Assistant Clerk (PAP) at African Union(AU)

Requisition ID: 1434
Location: Midrand, South Africa
Contract  Type: Regular
Reports to: Senior Assistant Clerk
Number of Direct Reports: 1
Number of Indirect Reports: 0
Job Grade: P1

Purpose of Job

• To provide technical and administrative services to facilitate the orderly and efficient operation of the Parliament’s sittings.

Main Functions

• Supports of the Chamber as Table officer.
• Collects reliable information for the verification of credentials of the Members of Parliament.
• Assists in producing Votes and Procedures, and compilation of legislative report during the Plenary sittings
• Supports the electoral process of the Parliament
• Assists in the planning of PAP’s meetings and parliamentary sessions. 
• Facilitates the arrangement of different types of meetings, such as the staturory and non-statutory  ones.
• Prepares and disseminates agendas of meetings as well as order paper’s and procedural guides.
• Records the minutes of the meetings.
• Prepares and submits periodic reports on activities of the Unit or specific missions.
• Performs any other duties as assigned by the Supervisor.

Specific Responsibilities

• Keeps the membership data of the Parliament up to date. 
• Prepares orientation meeting for the administration of Oath for the new Members. 
• Ensures circulation of documents in the Chamber 
• Compiles attendance sheets of MPs and registration of speakers lists for debates.
• Supports preparation of the Division budget and work plan.
• Prepares periodic reports.

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in Law, Social Sciences, or related field with a minimum of two (2) years of experience in serving committees and work in parliamentary documentation and research.

Required Skills:

• Interpersonal skills.
• Planning and organizational skills.
• Ability to negotiate diplomatically.
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development.
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Change Management.
• Managing Risk

Core Competencies:

• Building Relationships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge Sharing
• Drive for Results
• Continuous Improvement Orientation

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration

• Indicative basic salary of US$ 25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 21,832.68  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.