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  • Posted: Sep 23, 2022
    Deadline: Not specified
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    The African Union is a continental union consisting of 54 countries in Africa.
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    Secretary (PAP)

    Requisition ID: 1432
    Location: Midrand, South Africa
    Reports to: Human Resources Officer
    Directorate/Department: Finance, Administration & Human Resources
    Division: Administration & Human Resources
    Number of Direct Reports: 0
    Number of Indirect Reports: 0
    Job Grade: GSA4
    Number of Positions: 1
    Contract Type: Regular

    Purpose of Job

    • To provide secretarial and general administrative support services.

    Main Functions

    • Arranges appointments and maintains calendar of activities for the supervisor.
    • Prepares meetings both internal and external as assigned.
    • Types, proof-reads, saves, classifies and dispatches documents, letters, memos,
    • reports, faxes, emails.
    • Drafts responses to correspondence.
    • Filing of all correspondence.
    • Placing shorthand, dictation and typing transcription verbatim and editing correspondence, documents and reports.
    • Receives official guests and visitors.

    Specific Responsibilities

    • Takes minutes and notes during meetings as assigned.
    • Creates purchase requisitions for travel, stores requisitions and other services for the Division/Unit assigned.
    • Maintains the Division/Unit retrievable filing system for all incoming and outgoing correspondences.
    • Provides secretarial and administration support during Pan-African Parliament’s statutory meetings by preparing invitation letters and contracts for support staff.
    • Maintains the diary of the activities of the supervisor.

    Academic Requirements and Relevant Experience

    • A Diploma in Secretarial Studies, Management, Administration with three (3) years secretarial experience in a busy office or a Bachelor’s Degree in the above fields with two (2) years relevant work experience.

    Required Skills:

    • Good knowledge of modern office procedures.
    • Excellent knowledge and practical experience of computer programs at the user level i.e. Word, Excel, PowerPoint, SAP, etc
    • Good Interpersonal and communication skills. 
    • Planning and organizational skills.
    • Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage

    Leadership Competencies:

    • Flexibility
    • Risk Awareness and Compliance

    Core Competencies:

    • Teamwork and Collaboration
    • Accountability awareness and Compliance
    • Learning Orientation
    • Communicating Clearly

    Functional Competencies:

    • Trouble shooting
    • Job Knowledge Sharing;
    • Task Focused;
    • Continuous Improvement Awareness

    Tenure of Appointment

    • The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

    Gender Mainstreaming:

    • The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

    Languages:

    • Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

    Remuneration
    Indicative basic salary of US$ 12,834.00 (GSA4 Step 1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

    Method of Application

    Interested and qualified? Go to African Union(AU) on jobs.au.int to apply

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