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  • Posted: May 26, 2022
    Deadline: Jun 8, 2022
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    The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as an affiliate of the Institute of Human Virology, University of Maryland School of Medicine, Baltimore in the United States of America. It has grown to become a leading local non-governmental organization addressing the HIV/AIDS crises in Nigeria through the development of infrastructu...
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    Logistics and Supply Chain Officer

    Department: Supply Chain Management
    Reports to: Head of Procurement / SCM

    Job Summary / Overview

    • The Supply Chain Management (SCM) department of IHVN is charged with the responsibility of executing procurement of goods and services, coordinates all supply chain-related activities within the institute, and by extension, oversees the operation of Third-Party Logistic Companies (3PL).
    • The department procures, warehouses, and delivers health commodities, strengthens national supply chain systems, and provides standard logistics support to ensure an uninterrupted supply of health products.
    • IHVN has the sole responsibility of coordinating and providing oversight to these vendors, which requires a full-time staff to perform the role of planning, coordinating, and monitoring logistics operations such as warehousing, inventory management, distribution, and freight management among other tasks.

    Job Description

    • Assist in the management and monitoring of Third Party Logistic Companies’ performance.
    • Interface with clearing agents and freight forwarders to ensure timely clearing of shipments.
    • Assist in coordinating the activities of the warehouse inspection committee
    • Carry out routine and ad hoc warehouse visits and ensure to monitor and promote proper storage practices and conditions of commodities
    • Support accurate inventory management and related record keeping.
    • Contribute towards the development of logistics plans and ensure compliance with wider logistics policies and standards.
    • Collect and analyze logistics data i.e. inventory, distribution, consumption data and report on selected performance indicators through PSM activities and networking with colleagues to recommend actions to the supervisor to improve the performance of the 3PL operations.
    • Assist in reviewing the 3PL monthly stock status reports and advice as appropriate
    • Daily logistics progress, monitoring, supervision, and internal cost control
    • Application for logistics documents and certificates i.e. IDEC and NAFDAC permits
    • Follow up on the distribution of both health and non-health commodities;
    •  Prepare updates on shipment deliveries schedule
    • Comprehensive management and strategic planning in carrying out all related logistics activities in accordance with Institute’s needs.
    • Development of shipment tracker
    • Keep track of quality, quantity, stock levels, distribution times, and efficiency
    • Checking data accuracy in distribution plans, PODs, and invoices.
    • Develop weekly reports and send them to the supervisor.
    • Any other tasks as assigned.

    Standard Minimum Qualifications

    • Education: Minimum of a Bachelor's Degree in Transport Economics, Supply Chain, Logistics Management, Business Management or other related fields with 5 years of related work experience; Advanced Degree / Diploma in Supply Chain Management, professional certifications, and/or training/courses will be an added advantage.

    go to method of application ยป

    Program Manager / Coordinator

    Background

    • The Institute of Human Virology Nigeria is one of seven African research hubs for the new National Institutes of Health (NIH) five-year program, Harnessing Data Science for Health Discovery and Innovation in Africa (DS-I Africa).
    • In addition to the seven research hubs, the NIH DS-I Africa initiative also awarded five research training grants, four ethics program awards, and an open data science platform and coordinating center awards.
    • The investigators of all 17 awards will all work together within the DS-I Africa consortium to promote the use of data science for innovation and discovery in Africa.
    • Building on existing data, researchers of the IHVN research hub for INFORM Africa will establish data streams from public and private sectors to understand the multilayer interactions that may explain the dynamics and impact of the COVID- 19 pandemic, through three proposed research projects and two cores:  the Data Management and Analysis Core to support management and analysis of both pre-existing data and new data produced through the Hub, and an Administrative Core. 
    • By utilizing large datasets on HIV and SARS-CoV-2 from Nigeria and South Africa, two of Africa’s largest and most affected countries, INFORM Africa will be able to provide novel insights on the epidemiology of both viruses as well as their impact on each other, to create a core capability for governments across Africa to better respond to both these concurrent epidemics as well as future epidemics.

    Job Purpose

    • The Program Manager/Coordinator will work under the direction of the overall INFORM Africa Principal Investigator (PI) and in close collaboration with the INFORM Africa multiPIs (MPI) and key personnel to provide high level scientific coordination and administrative management to meet the INFORM Africa objectives.

    Duties and Responsibilities
    The duties of the program manager/coordinator working under the direction of the INFORM Africa PI include, but are not limited to the following:

    Scientific Administration:

    • Prepare materials for, and liaise with INFORM Africa multi-PIs and key personnel for Institutional Review Boards ethical approvals.
    • Work closely with INFORM Africa multi-PIs and key personnel to ensure that adequate progress is made on milestones for each of the projects and cores.
    • Work closely with INFORM Africa multi-PIs and key personnel to ensure that scientific reports from the projects and the cores are prepared, collated, reviewed and submitted on time to NIH following sign off by the PI.
    • Prepare research materials and coordinate activities of INFORM Africa sub committees and subsequent research proposals.
    • Attend working groups meetings, conferences, and meetings of INFORM Africa research hub or the DS-I Africa consortium as assigned by the PI.

    General Administration:

    • Coordinate and conduct the dissemination and local implementation of research terms of reference and procedures to INFORM Africa research hub.
    • Schedule regular videoconference/Zoom calls or meetings for the INFORM Africa steering committee, subcommittees, the scientific advisory board, the community advisory board, the investigative team and develop minutes, action items with timelines.
    • Follow up on action items identified to ensure timeliness of activities.
    • Develop and maintain a filing system for INFORM Africa documents & maintain contact lists.
    • Act as the point of contact for internal and external partners.
    • Maintain and monitor project plans and project schedules.

    Travel Logistics:

    • Coordinate itineraries, flight and ground transport, and other travel support services.
    • Work with IHVN and partner travel logistics to ensure that travel requests, accommodations, and remunerations are submitted on time and within budget.

    Budget Management and Reports:

    • Work with IHVN grants and contracts and finance department to ensure research grant expenditures are per sponsor and organization regulations, policies, and procedures.
    • Work with grants and contracts and finance department to prepare financial reports, maintain correspondence with INFORM Africa stakeholders via emails, memos & letters.
    • Prepare meeting retirements as needed.

    Communications:

    • Communicate activity schedules and information to the INFORM Africa team and other collaborators where relevant.
    • Work with the communication team to post activities of INFORM Africa, and promote the visibility of events.

    Educational Qualifications
    A research-oriented individual with an interest in science and good at health project management and research administration with:

    • A PhD, MD/MPH or MPH with significant experience in research program management, especially multi-site research consortia.

    Experience and Skills:

    • Strong research training and applied research experience.
    • Literature search and systematic review skills.
    • Organizational skills, ability to absorb new tasks as they arise and are assigned.
    • An analytical mindset with problem-solving skills
    • Mature interpersonal and communication skills.
    • Nigeria and/or other African country-related work experience.

    The candidate should have:

    • Good understanding of GIS analysis will be an advantage.
    • Experience coordinating NIH funded research projects
    • Experience in coordinating multi-country research projects.

    Reporting:

    • The Program Manager/coordinator reports directly to the INFORM Africa Principal Investigator.

    Method of Application

    Interested and qualified candidates should send a detailed Resume and a one-page Cover Letter as one MS Word document explaining suitability for the position to "Deputy Director, Human Resources" via: careers@ihvnigeria.org using the Job Title and full name of the applicant as the subject of the mail.

    Note

    • Candidates are advised to provide three professional referees with email addresses and phone numbers.
    • Only shortlisted candidates will be contacted and advanced to the next stage of the selection process.

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