Invoicing and Account Receivable Officer at Gosslink Engineering Limited

Job Summary

• The Invoicing and Accounts Receivable Officer is responsible for managing the end-to-end billing and collections process.
• This includes generating accurate invoices, monitoring receivables, processing payments, and ensuring timely collection of outstanding debts.
• The role is key to maintaining healthy cash flow, minimizing credit risk, and ensuring accurate financial records.

Key Responsibilities

• Invoicing: Prepare and issue accurate customer invoices and credit notes promptly
• Ensure all billing aligns with contractual terms, pricing agreements, and company policies.
• Maintain proper documentation and audit trails for all billing transactions.
• Receipting & Posting: Record customer payments in the accounting system and reconcile with bank statements
• Debt Monitoring: Track outstanding invoices, age receivables, and follow up on overdue accounts via calls, emails, and statements
• Reconciliation: Perform monthly customer ledger reconciliations and resolve discrepancies with customers
• Reporting: Prepare AR aging reports, collection reports, and cash flow forecasts for management
• Customer Relations: Respond to customer billing inquiries and resolve disputes professionally
• Credit Control: Assist with customer credit checks, set credit limits, and flag risky accounts to management
• Month-End: Support month-end close by ensuring all receipts are posted and ledgers are clean
• Records: Maintain organized filing of invoices, receipts, and correspondence for audit purposes
• Ensure compliance with company policies, accounting standards, and internal controls.

Requirements & Qualifications

• BSc / HND in Accounting, Finance or related field.
• 3–5 years’ experience in invoicing, accounts receivable, or finance roles.
• Proficiency in accounting software like ZOHO.
• Strong Microsoft Excel skills (e.g., formulas, pivot tables, data analysis).