Logistics Officer at Youth Integrated For Positive Development Initiatiative

Report to: Executive Director

Duration: 12 Months

Overview

Manage logistics for emergency response operations.

You have:

1. University degree in public or business administration, logistic management, engineering or a related field.
2. At least seven years' related experience in managing emergency logistics operations.
3. Expert knowledge of English.
4. Professional certification in transport, distribution and supply chain management is desirable.

DESCRIPTION OF DUTIES

During deployment, the duty station may change, and duties may be modified, based upon the technical needs of the Program. The incumbent will carry out all or part of the following duties:

Strategy & management:

1. Participate actively in the overall management of the YIPDI emergency response through providing the Incident Manager with an OSL strategy to ensure the effective integration of logistics operations into YIPDI’s overall strategy. Plan an end to end, timely and efficient provision of quality and adequate equipment and consumables to support emergency response operations.
2. Establish partnerships, operational synergies and coordination of the logistics response, at national level, to ensure effective management of an outbreak and/or emergency incident, ensuring close engagement with the national authorities and partners in the Logistics Cluster (or similar coordination structures).
3. Lead and manage the OSL field team, ensuring compliance of the services provided with the OSL procedures and the YIPDI/OSL quality standards.

Supply chain management:

In compliance with the YIPDI rules and regulations, based on a comprehensive forecast of the supply needs and whenever possible with the support of the UN partners present (WFP and logistics cluster):

1. Plan and oversee the effective transportation, delivery and storage of national and international operational support and program supplies, for YIPDI’s emergency operations in the field.
2. Liaise with responsible officials to ensure timely and efficient customs clearance, reception of international supplies; adapt existing or develop and implement inventory/stock control management mechanisms; develop and apply monitoring tools, and reporting systems.
3. Supervise the maintenance of the required stockpiles of essential emergency equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.
4. When required, support the national authorities in leading and coordinating the national distribution plan of essential items to the health facilities network

Operation's support:

1. In close collaboration with the YIPDI Administrative Officer, coordinate the establishment of the required field offices and telecommunication network capacity in compliance with YIPDI rules and procedures
2. . Ensure adequate staff transportation means and organizational set up. In compliance with YIPDI standards, supervise the fleet management procedures including planning, maintenance, monitoring and reporting.
3. In close cooperation with the Field Security Officer, ensure that appropriated and safe living condition are provided to the YIPDI deployed staff and responders.

Assessment and monitoring

1. Participate proactively in regular field assessments to monitor supply management, stock movements and storage conditions.
2. Conduct field visits to assess locations/buildings to be selected for establishment of YIPDI field offices in compliance with MOSS rules and procedures.

Other

1. Perform any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: University degree in public or business administration, logistic management, engineering or a related field from an accredited/recognized institute. 

Desirable: Professional certification/qualification in areas such as transport, distribution and supply chain management. Degree or training in information management systems and their application to logistic, transport or supply management and monitoring.

Experience

Essential: At least (3) three years' related experience, at national and international levels, in managing emergency logistics operations and supply operations in international organizations/institutions, part of which in the field supporting emergency humanitarian operations. 

Desirable:

1. Prior working experience with YIPDI, UN agencies, recognized humanitarian organizations or with an international non-governmental organization.
2. Experience or knowledge of import/export and customs administration

Skills

1. Excellent analytical skills with the ability to coordinate people, activities and multitask.
2. Excellent skills and knowledge in the area of Logistics Management and operations.
3. Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.
4. Ability to write in a clear and concise manner, and to present factual information to achieve desired results.
5. Knowledge or understanding of YIPDI mandate and goals in the emergency incident management context.

YIPDI Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Building and promoting partnerships across the organization and beyond Ensuring the effective use of resources Creating an empowering and motivating environment

YIPDI is an Equal Opportunity Employer. YIPDI considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

1. YIPDI is an equal opportunity employer. We are committed to diversity without distinction based on age, gender, religion, ethnicity, nationality, or physical ability.
2. We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative.