Supply Chain Officer at Tokiye Integrated Medical Services

Job Description

• The Supply Chain Officer is responsible for coordinating and managing importation, customs clearing, logistics documentation, and supply chain processes for materials, equipment, and specialized items required for the project. The role will focus on Form M processing, PAAR applications, SONCAP compliance, customs clearing coordination, freight logistics, and import documentation management, ensuring timely and compliant movement of goods from origin to project site.
• The ideal candidate must possess strong knowledge of Nigerian import regulations, shipping documentation, customs procedures, and international logistics coordination within construction, healthcare, or infrastructure projects.

Key Responsibilities

• Import Documentation and Regulatory Compliance
• Prepare, process, and manage: Form M applications, PAAR (Pre-Arrival Assessment Report) processing, SONCAP documentation and compliance requirements, NAFDAC documentation where applicable.
• Ensure all import documentation complies with Nigerian Customs regulations and government requirements.
• Liaise with banks, customs agents, SON, freight forwarders, and regulatory agencies for timely approvals and processing.

Customs Clearing and Port Coordination

• Coordinate customs clearing activities for imported materials and equipment.
• Work closely with customs clearing agents to ensure smooth and timely cargo clearance.
• Track shipment status from port arrival through customs release and final delivery.
• Resolve customs-related issues, documentation discrepancies, and clearance delays promptly.
• Ensure compliance with import duty regulations, exemptions, and applicable trade requirements.

Logistics and Shipment Coordination

• Coordinate international and local logistics operations including: Sea freight, Air freight, Inland transportation, Special cargo handling.
• Monitor shipment schedules and delivery timelines
• Coordinate movement of materials from ports to warehouse or project site
• Ensure proper handling and transportation of sensitive or specialized equipment

Supply Chain Tracking and Reporting

• Maintain accurate tracking of shipments, customs status, and delivery timelines
• Prepare logistics and supply chain status reports for management
• Track outstanding documentation, approvals, and shipment milestones
• Maintain updated supply chain dashboards and shipment trackers

Vendor and Stakeholder Coordination

• Liaise with: OEMs and international suppliers, Freight forwarders, Shipping companies, Customs clearing agents, Banks and regulatory authorities
• Coordinate with Procurement, Stores, Logistics, and Project Teams to align delivery schedules with operational needs

Documentation and Record Management

• Maintain organized records of: Shipping documents, Bills of Lading (BL), Airway Bills (AWB), Commercial invoices, Packing lists, Customs documentation
• Ensure all records are complete, accurate, and audit-ready.

Risk and Compliance Management

• Monitor risks relating to: Shipment delays, Regulatory compliance, Customs bottlenecks, Documentation issues.
• Escalate risks early and recommend mitigation measures.
• Ensure compliance with company procurement and logistics procedures.

Software and Systems Utilization

• Utilize ERP and logistics tracking systems for shipment monitoring and reporting
• Maintain accurate digital records and supply chain databases
• Demonstrate proficiency in: Microsoft Excel, ERP / Supply Chain software, Shipment tracking systems

Requirements

• Bachelor’s Degree / HND in: Supply Chain Management Logistics, Business Administration, Procurement or related discipline.
• Professional certifications in: Supply Chain, Logistics, Customs & Shipping are an added advantage.
• Minimum 5–8 years of relevant experience in: Importation and clearing, international logistics, Supply chain operations, Customs coordination.
• Strong practical experience with: Form M processing, PAAR applications, SONCAP compliance, Customs clearing procedures, Freight forwarding and shipment coordination.
• Experience in construction, healthcare, engineering, or infrastructure projects is highly preferred.
• Strong understanding of Nigerian import and customs regulations.
• Proficiency in Form M, PAAR, SONCAP, and shipping documentation processes.
• Good knowledge of international freight and logistics coordination.
• Strong reporting and documentation management skills.
• Proficiency in Microsoft Excel and ERP systems.
• High attention to detail and documentation accuracy.
• Strong coordination and follow-up capability.
• Ability to work under pressure and manage tight delivery timelines.
• Strong communication and stakeholder management skills.
• Problem-solving mindset with proactive approach.
• High integrity and accountability.