Finance & Administrative Assistant at Health Systems Consult Limited (HSCL)

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Job Description
The Finance & Administrative Assistant will handle the following tasks:

• Manage petty cash,  track IOUs, and enter vouchers in PC Register (Disbursement, daily balancing, replenishment, processing of expense claims.
• Reconcile petty cash and report balance cash on hand on a daily basis for sign-off
• Carryout bank runs including cash withdrawal and other banking activities
• Maintain expense tracking for the project
• Prepare payment voucher/memos/cheques/transfer letters for all banking transactions in a timely and accurate manner
• Remittance of various statutory deductions (pensions and tax) to the bank
• Monthly VAT filing
• Keep track of vehicles repairs and report same to your supervisor
• Compile monthly fuel usage report
• Maintain inventory of stationeries, toiletries and cleaning supplies to avoid stock out
• Request for and keep track of the production of staff ID cards and business cards.
• Keep an updated list of vendors and their account details
• Asset management: work with finance officer to ensure that EVERY new office equipment, appliance or piece of furniture procured is tagged and asset register updated accordingly.
• Liaise with service providers for quick response to issues
• All other tasks that may be assigned by supervisor.

Requirements

• A Bachelor’s Degree in Finance, Business Administration, or a similar field.
• A minimum of 1 year experience working as a finance admin assistant.
• Working knowledge of accounting software.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiently.
• Excellent analytical skills and financial prowess.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.