Personal Assistant at TalentSquare

JOB SUMMARY

• This position is best suited for a highly organized, proactive, and detail-driven professional with excellent communication skills. The Personal Assistant will act as a strategic support to the Managing Director, handling scheduling, document preparation, and communication management while ensuring the smooth execution of daily priorities and executive tasks.

KEY RESPONSIBILITIES

• Manage the MD’s calendar, appointments, and travel arrangements
• Organize and coordinate internal and external meetings, including logistics and follow-ups
• Handle confidential emails, calls, and communications on behalf of the MD
• Prepare presentations, reports, proposals, and documentation as needed
• Maintain filing systems and update important business records
• Support the MD in task tracking, research, and project coordination
• Act as a liaison between the executive office and clients, staff, and partners
• Assist with personal tasks and errands where necessary
• Ensure timely reminders, follow-ups, and agenda management

WHAT TO HAVE

• A Bachelor’s degree or HND in Business Administration, Office Management, or a related field
• Must have completed NYSC
• 2–3 years of experience in a similar executive or administrative support role
• Excellent verbal and written communication skills
• Strong organizational and multitasking ability
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to manage time effectively and anticipate executive needs