Latest Jobs at Teaching at the Right Level (TaRL)

Role Purpose

• The position supports the Finance and Administration Manager in coordinating the administration and procurement functions of TaRL Africa Nigeria, to ensure adherence to timeliness, cost-effectiveness, efficiency, and effective management of goods and services.

Major roles and responsibilities:

Procurement:

• Support in the development of procurement policies and compliance enforcement.
• Coordinate procurement processes including effective management of RFQs, RFPs, bid analyses and evaluations, drafting procurement contracts, and reviewing supplier deliverables
• Perform due diligence and vetting of suppliers and service providers per each state
• Support the scale up of the TaRL implementation by identifying, assessing and signing contracts with vendors (hotels, car providers) in and outside of Abuja.
• Reviewing supplier /vendor contracts and service level agreements (SLAs) for approval as needed.
• Ensure the vendor database and the assets register of TaRL Africa Nigeria are always updated. 
• Ensure timely delivery of goods and services as per the agreed terms and conditions, as well as invoicing and timely payment of bills.
• Ensure compliance with procurement SOPs and ensure frequent staff sensitisation on the same
• Process LPO’s in the system and ensure the same is delivered to contracted vendors.
• Receive, review and process vendors invoice through the ERP.
• Provides procurement advice and capacity building to both procurement and non-procurement staff. 
• Participates in preparation of Nigeria annual procurement plans 

Administration:

• Ensure all TaRL Africa Nigeria assets are properly tagged and registered in each state office
• Provide oversight and management of the movement of items and assets in the stores.
• Manage the office lease/s and operational legal contracts.
• Ensure timely attendance and provision of all office requirements/supplies including equipment, furniture and fittings, office supplies and stationery, kitchen supplies materials etc.
• Coordinate timely insurance (including renewals) of office fittings, fixtures and equipment and all other office equipment.
• Ensure timely identification and attendance to any office/equipment repairs and maintenance needs.
• Lead in asset verification exercise and ensure all assets are insured.
• Lead the recording of all official letters received by TaRL Africa Nigeria.
• Ensure the numbering of official letters from TaRL Africa Nigeria to external actors (including numbering, sending out process, acknowledge receipt recording and distribution to require department and Country Director).
• Coordinate and ensure office cleanliness, timely and sufficient office supplies.
• Manage relations with vendors and consultants.

Travel and logistics support:

• Ensure existence of prequalified car hire and taxi service providers per each state
• Coordinate vehicle bookings with car hire/taxi  vendors across all operating states.
• Review car logs and communicate staff vehicle usage before drivers pick up staff.
• Verify invoices from car hire vendors to ensure rates align with agreed terms.
• Maintain an up-to-date database of car hire vendors for each state
• Coordinate and monitor flight bookings for staff, ensuring compliance with travel policies.
• Support the team in other travel and transportation arrangements as needed.
• Manage and coordinate all travel (local and international)-related matters, including liaison with travel agents, transporters, foreign missions for visas, accommodation /hotels etc.
• Support event planning, including sourcing and booking venues as per requests from various departments

Any other responsibilities may be assigned by the direct managers.

Reporting:

The Associate, Administration and Procurement shall report to the Manager, Finance and Administration. His/her dotted line will be the Senior Associate, Administrative & Procurement based in Nairobi, Kenya. 

Qualifications and experience:

• A Bachelor Degree in Business Administration, Project Management, Logistics, Supply Chain Management and or procurement fields from a recognized institution.
• Training in leadership or management courses (s) in addition to the degree is desired
• At least five (05) years’ hands-on experience in logistics, travel coordination, transport management, or administrative operations.
•  Proven experience managing car hire vendors, reviewing vehicle logs, and validating invoices.
•  Experience coordinating staff travel, flight bookings and Visas

Desirable:

• Certification in Supply Chain or Logistics Management (CILT, CISCM, or similar).
• Training in procurement or vendor management.

Required Skills and Competencies:

• Meticulous organizational and prioritization competence, with attention to detail
• Strong coordination and communication skills.
• Ability to manage multiple requests across locations.
• Proactive attitude and ability to take initiative and work independently
• High energy levels and emotional intelligence
• A good team player
• Strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting
• Excellent knowledge of all computer applications
• Superior oral and written communication skills in English
• Good planning and coordination skills and ability to prioritize competing priorities effectively.
• Good negotiation and relationship management skills.

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Summary of the Role

• The Program Coordinator will support the SCALE Program Manager in the effective delivery of the FCDO-funded SCALE program in Nigeria by providing day-to-day coordination, planning, and operational support to the SCALE Program Manager. The role will focus on tracking implementation progress, coordinating inputs across technical, finance, and partner teams, supporting donor reporting and compliance processes, and ensuring program activities are delivered on time and to quality. The Program Coordinator will play a key role in maintaining strong internal coordination and smooth communication with partners to support successful program delivery.

Key Responsibilities:

Program Coordination & Implementation Support

• Support day-to-day coordination of SCALE activities, tracking progress against workplans and agreed milestones.
• Follow up with technical, finance, and operations teams to ensure timely completion of assigned tasks and deliverables.
• Support the organization and documentation of program meetings, workshops, and review sessions.
• Assist in updating and maintaining program workplans, risk registers, and activity trackers.

Planning, Monitoring & Documentation

• Support the Program Manager in monitoring implementation progress and flagging delays, risks, or issues for follow-up.
• Compile inputs from different teams to support preparation of internal progress updates and management briefs.
• Maintain organized program documentation, including meeting notes, action logs, and key correspondence.

Donor Reporting & Compliance Support

• Support preparation of donor technical reports, presentations, and briefing materials by consolidating inputs from relevant teams.
• Assist in tracking reporting timelines and compliance requirements in line with donor and organizational standards.
• Support quality assurance processes for draft reports before submission by the Program Manager.

 Partner & Stakeholder Coordination

• Support coordination with implementing partners and stakeholders (e.g. Education Development Trust (EDT) and government counterparts), as delegated by the Program Manager.
• Assist in scheduling meetings, preparing agendas, and following up on agreed actions with partners.
• Support communication flows between TaRL Africa and partners to ensure clarity on roles, timelines, and expectations.

 Administrative & Operational Support

• Provide administrative support related to program logistics, workshops, and events.
• Support coordination with finance and operations teams on activity planning and expenditure tracking, as required.
• Undertake other tasks as assigned by the Program Manager to support effective delivery of the SCALE Program.

Minimum Requirements

• Degree in Education or a related field.
• 3–5 years’ experience supporting donor-funded education or development programs, ideally in Nigeria.
• Experience working with international donors (e.g. FCDO) and multi-stakeholder partnerships.
• Experience working with out of school children in Nigeria is an advantage. 
• Strong organizational, coordination, and documentation skills.
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Effective written and verbal communication skills
• Ability to work collaboratively across teams and with external partners
• Proactive problem-solving and follow-up
• Commitment to TaRL Africa’s mission and values