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  • Posted: Sep 23, 2022
    Deadline: Not specified
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    The African Union is a continental union consisting of 54 countries in Africa.
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    Senior Media and Communications Officer (PAP)

    Requisition ID: 1401
    Location: South Africa
    Reports to: Head of Administration and Human Resources
    Directorate/Department : Finance, Administration and Human Resources (FAHR)
    Division: Communication and IT Unit
    Job Grade: P3
    Contract  Type: Regular 

    Purpose of Job

    • To provide strategic communication guidance to build a good image of the Pan-African Parliament and promote increased visibility of its objectives and activities.

    Main Functions

    • Develops, reviews and implements the PAP communication and branding strategies. 
    • Manages the Communication and Media Unit’s Work Programme and Budget. 
    • Builds and promotes a good image of the Pan-African Parliament in alignment to the AU Agenda 2063.
    • Spearheads advocacy and public campaigns continent-wide in favor of the PAP’s vision, mission and strategic plan and for the purpose of popularizing the PAP within Africa and in the world.
    • Organizes and presides over media briefings and other speaking engagements at local and international events. 
    • Organizes media interviews for the Bureau, Members of the Pan African Parliament, and occasionally for the Clerk of Parliament. 
    • Develops and maintains networks with National and International partners, all National Parliaments of the African Union Member States and Heads of media institutions, etc. 
    • Regularly monitors communication efforts to ensure maximum return on investment. 
    • Manages the PAP website. 
    • Develops and supervises the implementation of the PAP social media strategy. 
    • Drafts speeches and position papers for the PAP Secretariat Management. 
    • Produces Media Plans and Press Releases. 
    • Manages the Broadcasting facility and supervises the Broadcast Team. 

    Specific Responsibilities

    • Implements and manages a communication strategy to advance PAP objectives and initiatives.
    • Provides strategic guidance on the communication activities of PAP including coordination, advocacy and communication strategies, planning and implementation.
    • Develops and disseminates holistic messages targeted to different stakeholders.
    • Works closely with the Bureau Office, Information Technology, AU Directorate of Information & Communication, the PAP Webmaster and Committee Clerks to develop and/or update the information, communication and knowledge management strategy based on PAP’s strategic plan.
    • Develops materials to compellingly communicate evidence and lead new approaches to creates and distributes multi-media content including the use of social media;
    • Drafts all external communications and keeps the PAP website updated. 
    • Initiates and/or sustains professional relationship with key stakeholders/constituencies.
    • Drafts development partner engagement plan including development of communication materials and a relationship development plan to meet with and engage development partners.
    • Participates in the Crisis Management Group as the media expert and contributes to developing media strategies in response to crises that have a potential to impact our brand and reputation.
    • Works with Committee Clerks, Goodwill Ambassadors, PAP International Relations Office and the Policy Officer, Resource Mobilization Officer to identify highest-priority areas requiring funding support to communicate to development partners
    • Works with Regional and National Parliaments to develop materials to compellingly communicate the work and achievements of the PAP.
    • Provides communications support to PAP statutory and non-statutory meetings including special events/workshops/meetings and conferences.
    • Provides editorial advice, statements and replies to frequently asked questions for Senior Management and Parliamentarians.
    • Monitors events and analyzes documents to identify trends, opportunities and risks and prepare appropriate PAP action plans or responses.

    Academic Requirements and Relevant Experience

    • A Master's Degree or its equivalent in Communications, Journalism, Broadcasting, Public and Media Relations or related field, with a minimum of seven (7) years of relevant work experience in the area of corporate communication, journalism, advocacy with at least three (3) years at a supervisory level in an international organisation. 

    OR

    • A Bachelor's Degree in the above mentioned fields with ten (10) years of experience and at least three (3) at a supervisory level in an international organisation. 

    Required Skills:

    • The successful candidate is expected to be creative and have the ability to interact harmoniously and effectively in a multi-cultural environment with colleagues from diverse disciplines, perspectives, countries and cultures. 
    • Possess excellent interpersonal, networking, negotiation and communication skills. 
    • He/she must have the ability to make objective decisions and resolve problems, exercising the highest sense of responsibility in the handling of confidential and sensitive issues. 
    • Ability to contribute to strategic thinking with a view to improving media and communication services to all PAP stakeholders. 
    • Ability to work under pressure, setting priorities and managing multiple tasks simultaneously. 
    • Have skills and experience in the production and distribution of printed publications as well as audio-visual and e-content development. 
    • High ethical standards, integrity and a deep sense of fairness. 
    • Good knowledge of the African Union system. 

    Leadership Competencies:

    • Strategic Insight
    • Developing Others
    • Change Management
    • Managing Risk
    • Core Competencies
    • Teamwork and Collaboration
    • Foster Accountability Culture
    • Learning Orientation
    • Communicating with Influence

    Functional Competencies:

    • Analytical Thinking and Problem Solving
    • Job Knowledge and information sharing..
    • Drive for Results

    Tenure of Appointment:

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Remuneration
    Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Interpreter - Translator / French (PAP)

    Requisition ID: 1435
    Location: Midrand, South Africa
    Reports to: Head of Plenary, Hansard, Interpretation &Translation
    Directorate/Department : Plenary, Hansard, Interpretation & Translation (PHIT)
    Division : PHIT
    Job Grade: P4
    Contract Type: Regular

    Purpose of Job

    • To provide simultaneous and/or consecutive interpretation from English to French
    • To translate documents from English into French

    Main Functions

    • Provides proper, clear, faithful simultaneous interpretation from French to English during conferences and meetings of the Parliament using standard, clear and accurate language.
    • Provides consecutive interpretation when required during audiences and of statements during conferences, meetings, discussions etc.
    • Uses exact understanding of PAP technical terminologies.
    • Keeps abreast of developments in the field of languages, both in the source and target languages, by compiling and regularly updating specific terminologies, phrases, acronyms, and special expressions in order to widen and deepen vocabulary with the aim of enhancing skills and ability.
    • Facilitates and participate in the development of PAP’s terminology/lexicons.
    • Translates documents from English into French, ensuring the highest standard of accuracy and maintaining the spirit, context, quality, technical language and nuances of the original version using precise, clear, and proper terminologies.
    • Performs any other related duty as may be assigned by the Supervisor.

    Specific Responsibilities

    •  Provides proper, clear, faithful consecutive and simultaneous interpretation mainly from English to French and also, preferably, from Portuguese, Spanish, Swahili or Arabic to French during various conferences and meetings of the Pan-African Parliament using standard, clear and accurate language;
    • Translates, mainly from English to French, and also, preferably, from Portuguese, Spanish, Swahili or Arabic to French highly sensitive and technical documents from various sources, using Translation Memory, Terminology databases, and a whole range of CAT tools ensuring the highest standard of quality, accuracy, faithfulness to the spirit, style and nuances of the original document;
    • Revises translations of complex and sensitive documents covering the full range of the Pan-African Parliament’s work;
    • Edits French language original documents before they are sent for translation;
    • Works with client units to develop terminology, as well as ensure compliance with established terminology and consistency;
    • Contributes to the development and sharing of terminology within the Division and with all the internal and external stakeholders;
    • Contributes to the performance evaluation of external interpreters and translators;

    Academic Requirements and Relevant Experience

    • A Master's Degree in Languages and a professional qualification from a recognised school of Interpretation/Translation with ten (10) years relevant work experience in interpretation/translation in an institution or international meetings on diverse issues with 6 years at Expert/Specialist level and 3 years at supervisory level. OR
    • Bachelor's Degree in Languages and a professional qualification from a recognised school of Interpretation/Translation with twelve (12) years relevant work experience in interpretation/translation in an institution or international meetings on diverse issues with 6 years at Expert/Specialist level and 3 years at supervisory level.
    • Knowledge and use of interpretation and translation tools is required.

    Required Skills:

    • Ability to do simultaneous and consecutive interpretation from English to French
    • Ability to translate from English to French, using modern translation tools such as Trados
    • Typing skills that enables one to produce his/her own work independently
    • Good interpersonal skills
    • Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
    • Fluency in any other AU official working languages (Portuguese, Arabic, Spanish, and Kiswahili) is an added advantage.

    Leadership Competencies:

    • Strategic Perspective
    • Developing Others
    • Change Management
    • Managing Risk

    Core Competencies:

    • Building relationships
    • Foster Accountability Culture
    • Learning Orientation
    • Communicating with impact

    Functional Competencies:

    • Conceptual thinking
    • Job Knowledge and information sharing:
    • Drive for Results
    • Fosters Innovation

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

    Remuneration:
    Indicative basic salary of US$ 42,879.00 (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 24,561.84  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Senior Protocol Officer (PAP)

    Requisition ID: 1436
    Location: Midrand, South Africa
    Reports to: Deputy Clerk - Finance Administration & Human Resources
    Directorate / Department : Finance, Administration and Human Resources (FAHR)
    Division: Protocol Services Unit
    Number of Direct Reports: 1
    Number of Indirect Reports: 1
    Job Grade: P3
    Number of Positions: 1
    Contract Type: Regular

    Purpose of Job

    • To support and implement strategies, policies and procedures relating to diplomatic privileges, courtesies and protocol-related services required by Pan-African Parliament operations within the AU system, in the host country and externally.

    Main Functions

    • Provides the necessary advice on protocol-related issues to the PAP in accordance with diplomatic norms, especially with regards to privileges and immunities from the relevant South African authorities on behalf of the Bureau and staff members;
    • Maintains updated records of requirements of each embassy, travel advisories as well as changes in immigration policies and communicate same to the Bureau and PAP staff regularly;
    • Co-ordinates requests for import/export permits for vehicles and other goods and personal effects for the Organization and its staff;
    • Facilitates the issuance of administrative and legal documents on behalf of the Bureau and staff (resident IDs, Visas etc);
    • Facilitates separation procedures of staff from the services of the PAP;
    • Maintains close working relationship with relevant authorities of the Host Country with a view to updating the PAP (Legal Unit) on the challenges faced in the practical implementation of some provisions of the Host Country Agreement;
    • Facilitates the organisation of ceremonies and official functions (e.g. receptions, cocktails, luncheons and dinners)
    • Ensures that airport protocol services are accorded the Bureau members, Members of Parliament, VIPs and staff members;
    • Liaises with the relevant offices of the AUC, AUC specialized organizations and other partner institutions in organizing and servicing protocol requirements of the PAP meetings as appropriate.
    • Supervises accreditation, laissez passer, work permits and related documents for the MPs and staff of PAP and their renewals when due.
    • Prepares, on a regular basis, PAP diplomatic missions and related stakeholders lists and updates them with correct names, titles, full addresses, telephone numbers and email addresses.
    • Performs any other duties as may be directed by the Deputy Clerk - Finance, Administration & Human Resources.

    Specific Responsibilities

    • Carries out periodic review of the PAP Protocol Manual;
    • Prepares and supervises the implementation of the Unit annual work plans and schedules;
    • Prepares and updates profiles of all official visitors to the President and the Clerk and archive protocol related documents of historical value;
    • Maintains updated records of requirements of each embassy, travel advisories as well as changes in immigration policies and communicates them to PAP staff regularly.
    • Prepares information guidelines for dignitaries and executive visitors to PAP.

    Academic Requirements and Relevant Experience

    • A Master's Degree or its equivalent in Communications, Diplomacy, Public Administration, Humanities or Social Sciences or related field, and seven (7) years of relevant work experience in the management of Protocol, External Relations or Communications with at least three (3) years at a supervisory level in an international organisation.
    • A Bachelor’s Degree in the above-mentioned fields but with Ten (10) years of experience, at least three (3) at a supervisory level in an international organisation.

    Required Skills:

    • Exceptional interpersonal skills, a teamwork orientation and ability to interact harmoniously and effectively in a multi-cultural environment with colleagues from diverse disciplines, perspectives, countries and cultures.
    • Ability to make objective decisions and resolve problems, exercising the highest sense of responsibility in the handling of confidential and sensitive issues in a reasonable and mature manner.
    • Diplomatic skills and the ability to generate innovative, practical solutions to challenging situations, with tact and emotional maturity without losing composure.
    • High ethical standards, integrity and a deep sense of fairness are competencies required of the incumbent.

    Leadership Competencies:

    • Strategic Insight
    • Developing Others
    • Change Management
    • Managing Risk.

    Core Competencies:

    • Teamwork and Collaboration;
    • Accountability awareness and Compliance;
    • Learning Orientation
    • Effective Communication.

    Functional Competencies:

    • Analytical Thinking and Problem Solving
    • Job Knowledge and information sharing..
    • Drive for Results
    • Continuous Improvement Focus.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Tenure Of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Remuneration
    Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Assistant Clerk (PAP)

    Requisition ID: 1434
    Location: Midrand, South Africa
    Contract  Type: Regular
    Reports to: Senior Assistant Clerk
    Number of Direct Reports: 1
    Number of Indirect Reports: 0
    Job Grade: P1

    Purpose of Job

    • To provide technical and administrative services to facilitate the orderly and efficient operation of the Parliament’s sittings.

    Main Functions

    • Supports of the Chamber as Table officer.
    • Collects reliable information for the verification of credentials of the Members of Parliament.
    • Assists in producing Votes and Procedures, and compilation of legislative report during the Plenary sittings
    • Supports the electoral process of the Parliament
    • Assists in the planning of PAP’s meetings and parliamentary sessions. 
    • Facilitates the arrangement of different types of meetings, such as the staturory and non-statutory  ones.
    • Prepares and disseminates agendas of meetings as well as order paper’s and procedural guides.
    • Records the minutes of the meetings.
    • Prepares and submits periodic reports on activities of the Unit or specific missions.
    • Performs any other duties as assigned by the Supervisor.

    Specific Responsibilities

    • Keeps the membership data of the Parliament up to date. 
    • Prepares orientation meeting for the administration of Oath for the new Members. 
    • Ensures circulation of documents in the Chamber 
    • Compiles attendance sheets of MPs and registration of speakers lists for debates.
    • Supports preparation of the Division budget and work plan.
    • Prepares periodic reports.

    Academic Requirements and Relevant Experience

    • A Bachelor’s Degree in Law, Social Sciences, or related field with a minimum of two (2) years of experience in serving committees and work in parliamentary documentation and research.

    Required Skills:

    • Interpersonal skills.
    • Planning and organizational skills.
    • Ability to negotiate diplomatically.
    • Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development.
    • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

    Leadership Competencies:

    • Change Management.
    • Managing Risk

    Core Competencies:

    • Building Relationships
    • Foster Accountability Culture
    • Learning Orientation
    • Communicating with Influence

    Functional Competencies:

    • Conceptual thinking
    • Job Knowledge Sharing
    • Drive for Results
    • Continuous Improvement Orientation

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Remuneration

    • Indicative basic salary of US$ 25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Secretary (PAP)

    Requisition ID: 1432
    Location: Midrand, South Africa
    Reports to: Human Resources Officer
    Directorate/Department: Finance, Administration & Human Resources
    Division: Administration & Human Resources
    Number of Direct Reports: 0
    Number of Indirect Reports: 0
    Job Grade: GSA4
    Number of Positions: 1
    Contract Type: Regular

    Purpose of Job

    • To provide secretarial and general administrative support services.

    Main Functions

    • Arranges appointments and maintains calendar of activities for the supervisor.
    • Prepares meetings both internal and external as assigned.
    • Types, proof-reads, saves, classifies and dispatches documents, letters, memos,
    • reports, faxes, emails.
    • Drafts responses to correspondence.
    • Filing of all correspondence.
    • Placing shorthand, dictation and typing transcription verbatim and editing correspondence, documents and reports.
    • Receives official guests and visitors.

    Specific Responsibilities

    • Takes minutes and notes during meetings as assigned.
    • Creates purchase requisitions for travel, stores requisitions and other services for the Division/Unit assigned.
    • Maintains the Division/Unit retrievable filing system for all incoming and outgoing correspondences.
    • Provides secretarial and administration support during Pan-African Parliament’s statutory meetings by preparing invitation letters and contracts for support staff.
    • Maintains the diary of the activities of the supervisor.

    Academic Requirements and Relevant Experience

    • A Diploma in Secretarial Studies, Management, Administration with three (3) years secretarial experience in a busy office or a Bachelor’s Degree in the above fields with two (2) years relevant work experience.

    Required Skills:

    • Good knowledge of modern office procedures.
    • Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc
    • Good Interpersonal and communication skills. 
    • Planning and organizational skills.
    • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

    Leadership Competencies:

    • Flexibility
    • Risk Awareness and Compliance

    Core Competencies:

    • Teamwork and Collaboration
    • Accountability awareness and Compliance
    • Learning Orientation
    • Communicating Clearly

    Functional Competencies:

    • Trouble shooting
    • Job Knowledge Sharing;
    • Task Focused;
    • Continuous Improvement Awareness

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Gender Mainstreaming:

    • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Remuneration
    Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Senior Internal Auditor (PAP)

    Requisition ID: 1461
    Location: Midrand, South Africa
    Contract  Type: Regular
    Reports to: Committee on Audit and Public Accounts of the PAP and the President of the PAP
    Directorate/Department : Bureau of the PAP
    Division: Internal Audit Unit
    Number of Direct Reports: 1
    Number of Indirect Reports: 1
    Job Grade: P3

    Purpose of Job

    • To Provide technical support in auditing PAP activities designed to add value and improve operations and the effectiveness of risk management, control, and governance processes.

    Main Functions

    • Coordinates all the work in the OIA.
    • Supervises the Internal Auditor.
    • iTransmits and explains management policies and organizational objectives of the PAP to all staff members of the OIA.
    • Sets objectives of the OIA Unit.
    • Determines and recommends staff requirements and their job specification where necessary.
    • Participates in staff recruitment both for the OIA and other Units.
    • Attends Management and Bureau meetings and provides advice where required.
    • Presents reports to the PAP Management and the Committee on Audit and Public Accounts.

    Specific Responsibilities

    • Reviews and presents Annual and 3-year work plan of the OIA to Management and the CAPA.
    • Prepares, reviews and manages the Audit programmes for all audits, investigations and other consulting services.
    • Evaluates staff under him. 
    • Attends CAPA meetings and provides it with assurance services and technical support.
    • Performs audit jobs.
    • Reviews from time to time the Risk Management System of the PAP and advises on the status of the risk register and risk management process.
    • Performs and supervises investigations matters where necessary.
    • Performs consulting services when required by the PAP Management.
    • Coordinates and directs Performance audit assignments
    • Performs any other duties that may be assigned by the Management and Bureau of the PAP. 

    Academic Requirements and Relevant Experience

    • Master’s Degree in Finance Management, Accounting, Business Administration, with 7 years progressive experience in Auditing or any related field. Two (2) of which must have been obtained at supervisory level.
    • Certificate in CIA ACCA, CA, CPA, ACCA, CIMA or other related certification is an added advantage
    • Experience in working on ERP-SAP

    Or

    • Bachelor’s Degree in in Finance Management, Accounting, Business Administration, with 10 years progressive experience in Auditing or any related field. Two of which must have been obtained at supervisory level
    • Certificate in CIA, ACCA, CA, CPA, ACCA, CIMA or other related certification is an added advantage.

    Required Skills:

    • Knowledge and experience with MS Office, Knowledge of SAP ERP desired.
    • Interpersonal skills and ability to work in a multi-cultural environment.
    • Report writing skills
    • Communication and negotiating skills.
    • Planning and organizational skills. 

    Leadership Competencies:

    • Strategic Perspective
    • Developing Others
    • Change Management
    • Managing Risk

    Core Competencies:

    • Foster Accountability Culture
    • Communicating with impact
    • Learning Orientation
    • Change Management

    Functional Competencies:

    • Drive for Results
    • Conceptual Thinking
    • Job Knowledge Sharing
    • Fosters Innovation

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Remuneration

    • Indicative basic salary of US$ 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    go to method of application »

    Deputy Clerk - Finance, Administration & Human Resources (PAP)

    Requisition ID: 1433
    Location: Midrand, South Africa
    Reports to: Clerk of PAP
    Directorate / Department: Finance, Administration & HR
    Division: Finance, Administration & HR (FAHR)
    Number of Direct Reports: 4
    Number of Indirect Reports: 17
    Job Grade: P6
    Contract Type: Regular

    Purpose of Job

    • To provide strategic leadership for the overall supervision and management of the department of Finance, Administration & Human Resources.

    Main Functions

    • Oversees the management of PAP's Finances, Administration, Human Resource Management and Development functions.
    • Leads the development and implementation of internal corporate, financial, administrative and human resources management strategies, policies and plans.
    • Regularly reviews processes and procedures and recommends appropriate changes to improve staff and organisational performance in line with best practices and relevant rules and procedures of the AU.
    • Ensures that the human resource requirements, budgeting, performance management, quality control, discipline, training and development are in conformity with relevant rules and procedures of the AU.
    • Oversees the preparation of the Department’s annual work plan and conducts performance appraisals for staff under his/her supervision.
    • Builds and maintains good working relations with all Divisions and Units within the Department as well as with other Offices and Departments within PAP.
    • Takes direct responsibility for the development and implementation of PAP’s resource mobilization, income generation and investment management strategies.
    • Works directly with auditors, the legal services officers and funding partners.

    Specific Responsibilities
    Administrative Services:

    • Coordinates the activities of the Department of Finance, Administration and Human Resources, providing appropriate managerial, logistical and administration guidance required to achieve PAP’s mandate.
    • Ensures the development and implementation of frameworks, systems and policies for managing administrative services in PAP in accordance with AU Regulations and Rules, Manuals and policies.
    • Analyses and reviews processes and working methods and recommends procedure and policy changes to the Clerk of Parliament to improve operations.
    • Guides the preparation and implementation of the administrative budget ensuring that it is utilized in an effective and efficient manner.
    • Advises on and ensures implementation of effective procurement framework, systems, policies and guidelines.
    • Advises on and ensures that protocol is maintained and protocol and logistics services are provided to stakeholders and PAP staff.
    • Advises on and implements the host country’s agreement on privileges and immunities as they relate to PAP and its staff.
    • Ensures provision of quality facilities management services and security services.
    • Ensures development and implementation of an effective IT framework, system and policies.
    • Implements contractual agreements signed by PAP.

    Financial Management:

    • Leads all financial operations, including resource accounting, budgeting, payroll, financial reporting and internal controls, cash flow management, forecasting, short- and long-term financial planning, and reporting functions in compliance with AU frameworks.
    • Ensures the preparation of PAP budgets, budget execution reports, financial reports, including quarterly and annual financial statements on time and in compliance with generally accepted accounting principles and AU guidelines.
    • Ensures timely preparation and submission of budget performance reports to the AU and development partners.
    • Ensures the development of an effective financial performance management and reporting system that provides updated information for line managers, regular reports for the President and the Bureau and ensures compliance with statutory reporting requirements.
    • Develops and implements effective and efficient grants management system and policies, including project finances and ensures timely call for pledged funds and compliance with PAP’s financial management guidelines.
    • Leads the development and management of an institutional framework for the implementation of PAP’s budgetary and financial policies, systems, processes and procedures in accordance with AU financial policies, regulations and controls.

    Human Resources Management:

    • Develops and implements an overall Human Resources (HR) strategy and administrative system, ensuring alignment with the strategic vision and objectives of PAP and AU Regulations and Rules.
    • Advises on the direction and undertakes the implementation of HR policies and procedures.
    • Advises the Clerk of Parliament and staff honestly and clearly on HR issues, ensures teamwork and promotes a positive internal environment within PAP.
    • Ensures that PAP attracts and retains a highly competent multicultural, multilingual and gender-balanced staff with the qualifications, skills, competencies and orientation required to implement its activities fully and successfully.
    • Advises the Clerk of Parliament on an effective organizational structure that supports the overall operations of PAP.
    • Works closely with the Head of HR to manage staff relations and provide guidance in the handling of staff grievances.
    • Develops and implements an effective performance management system that aligns institutional performance with individual performance.
    • Performs any other work as may be assigned by the Clerk of PAP.

    Academic Requirements and Relevant Experience

    • A Master’s Degree in Finance, Human Resources Management, Public or Business Administration with fourteen (14) years of relevant work experience in finance, administration or HR management/development in an International Organisation or National and/or Supranational Parliament, of which seven (7) years at managerial level and four (5) years at senior management level.

    Required Skills:

    • Leadership and management skills
    • Ability to successfully manage teams in Multicultural and Multilingual environ
    • Interpersonal and negotiation skills
    • Presentation, report writing and communication skills;
    • Computer skills with practical knowledge of Microsoft Office Suite.
    • Planning and organizing skills
    • Ability to effectively lead, supervise, mentor, develop and evaluate staff
    • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

    Leadership Competencies:

    • Strategic Perspective:
    • Developing Others:
    • Change Management
    • Managing Risk

    Core Competencies:

    • Foster Accountability Culture:
    • Communicating with impact
    • Learning Orientation
    • Change Management.

    Functional Competencies:

    • Drive for Results
    • Conceptual Thinking
    • Job Knowledge Sharing
    • Fosters Innovation

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
    • Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Remuneration
    Indicative basic salary of USD61,023.00 (P6 Step 1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 27,290.88.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    Method of Application

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