Logistics and Supply Chain Officer at Institute of Human Virology, Nigeria

Department: Supply Chain Management
Reports to: Head of Procurement / SCM

Job Summary / Overview

• The Supply Chain Management (SCM) department of IHVN is charged with the responsibility of executing procurement of goods and services, coordinates all supply chain-related activities within the institute, and by extension, oversees the operation of Third-Party Logistic Companies (3PL).
• The department procures, warehouses, and delivers health commodities, strengthens national supply chain systems, and provides standard logistics support to ensure an uninterrupted supply of health products.
• IHVN has the sole responsibility of coordinating and providing oversight to these vendors, which requires a full-time staff to perform the role of planning, coordinating, and monitoring logistics operations such as warehousing, inventory management, distribution, and freight management among other tasks.

Job Description

• Assist in the management and monitoring of Third Party Logistic Companies’ performance.
• Interface with clearing agents and freight forwarders to ensure timely clearing of shipments.
• Assist in coordinating the activities of the warehouse inspection committee
• Carry out routine and ad hoc warehouse visits and ensure to monitor and promote proper storage practices and conditions of commodities
• Support accurate inventory management and related record keeping.
• Contribute towards the development of logistics plans and ensure compliance with wider logistics policies and standards.
• Collect and analyze logistics data i.e. inventory, distribution, consumption data and report on selected performance indicators through PSM activities and networking with colleagues to recommend actions to the supervisor to improve the performance of the 3PL operations.
• Assist in reviewing the 3PL monthly stock status reports and advice as appropriate
• Daily logistics progress, monitoring, supervision, and internal cost control
• Application for logistics documents and certificates i.e. IDEC and NAFDAC permits
• Follow up on the distribution of both health and non-health commodities;
•  Prepare updates on shipment deliveries schedule
• Comprehensive management and strategic planning in carrying out all related logistics activities in accordance with Institute’s needs.
• Development of shipment tracker
• Keep track of quality, quantity, stock levels, distribution times, and efficiency
• Checking data accuracy in distribution plans, PODs, and invoices.
• Develop weekly reports and send them to the supervisor.
• Any other tasks as assigned.

Standard Minimum Qualifications

• Education: Minimum of a Bachelor's Degree in Transport Economics, Supply Chain, Logistics Management, Business Management or other related fields with 5 years of related work experience; Advanced Degree / Diploma in Supply Chain Management, professional certifications, and/or training/courses will be an added advantage.