Head Administration at Pishon and Brooks Advisory Services

JOB OBJECTIVE(S)

• The Administration Manager is responsible for managing the daily administrative functions of the company and to carry out general services functions in a timely and accurate manner.

DUTIES & RESPONSIBILITIES

• Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity.
• Oversee and manage the daily operations of the administrative team, including supervising administrative staff, delegating tasks, and providing guidance and support.
• Facility management, lease management, and sourcing of new facilities.
• Protocol and Logistics Management
• Oversee office supply inventory and procurement, ensuring adequate stock levels while minimizing waste.
• Manage procurement functions company-wide.
• Manage office facilities and equipment, ensuring proper functioning and addressing any issues promptly.
• Coordinate office maintenance and repairs, including liaising with vendors and service providers.
• Coordinate travel arrangements.
• Serve as a point of contact for internal and external stakeholders, addressing inquiries and resolving issues in a timely manner.

STAFF ATTRACTION, MOTIVATION AND RETENTION:

• Fill vacant roles within the department in a timely manner and provide opportunities for growth and development.
• Provide training, mentorship, and upskilling programs.
• Recognize and reward individual and team achievements and contribution.
• Encourage open communication and feedback.
• Give employees autonomy and ownership of their work to motivate them.
• Foster a positive work culture that encourages collaboration, innovation, and creativity.
• Regularly engage direct reports to understand their needs and concerns.
• Foster a diverse and inclusive work environment that values different perspectives and
  backgrounds.

JOB REQUIREMENTS

• Education: BSc/HND in a Social Sciences
• Experience: 10 years and above

KEY COMPETENCY REQUIREMENTS

• Good knowledge of excel.
• Timeliness and Accuracy
• High drive, initiative, and motivation
• Attention to detail.
• Strong interpersonal skill
• Excellent communication and listening skills.