Personal Assistant to the Managing Director at Montaigne Place

Location: Island, Lagos

Job Description

• Provide secretarial and administrative support to the office of the Managing Director for efficiency and results
• Create and maintain structured filing system for easily filing and retrieval of corporate documents, records, and reports
• Open, read, analyze and sort incoming documents; such as memos, proposals, submissions, and reports, faxes and email, to determine their significance and recommend scope of distribution within Management team
• Facilitate inward and outward correspondence of invoices, reports, memos, letters, financial statements and other documents between the Managing Director’s office and Heads of Departments
• Manage, screen and log Managing Director’s telephone calls and messages to minimize disruptions or distractions to ongoing tasks or appointments of the Managing Director
• Prepare draft and obtain sign off to prepare final copies of correspondence in response to routine or ad hoc inquiries about the company business activities, products or services
• Manage and maintain Managing Director’s calendar to ensure comprehensive capture of official and private work and meeting schedules with no conflicts of dates or time
• Prepare agendas, make necessary logistics and administrative arrangements and ensure documentation of minutes for all meetings involving Managing Director

Requirements

• Interested candidates should possess a Bachelor's degree / HND qualification with at least 5 years work experience.