Site Secretary at Lonadek

Our client in the Oil & Gas Industry requires a Site Secretary that can provide on-site clerical and administrative support and will be able to provide the needed support to keep operations flowing and on track. He/she should also be able to perform duties unique to their setting, such as scheduling subcontractors or gathering together paperwork needed for bids. The preferred candidate must be able to attend to calls from clients, maintain documents, order supplies, sort mails and correspondence, and perform other tasks common to business operations.

Responsibilities

• Responsible for keeping track of due dates for bids, contracts or other engagements, and ensuring supporting material gets to the right people on time
• Responsible for scheduling meetings and taking minutes of meetings
• See to the day-to-day maintenance of the secretariat and project documents on-site
• Responsible for implementing new procedures and administrative systems
• Responsible for logging or processing bills or expenses
• File and update contact information of employees, customers, suppliers and external partners
• Represent the MD/other top Management personnel at functions where necessary

Requirements

• First degree in Secretarial Studies or its equivalent
• Minimum of 10 years cognate experience in secretarial or administrative roles within the Oil & Gas Industry
• Excellent decision-making skills and communication
• Superb organizational and time management skills
• Exude competency with Microsoft Office Packages
• Demonstrate brilliant numerical competency
• Proven ability to manage a Projects

Note that only qualified candidates will be contacted.