Human Resource Analyst at Sydani Initiative for International Development

Role Summary

• The Human Resource Analyst will be responsible for staff management and compliance with organisational policies and culture.
• With direct report tothe lead operations, the HR analyst will work closely with the management team to understand the vision and strategic objectives of the organizationand with the staff to actualize the vision and execute the objectives.
• As part of the Sydani team, the Human resource analyst will be required to participate in organizational problem solving and capacity building sessions for continuous learning and performance improvement.

Responsibilities
The responsibilities described are not exhaustive. Additional tasks may be assigned as necessitated by business demands.

Human Resource functions
Recruitment:

• Work with project teams to identify vacancies, develop job descriptions for those vacancies and identify right candidates to fill the roles
• Facilitate the screening and selection of candidates for vacantroles
• Review and update application database regularly
• Contact references and perform backgroundchecks
• Prepare anddisseminateemployment letters.

Onboarding:

• Obtainand file all necessary documentation from new employees
• Make work tools available for new staff
• Facilitate onboarding and introduction of new staff to the team to the office facilities

Training and Talent Development:

• Identify staff training needs and prepare training calendar
• Design / plan staff training (internal and external) programs / activities
• Conduct M&E of training on staff performance and productivity.

Performance appraisals and management:

• Schedule & facilitate routine staff performance evaluations
• Process and disseminate promotion letters
• Enforce staff reward and sanction system

Compliance management:

• Support the formulation, updating and enforcement of organization policies.
• Enforce disciplinary actions whennecessary
• Conduct investigation of staff complaints or whistleblowing

Exit Management:

• Facilitate staff exit and proper handover of work tools or organizational property
• Update staff database

Payroll management:

• Update payroll with new staff details
• Prepare monthly payroll and facilitate salary disbursement

Staff welfare:

• Manage staff conflict resolution
• Communicate staff grievances to management.
• Manage leave applications and compute staff compensation
• Manage routine team bonding and organizational end of year retreat
• Conduct staff satisfaction survey and ensure implementation of survey outcomes

Workplace safety:

• Ensure staff adherence to safety precautions within the office environment
• Oversee the maintenance of facility cleanliness and safety
• Manage office first aid box

Administrative responsibilities

• Communicate organizational updates to staff as required.
• Manage staff and project records
• Coordinate the administrative functions of the organization and report progress / challenges formanagementdecision-making.
• Ensure facility maintenance and manage office supplies
• Manage the organizational calendar of events
• Respond to external enquiries (mail/calls) and schedule appointments.

Required Competencies
Eligible candidates should:

• Have 2 - 3 years’experience as a human resource personnel with an upper second class honours Bachelor's degree in Human Resource Management, Business Administration, Social Sciences or a related field (A Master’s degree in the above or related fields would be an advantage).
• Have intermediate proficiency in Microsoft Word, Excel, PowerPoint
• Demonstrate expertise in the use of at least one Human resource information management, performance management or employee engagement software.
• Possess strongs take holder management and team buildingskills
• Have strong proficiency in verbal and written communication.
• Possess good analytical, strategic thinking and thought leadership skills.
• Be a result-oriented individual, able to track self, team, andclients with clear KPIs
• Be a fast learner, open to taking feedback from peers, subordinates and supervisors
• Beable to prioritize tasks and workin a fast-paced work environment.
• Experience working in management consulting would be an advantage.