Senior Administration & HR Officer at Grassroots Researchers Association (GRA)

Project’s Overview

• GRA is the implementing partner for a portfolio of survivor-centered projects across 19 local government areas in northeast Nigeria. These projects are strategically funded by a diverse group of international partners: theMukwege Foundation, theGlobal Survivor Fund (GSF), theFrench Embassy, andWe Are Not Weapons of War (WWOW). Through these strategic collaborations, we are working to strengthen the network ofConflict-Related Sexual Violence (CRSV)survivors by providing integrated support. This includes offering tailoredlivelihood empowermentand essentialtrauma-informed psychosocial servicesto facilitate healing and economic stability.
• We are also building the capacity of survivor-led networks, enabling them to become powerful advocates for their own rights. A key component of our work involves utilizinginnovative technology by combining direct survivor support with strategic capacity building and cutting-edge technology, we are helping to build a sustainable foundation for resilience and long-term empowerment in the region.

Job Summary

• As a Senior Administration & HR Officer, you will be instrumental in ensuring the smooth and efficient operation of the organization.
• You'll work as part of a team to provide comprehensive administrative and human resources support, maintaining a positive and productive work environment for all staff.
• This role requires a highly organized professional with experience across the entire HR lifecycle and meticulous attention to detail in administrative management. You will be responsible for fostering a culture of professional development, employee engagement, and efficient resource utilization.

Key Responsibilities
Human Resources:

• Manage the entire recruitment process, from developing job descriptions and screening candidates to interviewing and onboarding new staff.
• Oversee employee relations, including performance management, conflict resolution, and disciplinary processes.
• Ensure full compliance with all Nigerian labor laws and regulationsrelated to compensation, benefits, and leave management.
• Develop and implement HR policies and procedures to ensure a fair and consistent work environment.
• Coordinateemployee training and development opportunities.
• Maintain accurate and confidential employee records.
• Provideguidance and supportto staff on all HR-related matters.

Administrative Support:

• Provide comprehensive administrative support to the GRA team, including scheduling meetings, managing travel arrangements, and coordinating logistics for staff and visitors.
• Oversee office logistics, including the procurement of supplies, equipment maintenance, and space management.
• Manage the administrative budget, ensuring the efficient and effective use of resources.
• Maintain accurate and organized filing systems(both physical and digital).
• Draftcorrespondence, presentations, and reports as needed.
• Perform other administrative duties as assigned to ensure the efficient operation of the office.

Minimum Qualifications

• A bachelor’s degree in human resources, Business Administration, or a related field.
• At least five years of progressive experience in an HR and/or administrative role, with a strong focus on the full employee lifecycle and office management.
• Excellent knowledge of Nigerian labor laws and regulations.
• Strong verbal and written communication skills in English.
• Proven experience working with multicultural teams in challenging environments.

Most Preferred Skills:

• Experience managing HR and administration for a multi-state organization.
• Experience with HR information systems (HRIS)and administrative management software.
• Highly proficient in MS Office(Word, Excel, and PowerPoint).
• Strong planning, time management, and project management skills.
• Strong leadership and people management skills.
• Ability to work effectively and efficiently in a fast-paced environment.
• Results-oriented, professional, accountable, and proactive.
• Strong attention to detail and a proven ability to meet deadlines.
• Must be able to work independently with minimal supervision.
• Excellent interpersonal and decision-making skills.