTEXT AND ENVIRONMENT

HSE CONTENT

• The Job holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger
• to persons and installations or avoid pollution
• Responsible for the promotion of Company safety, environment and quality policies and programs, and carry out
• HSE specific duties and responsibilities related to the job.
• Report to Management HSE issues faced or observed and propose ways of improvement

ACCOUNTABILITIES

• Ensure PO and Contracts kept in his / her custody is available when requested.
• Keep accurate reports and statistics of all PO and Contracts kept within his/her custody.
• Ensure Buyers / Contracts Engineer and D-Buyer provide concluded PO / Contracts for saving keeping.
• Work with Central Archive to achieve obsolete item are destroy in a timely manner.

QUALIFICATIONS / EXPERIENCE REQUIRED

• Minimum of Second Class University degree in Engineering or Business or social sciences
• Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
• 3-5 years of experience in Purchasing / Contracts, preferably at Company or at another major O&G producer.
• Very good knowledge of SAP, BW, CONTIKI, and all required computing tools.
• Commitment to excellence, respect for deadlines, team spirit, skills to communicate, sense of organization, analysis.