Job Openings at Oxfam Nigeria

Req ID: 1181
Location: Maiduguri, Occasional travel to Country Office in Abuja.
Job Family: Security
Salary Level: C1

Oxfam Purpose

• To work with others to overcome poverty, stress and suffering.

Team Purpose

• To ensure Oxfam has the management, technical and logistical capacity to scale up and to respond rapidly to major humanitarian emergencies and development anywhere in the world.

Job Purpose

• To serve as an advisor to the Country Director on safety and security related issues. Ensuring that country Security Management Plan as well as Standard Operating procedures is developed, implemented, monitored and reviewed regularly; Support and help the in country Safety and Security Coordinator with the day to day management of safety and security for Oxfam in Nigeria.

Reporting Lines:

• Post holder reports to:  Program Manager North East / Country Director.

Budget Responsibility:

• Safety and Security budget and all costs related to guards and other security related functions or work

 Dimensions:

• The position is based on the need to build and sustain long-term safety and security risk reduction capacity within the Oxfam’s programmes in NE Nigeria.

Key Responsibilities
Analysis:

• Reports, analyses and communicates current socio-political context and the security situation and the wider context (country, region, global trends as applicable).
• Advise on up-to-date context analysis and risk assessment.
• Develops an incident reporting system and ensuring that the incident register is updated regularly.
• Undertakes regular and ad hoc security assessment missions as necessary, in order to gather information and to analyse the overall security situation in existing and potential areas of Oxfam intervention.
• Conducts ongoing threat assessments and compile s daily/weekly situation reports/monthly security analysis and ensures that the information is shared on a timely manner.

Security Management and Support:

• Design/update reliable safety and Security Management System/Standard Operating Plans/Contingency Plans
• Manages the implementation of a comprehensive security and business continuity management system taking cognisance of the evolution of situations.
• Ensures that all safety and security management systems are in line with existing Oxfam security policy, protocol and approach.
• Supports the Program Manager, Country Director and Security Officer to determine and address security issues as they arise
• Supports in planning and implementing risks mitigation strategies (acceptance, deterrence, protection) in order to improve safety and security.
• Ensures that appropriate safety and security systems are in place to provide timely and accurate security information to all staff members and visitors.
• Supports on incident management, lessons learnt and any follow up actions/ changes to procedures.
• Supports in the case of crisis management (support to the Crisis Management Team).
• As the security expert in the Region, provides strategic and operation leadership in the management of security.
• Provides crisis management support (evacuation and hibernation) as required.

Capacity Building:

• Review induction documents with respect to security; identifies organisational training safety and security training needs and coordinates required trainings for staff, security officers and third party security personnel’s.
• Ensures that there is system in place to enhance security skills and awareness that are required for effectiveness especially in areas of accident prevention, safety, health and occupational hazards by planning and facilitate appropriate learning and development opportunities.
• Assists and leads security and emergency related training.
• Facilitates / provides learning & development as well as exchange experiences at all levels. Identifying staff security training, learning and development needs and ensuring access to the training across the region (including appropriate planning and resourcing).

Networking:

• Builds and maintains close contacts with all relevant stakeholders to gather reliable security information, facilitate the sharing of best practices and the adoption of an integrated approach where possible.
• Attends security & emergency related briefings and meetings and share security related information accordingly.
• Interfaces with, and coordinates the support of, third party security and risk management service providers.
• Collaborates with Field Office and Field Operations teams to determine and address security issues in the field as they arise;

 Educational Qualification and Experience

• University degree in in Social Sciences, International Relations, Political Science or related discipline.
• At least 5 years’ INGO/UN safety and risks management experience and proven leadership experience of security assessment, planning and implementation of procedures in the context of UN or NGO humanitarian operations.
• Familiarity with operational and security practices for high threat environments.
• Experience in liaising with communities, civilians, police and/or military government authorities as well as with regional institutions preferred.
• Experience in humanitarian operations, preferably within the field of information management as related to security management and operational planning
• Proven experience of capacity building and field based trainings.

Skills and Competencies:

• Proven practical experience of security management in a complex, conflict, humanitarian context.
• Proven influencing and negotiating skills with internal and external audiences including in complex and stressful circumstances.
• Ability to advice and support in a consultative manner.
• Excellent communication and interpersonal skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Demonstrated ability to work independently with ability to work in a systematic and organized manner with good attention to accuracy and details.
• Ability to maintain discretion and confidentiality of privileged and sensitive information.
• A sound understanding of the importance of gender.
• Sensitivity to cultural differences and the ability to work with a diverse set of staff at different levels within the organisation
• Strong report writing, analytical skills with good usage of computers and office software packages (Ms. Word, Excel, etc.)
• Willingness to travel at short notice, and often in difficult circumstances.

Key Behavioural Competencies for the Present Position
Based on Oxfam’s Leadership Model:

• Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
• Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
• Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
• Systems Thinking: We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organisational decisions and actions.
• Strategic Thinking and Judgment: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.

What We Offer

• Oxfam Novib is committed to providing you with a competitive, fair and comprehensive pay and benefits package that is justifiable to our donors.
• Applicants for this contract must be nationals of an European Union Member State or have a valid work permit for the European Union.

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Summary

• Oxfam is currently implementing various numbers of projects which includes PRO_ACT Resilient livelihood and food security Gender, Advocacy and campaign and WASH & Village Savings and Loan Association projects. In all these projects data collection is critical for different types of surveys that will be embarked upon in the lifetime of these projects, hence the need for employing the services of a Consultant on retainer-ship for ICT4D solutions for real time data collection as well as having a safe database sources for all quantitative data collected on the above mentioned projects.

Specific Objectives

• To ensure safe data sources for all Oxfam projects.
• To ensure real time data collection for all Oxfam projects.
• To guarantee effective and efficient database management of all Oxfam projects.
• To enhance the capacity of field agents, project and M&E unit’s officers on ICT4D solutions for real time data collection in all Oxfam projects.
• To create a platform for easy analysis and visual display of data collected with interpretations.
• To support documentation of data collected on genuine evidence based stories of change.

Purpose

• To establish ICT4D consulting and retainer ship agreements with a reputable Information Technology organization that have the expertise to deliver on different types of ICT4D solutions for real time data collections, management, analysis, interpretation and reporting on all Oxfam- projects.

Scope of Work

• Coding quantitative and qualitative data collection tools on Open Data Kit for surveys conducted by Oxfam projects.
• Develop a platform for collecting, managing and updating project specific monitoring data agreed on with Oxfam.
• Training of enumerators on newly design (ODK, Kobotoolbox, or survey CTO) data collection tools and supervising of field data collection for any assigned survey
• Developing of necessary portal links for platforms developed for all ODK tools design for data collection.
• Clean and submit all field data collected to Oxfam M&E Unit
• Linking existing databases and blogs to the Oxfam data.org platform.
• Linking and managing mobile IT based platform for information sharing with targeted Oxfam project beneficiaries.
• Creation of view of data using visualization tools.
• Provide access to field data through a secured channel.
• Provide first line Last Mile Mobile Service (LMMS) support to cash transfer programming
• Any other ad-hoc or continuous support service required on ICT solutions.
• Inclusion of any new ICT4D solution innovations that maybe necessary to support Oxfam projects data collection, management, analysis and interpretation in the scope of work framework agreement as maybe required.

Methodology:

• The Consultant will work in dose consultation with the Oxfam MELSA Unit, Project and partner staff and Community stakeholders.

Responsibilities of the Consultant

• The Consultant holds the overall responsibility of conducting and producing a final report of any assigned ICT4D solutions task.
• The Consultant will lead in all technical facilitation.
• The consultant will train all Oxfam, partner staff and field enumerators on application of systems and tools for any I(DT4D solutions task.
• The Consultant will adhere to the timelines of the Consultancy
• The Consultant will ensure adherences to Oxfam ethical policies and guidelines.

Responsibilities of Oxfam

• Support the coordination and implementation of data collection processes with approved Consultant(s).
• Review methodology, tools, sample design and reports generated from ICT solution platforms.
• OXFAM will organize logistics and provide devices and accessories for mobile data collection for any consultancy.
• Have proprietary rights over all data generated from any survey study.
• Fund the activity budget
• Final approval of any submitted survey data report
• Provide all required background material to the Consultant in a timely manner.
• Oversee the service provided by managing the Consultancy contract, monitor adherence to specified deadlines and facilitating access to required information.
• Provide guidance throughout and facilitating access to any documentation deemed relevant to the process.
• Perform quality control checks, as is required of all deliverables.

Consulting and Retainership Duration:

• The services to be provided by the ICT solution organization is to run for the period
• Task: Designing and deploying of Oxfam projects ICT4D solutions for any assigned task.
• Time Frame: April 2017 to April 2018 renewable annually after satisfactory review
• Responsible: Consultant
• Supervisor: Oxfam MEAL Unit

Management, Ownership and Disclosure of Data/Information

• All tool designs data and information collected and documentation shall be treated as confidential and be made available to any third party with Oxfam approval.
• All materials support given my Oxfam including mobile data collection devices and other accessories shall be returned to Oxfam upon completion of any exercise with ICT components.
• All documentation and reports of survey result or otherwise related to it, shall remain the property of OXFAM and no part of the report shall be reproduced except with the prior, expressed and specific written permission of OXFAM.

Management Team:

• The management team of any contracted ICT assigned exercise will be composed of the following Consultants (IT and Technical experts with statistical and analytical skills) with the support of partners’ field officers and enumerators, and MELSA Officers to support Consultants and field officers on data collection.
• Also the MELSA coordinator and other Technical Staff involved in critical decisions making on the data collected before submissions for clearance and approval to the Head of Programs for pivotal decisions.

Qualification or Specialised Knowledge/Experience Required

• The Consultant must have a demonstrated ability to conceptualise approaches of designing a system, tools and processes for all ICT4D responsibilities.
• The lead consultant must have an Advanced University degree (Master Level minimum) in Information, Communication and Technology Computer Science or any other related field. Additional experience on program thematic areas such as food security and poverty reduction, gender, advocacy and campaign water/village savings and loan association data collection tools and processes.
• Minimum of 5 years relevant practical field experience in applying ICT4D solutions in programs development work, especially relevant experiences in designing tools and processes for agricultural food security and livelihood, , Gender, Advocacy and campaign, Water and Village savings and loan associations. etc.
• Fluency in English and Hausa is required.
• Excellent analytical and communication skills in both languages
• Experience m conducting surveys on project evaluation, monitoring, researches, case study stories of change in target communities.
• High level of professionalism and an ability to work independently and in high.pressure situations under tight datelines.
• Strong interpersonal and communication skills
• The consultant must be proficient in statistics and familiar with suitable statistical software e.g. cxcel/SPSS for data management.
• Firm must have experience in using mobile phone technology (ODK) for data collection, monitoring and reporting
• The ICT4D consultant must have strong analytical skills and ability to dearly synthesize and present reports with findings, from data collected and make recommendations in a timely manner.
• Availability of the Consultant

Payment Milestones

• The consultant will he paid for any of the ICT4D responsibility as designed for in the terms of reference and approved budget for such task.
• Oxfam in Nigeria invites bids from organizations or individuals, with experience and skills described above. Joint bids are also welcome. Tenders should include:
  • A cover letter introducing the Information Technology organization and how the skills and competencies described above arc met, with concrete examples;
  • A 2-page outline of the proposed including: Proposed outline methodology; and management arrangement
  • A total budget/cost proposal
• One example of a previous ICT4D solutions job done (one each for joint bids, if applicable)