Real Estate Executive Assistant at Grace View Homes & Properties Limited

Role

We’re looking for a motivated real estate executive assistant to assist the principal broker and complete administrative tasks. Responsibilities include liaising between the managing broker and clientele, screening messages and notifying the broker of important information, and overseeing schedules and travel arrangements. You’ll also be responsible for organizing office records and customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Our ideal candidate can solve problems quickly and is highly detail-oriented. If you’re interested in a fast-paced job with lots of variety, apply today!

Real Estate Executive Assistant Responsibilities

• Serve as a liaison between the managing broker and clientele
• Take notes and deliver messages from phone calls, emails, memos or reports to the broker
• Oversee the broker’s schedules, team meetings, and travel arrangements
• Input information received about clients through streamlined database management
• Complete elementary bookkeeping tasks for the broker
• Execute office management tasks such as systematizing office records, and buying office equipment
• Adjust to the needs of the real estate office and execute other assistant duties when necessary

Qualifications

• High school diploma or equivalent required
• 2-3 years’ experience as an personal assistant or administrative assistant
• Real estate experience preferred but not required
• Excellent communication skills and organizational skills
• Possesses discernment for working with confidential information and tight deadlines
• Familiar with Microsoft Word, Excel, and Multiple Listing Service