Job Opportunities at Food Concepts Plc

Job Objectives:

• Operationalize the company’s Warehousing and Delivery Process and ensure the deliverables and output are in line desired goals and objectives

Key Responsibilities:

• Pick stock as outlined in the shipment pick list
• Ensure accuracy of stock picked for shipment
• Ensure zero stock losses both in Warehouse and in-transit to stores
• Ensure full monitor adherence to health, safety and environmental guidelines
• Ensuring receipt of goods in line with specifications on purchase orders or as instructed by Supply Chain Division
• Application of appropriate asset management procedures in order to achieve maximum return on assets
• Continuous evaluation of warehouse security and implementation of necessary measures to maintain safety of stock.
• Develop preventative maintenance systems and contingency plans.
• stage picked stock in staging area of the warehouse
• Support in the offloading and loading of stocks in the warehouse
• Escort stocks to defined destination and ensure issuance is according to the waybill and invoice.
• Participate in cycle counting and monthly stock count activities
• Maintain high standard of  housekeeping and hygiene in work area assigned
• Provide regular update on stock position as may be required
• Update the picklist based on items picked

Key Performance Indicators:

• Delivery turnaround time
• Quality of stock delivered
• Savings on of goods/services
• Zero stock out in all stores
• Achieved/Exceed agreed target

Skills, Competencies and Requirements:

Functional Competencies/Requirements:

• Relationship Management
• Attention to detail

General Management Competencies/Requirements:

• Analytical skills
• Oral and written Communication skills
• Ability to plan, schedule and coordinate effectively
• Interpersonal Skills
• Negotiation Skills

Educational Qualifications/Experience:

• Minimum of University Degree/OND/HND
• Minimum of 2 year working experience

Desired Personal Attributes:

• Integrity
• Proactive self-starter
• Logical Mind
• Highly organized and significant ability to multi-task effectively
• Ability to cope with and work under pressure

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Job Purpose

• The Job holder shall oversee the treasury affairs of the business and ensure they are legal, constitutional and within accepted accounting practice. Monitor and report on the financial health of the business.
• Assist and provide adequate support to the Head of Finance with respect to fund raise, custody of funds, utilization of funds and safety of cash assets.

Core Responsibilities and Key Result Areas

Strategic direction and leadership

• Formulate Strategic Treasury document for the Business
• Supervises, motivates and leads teams by identifying roles and providing guidance on service output and quality
• Provide insight and guidance on contemporary Accounting, Treasury, and Financial Reporting
• Ensure effective and efficient use of resources.

Treasury Operations

• Supervise all incoming and outgoing banking transactions on behalf of the company
• Recommend and implement necessary controls and policies to safeguard cash assets of the business (covering receipt, custody and disbursement of cash and other financial information)
• Coordinate the process of fund raise and provide all required information in conjunction with the Financial Adviser
• Review statements and provide advice on issues pertaining to business finance
• Advice the business on changing macro & micro economic indices and contemporary financial regulations as may be applicable to the business.
• Ensure appropriate working capital is available to run day to day activities of the business
• Oversee vendor payment systems in line with agreed payment terms.
• Advice the business regarding investments and loans
• Liaise with relevant partners and management team to ensure the financial viability of the organisation.
• Oversee the process of deployment of POS to all outlets
• Ensure proper reconciliation of sales proceeds and implement necessary controls to ensure sales proceeds are fully remitted to the company accounts (cash, mobile money operators, POS and other payment channels)
• Ensure proper filing and safe keeping of financial records.
• Ensure proper records are kept and that effective financial procedures and controls are in place covering but not limited to the following
• Prepare/provide information required for monthly and quarterly cashflow forecasts.
• Maintain the petty cash system and regularly process petty cash claims.
• Regularly carry out reconciliations/ oversee regular reconciliations of all bank account and ensure timely resolution of all reconciling items.
• Make the necessary arrangements to collect payments from debtors and bank payments promptly.
• Prepare , quarterly and yearly reports  to regulatory bodies i.e.  SEC on fund utilization (when necessary and where applicable)
• Ensure all treasury transactions are posted timely and reconciliation of GL and sub -GL accounts.
• Ensure vendor cheques are confirmed timely to banks.
• Perform and document periodic risk assessment  for treasury unit and work with Internal Control on updating risk register.
• Ensure proper records are kept and that effective financial procedures and controls are in place, i.e. Records of cheque signatories
• Signing   limits
• Petty cash/ float
• Salary payments
• Pensions
• PAYE and other regulatory payments
• Vendor payments
• Capital expenditures

Regulatory compliance

• Establish reporting procedures and ensure compliance with regulatory guidelines
• Ensure that appropriate finance systems are maintained and that all procedures/controls are implemented
• Ensure that all accounting records are in compliance with the approved policies and accounting standards
• Oversee the proper maintenance of the organisation’s accounting records and ensure compliance with tax and taxation agencies, including all other statutory and regulatory requirements
• Ensure timely remittance of all statutory deductions to the relevant bodies (e.g. pension and taxes) and manage the interface between the Organisation and its external auditors.

People Development

• Ensure that direct reports are suitably motivated by providing them with: a sense of achievement, responsibility for decision making and recognition of achievement
• Directly responsible for the development of direct reports, support in competence and career management

Key Performance Indicators

• Provision of Daily cash report
• Provision of Timely Bank Reconciliation Report devoid of long outstanding reconciling items
• Accuracy of treasury reports, fund balances etc
• Ratio of investment income to idle cash
• Time taken to create month-end accounting journals for all treasury transactions
• Accuracy of cash forecast
• Rate of compliance with internal controls especially on payments
• Accuracy of forecasted investment income
• Timely provision of audit requirements (external and internal)

Knowledge Requirements

• Knowledge of Cash Management Principles
• Knowledge and experience of fundraising finance practice
• Knowledge of capital markets, accounting and business finance
• Knowledge of relevant Software Application
• Knowledge of banking systems and processes
• Knowledge of Treasury Operations
• Industry Knowledge
• Numerical Analysis
• Knowledge of Financial Analysis & Interpretation and reporting
• Knowledge of Risk Management

Requirements

• A good first degree in Accounting or Banking and Finance or related studies
• Possession of a Post graduate degree in Accounting/Finance or related field is an added advantage
• Membership of the ACCA, ICAN, CIS or any other related professional qualification is required.
• Minimum of 8 years in Treasury or core Finance role with at least 3 years in Management capacity.

Decision Expectations

• Enforces agreed decisions
• Plans own work schedule and work schedule of subordinates
• Assigns work to subordinates
• Monitor subordinates’ work performance
• Appraises/evaluates subordinates’ performance
• Recommends operational, strategic and financial decisions