Contracts Administrator II at Nautilus Nigeria Engineering and Construction Limited

MAIN FUNCTIONS

Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices. Track progress, and support Supervisors with coordinating contractors’ compliance regarding company systems and controls. Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified. Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts promptly. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

KEY RESPONSIBILITIES

• Create Service Entries and amend Service Requests for Production Operations contract services providers that exist on the Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis taddress issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Foster positive, constructive relations and dialogue between Contractor and Company representatives, as well as assist in facilitating resolution tissues or problem-solving.
• Ensure sound systems are in place by Field Supervisor:
• Maintain critical contractual documentation, including SOA’s, Purchase Orders, Records of Meetings and decisions.
• Monitor the expiration dates of contracts
• Monitor and analyze the spend of contracts
• Monitor the status of Invoice receipt and payment.
• Ensure contract costs are allocated tcorrect cost centers or end users.
• Accurate records of Agreement Numbers, Purchase order numbers and Contract Owners/Admin.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS 8.1 and business requirements.
• Provide Production Department support tAccounts Payable as required.
• Help direct Contractors tin-house and external resources that can assist in achieving compliance and safe work practices (e.g.; SHE resources, training opportunities, Subject matter experts that can assist).
• Work with Contract Administrator tidentify performance and efficiency improvement opportunities in contracts, including arranging performance reviews and meetings tidentify opportunities.
• Perform assignments in a safe and diligent manner, timely inform the supervisor about any incidents, injuries, near misses and potential hazards at his/her working place or at others’ working places if witnessed
• Promptly flag with Supervisors any observed or potential controls gaps or non-compliances with Company policies.
• Report contractor compliance with all applicable ExxonMobil OIMS & CIMS standards.
• Ensure ExxonMobil’s Procurement and Financial processes are adhered to.
• Report contractor performance and status in accordance with Global Operations and EMPNG requirements.

SKILLS AND QUALIFICATIONS

• Microsoft Excel and other analysis tools
• Experience of using SAP (or other) computerized maintenance management tools.
• Safety leadership qualifications or certifications.
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and alsLandowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Experience with Contract administration, with service-contractor environments preferred.
• Experience and confidence working in field or industrial environments, including remote locations.
• Business and ethics compliance.
• Understanding of company expectations relating tcontrols, reporting and compliance
• Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.
• Ability tintegrate security and community objectives intplans for Service Contracting.
• Good interpersonal and motivation skills, with ability tmanage discipline and performance issues in the workplace.
• Understanding of Operations Integrity Management System (OIMS).
• Strong understanding of International Production Enterprise System (IPES/SAP)
• Knowledge of safety management tools and systems. (JSA, Risk Assessment)
• OIMS 8-1 system knowledge tan advanced standard.
• Budgetary reporting and analysis skills
• Solid written communication and reporting skills.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Good observation and listening skills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills
• Good organizational and administrative skills
• Good communication skills (oral & written) in English
• Ability tinteract in a multI-cultural environment
• Good Planning, execution and organizational skills
• Excellent computing skills
• Ability twork independently