Learning and Development Officer at Medecins Sans Frontieres

Main Purpose

• Supporting in organizing and implementing the learning and development activities in the project and effectively applying related tools within the mission according to MSF's standards and procedures in order to improve people’s capabilities in effectively achieving the mission's goals.

Main Duties and Responsibilities
General responsibilities:

• Supporting in the deployment and adoption of all Learning and Development initiatives
• Supporting the implementation of all Learning and Development activities in the project
• Providing support to the L&D Manager during field visits to the project
• Explaining existing policies linked to L&D to employees in the project, escalating queries to the Project HR Manager and the Learning and Development Manager

Internal Learning activities:

• Responsible for performing the initial editing, proofreading and formatting changes to any training material developed by departments.
• Ensuring the organisation (i.e. training location, equipment, lunch) of training/workshops in the project as directed by the HR Manager
• Gather information on the learning activities (evaluations, feedback from participants) and report problems, success and constraints to the L&D Manager also including recommendations for change (if any).
• Responsible for ensuring the implementation of improvements for learning and development activities as instructed by the L&D Manager
• Collating a catalogue of internal trainings conducted in the project and forwarding to the Learning and Development L&D Manager to update the centralised catalogue
• Follows up on the validation of training courses by relevant Coordinator before the training takes place in the project

External Learning Activities:

• Maintaining records of training applications local and international, working closely with the Liaison Officer in Coordination to follow up on the progress of visa applications
• Organize and coordinate the logistics and administrative activities needed for learning activities such as booking training/meeting venues if required, ensuring all required equipment is available, transport arrangements, distribution materials.

Induction Process/ L&D Briefing:

• Ensures that the induction process is prepared and implemented for all newly recruited/new arrival staff (LHS & IMS) in the project.
• Assisting line managers/Supervisors draft before the first day of a new starter the probabtion objectives and induction plan has been completed.
• Using the relevant induction tools within the Learning in the Field toolkit (briefing schedule, induction program)
• Can provide a follow-up refresher L&D briefing to International staff once they have been in the project for 3 months

Welcome to MSF:

• Working with the project HR teams and L&D Manager, identifying potential WtMSF facilitators for the mission and organising the ToT sessions for them.
• Ownership of the WtMSF implementation plan for the project, ensuring new starters attend within the first 3 months.

Administration / L&D Records:

• Check all acknowledged training, mobility are included in the HR database (Homere), working with the HR Assistants to record details of training, detachments, development plans, interims in Homere and the personnel file.
• Completing the project training spread sheet and assisting line managers with the application of learning for any development activities.
• Responsible for checking current stock of training materials (stationery etc.) and ensure other equipment is functioning, requesting from Project HR Manager additional stock required.
• Contributes accurate information to the monthly HR and L&D reports.

Requirement

• Candidates should possess relevant qualifications in a related field.