Payroll Specialist at Unilever

JOB PURPOSE

The overall purpose of this role is to manage, supervise and deliver the country payroll within the given timelines and to provide reward operational support to Expertise Teams, HRBP’s, People Partners and DSs. The role will provide support to the Finance teams in the relevant reporting cycles.

Key Responsibilities

Payroll

• Process accurate and timely payroll for country remittance of data to bank through accounts payable Executes payroll accounting and reconciliation
• Deliver payroll services by managing payroll personnel
• Generate monthly reports and SLAs for payroll
• Monitor payroll processes to meet legal compliance and COBP requirements
• Provide payroll KPIs reports and data as required
• Manage processing of statutory deductions and remittance of data to finance for payments to institutions and retirees
• Participates in pension cycle briefs – support preparations for pension annual general meetings and cascades to country
• To input to payroll systems against new reward cycle, new collective Bargaining agreement, Time and Attendance data / payment related calculations for payroll accuracy
• To process statutory deductions report and remit to finance for pay-outs i.e. tax, National Social Security, Pension, Co-operatives, etc
• Prepare monthly payroll Service Level Agreement reporting (CSR)
• Leads payroll projects and process improvement initiatives i.e. liaison with IT & 3P
• Prepares annual reports and manage end year processes e.g. taxation, write-off,
• Ensure implementation of payroll project, process change/improvement, adjustments etc
• Provides ad-hoc data and supplementary reports as required from time to time
• Reward and payroll related communication i.e. schedules, guidelines
• Manages customer expectations and payroll queries – issues, problems escalated by helpdesk officer / WFA assistants.

Reward

• Reward Operations & Administration: Includes, but not limited to, managing the implementation of reward policies, administering all reward related systems and preparation of periodic reward-related reports.
• My Reward: Maintain the country reward data in My Reward (our Total Reward System)
• Benefits Administration: Administer local pension and benefit schemes - interface with employees and other stakeholders (eg, pensions, finance, treasury, legal, company doctor etc), and monitor tax compliance of all employee benefits, including IA (International Assignees’) allowances & benefits.
• Key Employee Moments Support: Serve as point of contact for reward-related queries across the various touch points in an employee’s tenure within the business
• Long Service Awards/Recognition Schemes: Manage the end-to-end administration of both schemes
• Salary Surveys and Market Benchmarking: Support reward Expertise Team on Benchmarking and Survey activities

Experience and Qualifications

• Degree in relevant field
• 3-4 years experience in Payroll and Reward
• Good understanding of Unilever HR principles and framework
• Experience working with Payroll software
• Experience using Workday and Onepay is an added advantage
• Excellent MS Excel Skills (formulas, v-lookups, macros, graphs and manipulate data)
• Strong analytical skills
• Working knowledge of HRMIS and other MS Office applications
• High attention to detail and accuracy
• Results driven
• Excellent planning and organising skills
• Effective communication skills –verbal and written
• Honesty & Integrity
• Problem solving skills
• Team Player
• Ability to work under pressure and to meet deadlines

Skills

• Analytical Thinking: Ability to analyse data and make informed decisions.
• Attention to Detail: Ensuring accuracy in all aspects of reward management.
• Communication: Effective verbal and written communication skills.
• Team Collaboration: Working effectively with colleagues and stakeholders.
• Problem-Solving: Identifying issues and developing practical solutions.
• Integrity: Upholding ethical standards and ensuring fair practices.
• Operational excellence (Deliver with excellence).
• Ability to work independently and prioritize (focus on what counts).