Job Opportunities at Health Systems Consult Limited (HSCL)

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity. The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities 

• Oversee PMTCT state programming and ensure that project objectives and targets are met. 
• Assist with the design, implementation, and evaluation of PMTCT programs and projects. 
• Provide leadership and consultation on all aspects of PMTCT program implementation and scale-up, including the development of policies and training materials. 
• Independently research programmatic implementation of PMTCT activities including analysing and summarizing the results and preparing and submitting progress reports. 
• Assists in identifying, documenting, disseminating, and scaling up best practices in PMTCT. 
• Responsible for the GBV activities in the state. 

Qualification and Skills

• Master’s Degree in Public Health or it’s equivalent, MBChB, MBBS, MD or their equivalent. 
• At least 5 years of professional experience working in HIV/AIDS prevention, care & treatment. 
• Ability to organize, analyse, interpret, and utilize epidemiological studies, program performance information, and other available quantitative and qualitative PMTCT data. 
• Experience in planning, managing, monitoring, and advising PMTCT programs or general health programs with PMTCT being a significant component. 
• Demonstrated experience in capacity building and a strong research background within PMTCT and GBV programming areas. 
• Ability to provide teaching and guidance to health workers in PMTCT and management of cohorts of children who are exposed to HIV. 
• Ability to utilize basic computer programs effectively, including Word, Excel, PowerPoint, and Outlook. 
• Strong interpersonal skills. 
• Able to lead a team. 
• Experience in stakeholder engagement. 
• Effective communication skills, excellent writing skills, and demonstrate ability to produce high-quality reports and deliverables promptly.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Roles and Responsibilities

• Provide leadership within the project scope in Community ART program development, implementation, and monitoring.
• Provide technical advice to project team and State Ministry of Health in HIV/AIDS with particular emphasis on Community ART by participating in strategic decision making, budget allocations, and project design and management.
• Provides strategic direction and technical input on treatment strategies, work plans, monitoring and evaluations.
• Support in determining training needs for the Community Treatment program while simultaneously identifying training and learning opportunities.
• Support in developing care & treatment plan to be incorporated in the operational plan.
• Support the implementation of targeted & routine viral load testing.

Qualifications and Skills

• Minimum of a Master's Degree in Public Health or field related to HIV/AIDS care and treatment, MBChB, MBBS, MD or their equivalent is required.
• At least five years of progressively responsible, professional experience in Public Health is required.
• Experience in HIV program technical coordination
• Experience in teaching, mentoring, organizing, and conducting training.
• Ability to utilize basic computer programs effectively, including Word, Excel, PowerPoint, and Outlook.
• Experience in stakeholder engagement.
• Strong interpersonal skills.
• Able to lead a team.
• Effective communication skills, excellent writing skills, and demonstrate ability to produce high-quality reports and deliverables promptly.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved. Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control. 

Roles and Responsibilities

• The HIV Testing Services Advisor will be responsible for developing and monitoring the implementation of HIV testing strategies.
• Provide technical support and ensure the provision of quality HIV Testing Services (HTS) in the state facilities.
• Work jointly with HTS supervisors to ensure the provision of quality HIV testing services.
• Strengthen index client testing within supported facilities through VAPN, FRS and know your family/partner status initiatives.
• Develop strategies for strengthening bi-directional referrals and linkages to healthcare facilities in target states to ensure the continuum of care for project beneficiaries.
• Conduct training needs assessment and facilitation of the various HTS training.
• Develop and monitor the implementation of the capacity building plan.
• Conduct monthly HTS data analysis and compile timely reports to ensure real-time data use for decision making at facility level and progress towards project targets.

Qualification and Skills

• B.Sc in any of Nursing, Public Health, Physiology, B.Pharm or any related discipline.
• MPH or master’s degree in a health-related field is an added advantage.
• At least 5 years of experience working in a PEPFAR supported program
• Ability to utilize basic computer programs effectively, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal skills.
• Effective communication skills, excellent writing skills, and demonstrate ability to produce high-quality reports and deliverables promptly.
• Ability to conceptualize and understand program needs.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR / USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara.
• However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Job Description

• The IT Manager will provide leadership support and maintenance to HSCL Nigeria computer and network infrastructure to ensure stable operations.
• S/He will be responsible for all IT related equipment and software that is part of the HSCL-Nigeria inventory.
• S/He will take appropriate steps in solving problems, or where necessary, in identifying suitable vendors capable of solving them.
• The IT Manager will support the design and implementation of new IT solutions to improve business efficiency and productivity.

Roles and Responsibilities

• Managing information technology and computer systems
• Controlling and evaluating IT and electronic data operations
• Managing IT staff
• Manage information technology and computer systems
• Plan, organize, control, and evaluate IT and electronic data operations
• Manage IT staff by recruiting, training, and coaching employees, communicating job expectations, and appraising their performance
• Design, develop, implement, and coordinate systems, policies, and procedures
• Ensure security of data, network access and backup systems
• Act in alignment with user needs and system functionality to contribute to organizational policy
• Identify problematic areas and implement strategic solutions in time
• Audit systems and assess their outcomes
• Reserve assets, information security and control structures
• Handle annual budget and ensure cost effectiveness
• Performs daily and periodic backup on the server
• Perform software analysis, code analysis, requirements analysis, software review, identification of code metrics, system risk analysis and software reliability analysis.
• Perform other duties as assigned.

Qualification and Skills 

• B.Sc in Computer Science, MIS or similar field
• Proven working experience as an IT Manager or relevant experience
• Excellent knowledge of technical management, information analysis and of computer hardware/software systems
• Expertise in data centre management and data governance
• Hands-on experience with computer networks, network administration and network installation
• Ability to manage personnel.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control. 

Roles and Responsibilities
The position’s main tasks will include:

Sub-recipients Financial Assessment

• Lead the assessments of all sub-recipients using HSCL Finance’s guidance for stratification of the sub-recipients for the ACE grant.
• Assist the sub-recipients in preparing a Corrective Action Plan within a specified period during the assessment or monitoring visit that addresses each of the identified weaknesses in any of the assessed areas that need improvement.
• Assist Program Managers in making sure that the sub-recipients address all issues listed in the Corrective Action Plan within 120 calendar days of the assessment or monitoring visit.

Sub-recipients Financial Monitoring:

• Serve as the principal point of contact on Grant Management and compliance issues with Program Managers, HSCL/Nigeria Finance, and Compliance staff.
• Lead the training and implementation of the HSCL sub-recipient monitoring policy for the ACE project within HSCL Nigeria.
• Coordinate the development and implementation of Grant Management capacity building activities such as trainings at the sites in close collaboration with HSCL Nigeria finance and compliance staff.
• Ensure ACE project within the Country Program has in place and adheres to a schedule of planned monitoring visits of sub-recipients during each year. The basis for the selection, timing and frequency of its monitoring visits should be properly documented.
• Ensure financial and programming staffs participate in the financial monitoring, including site visits, of sub-recipient activities. The trip reports must indicate the monitoring steps performed, the processes reviewed, and the result of the testing and reviews.
• Ensure all monitors prepare and submit a written trip report for each visit to a sub-recipient.
• Review and analyse monitoring reports on a timely manner and sign off for further follow-up
• Work with sub-recipients to correct weaknesses detected by internal and external auditors, ACE project management or HSCL Nigeria finance and compliance staff.
• Ensure sub-recipients’ internal control systems are reviewed at least annually by auditors or HSCL/ACE project monitors effectively to ensure that their financial duties are adequately segregated.
• Ensure ACE project and HSCL Nigeria obtains assurances that each local and foreign sub-recipient to which it provides funding that expends $500,000 or more of USAID funds in the sub recipient’s fiscal year, complies with the requirement to undergo an independent annual audit each year it equals or exceeds that threshold.
• Ensure ACE project Sub-recipients evaluate and effectively monitor their lower tier sub-recipients.

Sub-recipient Financial Support:

• Ensure that the HSCL Nigeria finance and compliance staff provide direct technical support in all aspects of finance for sub-recipient under ACE project 
• Orient accounting and project management staff in relevant and appropriate donors’ financial management policies, procedures, and standards.
• Ensure integrity of donor grants financial reporting and the effective control of financial assets. Regularly monitor and assess sub-recipient ability to accurately record and post all financial transactions and provide feedback to CoP, DCoP and HSCL Finance Manager.
• Advice and ensures on GAAP and basic accounting records to be maintained at Sub-recipient.

Grants Management and Budgeting:

• In coordination with ACE CoP and DCoP prepares all required sub-recipient agreements and monitors grant amendments, update grant files, submit copy of amendment documents to HSCL Nigeria and monitor grant expiry period.
• Ensure that donor required reports are prepared accurately and disseminated within the due dates.
• Coordinate with finance to ensure that donor reports that are generated by HSCL office are sent out to the relevant donor.
• Coordinate grant closure activities with the CoP, DCoP and respective HSCL Nigeria staff and ensure that expired sub-grants are fully closed out within 90 days limit
• Review cash disbursement advance journals, ensuring accurate postings.
• Review and approve liquidation journals ensuring accurate postings and that proper sub-recipient accounts are charged.
• Review posted journals for errors and recommend correction when necessary
• Takes a lead on developing ACE cash projections and communicates to HSCL Nigeria and HQ finance units
• Participate in the preparation of the budget commensurate with the program implementation plan and provides technical advice to the CoP and DCoP on budget submissions from all ACE sub-recipients
• Review consortium members and or sub-recipient budgets and provide comments/recommend approval by CoP.
• Develop effective budget monitoring tools and implement them for all ACE project sub-recipients. 
• Actively engage in budget discussions and generate feedback for ACE senior management team on adverse budget variances in monthly BCR meetings and results from sub-recipient monitoring
• Actively attend ACE Management Team Meetings on weekly basis and contribute to the overall teamwork spirit of ACE project and HSCL Nigeria.
• Address the needs and the implementation of trainings on budgeting and compliance with all relevant ACE project sub-recipients. 
• Contribute to new project sub-recipient proposal budgets review and revisions when required. 

Staff Management:

• Lead, direct, mentor and coach HSCL Finance and compliance officers.
• Take lead in setting annual ACE project finance and compliance targets and ensure that specific tasks are built in every compliance staff Performance plan.
• Motivate, develop, coach, and appraise subordinate staff in accordance with HSCL Performance Management System (PMS).
• Ensure that supervisees’ job descriptions are reviewed and updated at least on annual basis to ensure adequate workload distribution and support to staff

Qualification and Skills 

• Associate Member of ICAN Nigeria.
• Master’s Degree in Administration or Finance, Organizational Development, Management or other relevant field.
• Must be a matured, motivated, problem-solving individual with high levels of initiative.
• Minimum of five (5) years relevant experience, preferably with an International Organization.
• Thorough knowledge of best practices in capacity strengthening with prior experience of integrating this with programming; Experience in curriculum design and development.
• Demonstrated ability to transfer knowledge to diverse audiences through participatory adult learning, mentoring, distance education, and other formal and non-formal methods, Experience in the design of and delivery of training workshops.
• Must demonstrate a good understanding of contemporary management best practices
• Strong leadership and interpersonal skills.
• Strong organizational skills and attention to detail.
• Demonstrate excellent written and oral communication skills.
• Familiarity with HIV/AIDS and working in PEPFAR projects is added advantage.
• Demonstrate high level of initiative, diplomacy, and tact
• Excellent knowledge of computer software – MS Office (PowerPoint and Excel especially).
• Must be flexible and be able to work independently and as part of a team.
• Ability to travel as needed.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities
Security Management:

• Develop and update the security guidelines, SOP’s and Contingency Plans for the program
• Supervise and train national counterpart and security officers in the state program.
• Coordinate and monitor security activities to ensure that safety and security policies and procedures are implemented.
• Ensure that all field staff are fully cognizant of prevailing security threats and fully advised on means to reduce staff vulnerability to those threats.
• Design and drill warden systems, emergency radio networks, and provisioning of emergency supplies for field personnel.
• Ensure internal incident tracking system is utilized properly and perform incident mapping and analysis.
• Collects security related information from local and regional resources.
• Monitors the security preparedness of country staff and works with COP to enforce staff compliance with internal security policies and SOPs.
• When directed by the COP, carry out investigations and capture lessons learned to be incorporated into future staff trainings.
• Act as a key member of the Field Incident Team when required during a crisis so that safety policies and procedures are implemented.
• Ensures logistics follows a servicing and maintenance schedule for vehicles
• Audits communications equipment and facilitates communications-related assistance when necessary.
• Recommends changes in country security plans to COP as needed.
• Ensure induction security briefings are conducted to all arriving staff, visitors or volunteers.

Compliance:

• Ensure weekly security reports are completed and sent to headquarters, providing timely updates of all situational and security developments including investigation of security incidents.
• Conducts and submits Security Risk Assessments of programs, as required.
• Conducts and submits full Site Security Surveys of every site visited.
• Conducts and submits Trip Reports of all field deployments.
• The above should be completed using the Security Department approved templates and be submitted to the COP.
• Keep excellent records and logs to ensure continuity of this position.
• Make frequent site visits to facilities to carry out security assessments and ensure appropriate care and training are being conducted Maintain open lines of communications with all field staff.

Training/ Capacity Building:

• Determine training needs for the security staff.
• Train senior national staff to increase their responsibilities to build capacity and ensure sustainability.
• Works with the COP to conduct any staff security training that is warranted.
• Working Relationships
• Maintain excellent working relationships as a member of the country team senior management.
• Build strong professional relationships with UN agencies, local authorities, and other NGO’s.

Representation:

• Attends security coordination meetings and updates COP on current security issues
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and standpoint about internal and external actors.
• Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive

Qualifications and Skills

• At least five years of field security experience in hostile environments or equivalent combination of education and experience
• Ability to relate to and motivate national staff effectively
• Creativity and the ability to work with limited resources
• Extremely flexible with the ability to cope with stressful situations and frustrations
• Excellent decision-making skills
• Advance First Aid training
• Ability to exercise sound judgment and make decisions independently
• Ability to relate to and motivate local staff effectively
• Creativity and the ability to work with limited resources

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity. The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities
Specifically, the Procurement Manager will:

• Prepare and implement plans, policies, and systems for the purchase of equipment, services, and supplies.
• Review, compare, analyse, and approve products and services to be purchased and ensure delivery of exact specifications.
• Handle customs clearance procedures where applicable.
• Ensure compliance with the organisations and other donors’ procurement policies and procedures.
• Evaluate technical proposals and make appropriate recommendations.
• Manage inventories and maintain accurate purchase and pricing records.
• Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and for projects.
• Tag and track assets for various projects.
• Handle moving and storage needs for all departments.
• Manage IT platforms for procurement activities.
• Maintain and update supplier information such as qualifications, delivery times, etc.
• Supervise the process of filling in logbooks by drivers and track fuel usage.
• Coordinate and maintain records for staff office space and equipment maintenance.
• Maintain good supplier relations and negotiate contracts.
• Research and evaluate prospective suppliers.
• Prepare budgets, cost analyses, and reports.
• Oversee and supervise employees and all activities of the purchasing department.
• Perform additional assignments per management’s directives.

Qualifications and Skills

• A Bachelor's Degree in Supply Chain Management, Logistics, Business Administration or in a relevant field with 3 - 5 years of relevant procurement experience OR M.Sc. in relevant field with 1 - 3 years relevant procurement experience.
• Familiarity with donor-funded procurement rules and regulations is a plus.
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Basic technical understanding of office and other mechanical and electrical equipment.
• Record keeping, report preparation, filing methods and records management techniques.
• Good analytical, numerical, and problem-solving skills.
• High proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Ability to work independently and manage a high volume of work.
• Perform detail-oriented work with a high level of accuracy.
• Possess good interpersonal skills and be able to apply tact and follow-up on requests in a timely and efficient manner.
• Ability to use procurement software.
• Integrity.
• Excellent time management skills.
• Excellent organization and interpersonal skills.
• Outstanding work ethic.
• Consistently approach work with energy and a positive, constructive attitude.
• Demonstrate strong oral and written communication skills.
• Demonstrate openness to change and an ability to manage complexities in a fast-paced environment

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity. The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities

• Oversee budget preparation and budgetary control for the effective implementation of the project’s financial plan.
• Prepare financial and other reports to aid the preparation of the country’s overall financial report for dissemination and decision-making.
• Work with the project manager to support the monitoring and reporting of progress made against project’s key performance indicators.
• Liaise with key stakeholders and provide regular updates on the progress of the project.
• Prepare accurate and timely payment of staff salaries
• Prepare for the director review donor report for submission
• Contribute to project procurement processes by offering financial advice where needed and ensure value for money.
• Oversee the accurate and timely payment of statutory deductions.
• Carry out any other tasks assigned in pursuance of the project’s objectives.

Qualifications and Skills

• A Chartered Accountant with a minimum of 5 years of experience.
• At least 3 years’ experience in an international donor-funded project in Nigeria or Africa.
• Expert knowledge of financial management, accounting, auditing, and financial reporting.
• Problem solving and organisation skills.
• Capacity building skills.
• Outstanding oral and written communication skills.
• Excellent time management skills and outstanding work ethic.
• Excellent interpersonal skills.
• Consistently approach work with integrity, energy, and optimism.
• Openness to continuous learning, change, and an ability to manage complexities in a fast-paced environment.
• Demonstratable innovative/creative ability.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity. The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances, or other issues
• Support current and future business needs through the development, engagement, motivation, and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Assess training needs to apply and monitor training programs
• Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental managers to understand skills and competencies required for openings.
• Analyses trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.

Qualifications and Skills

• Bachelor’s Degree in Human Resources, Business Administration, or related field required.
• A minimum of three (3) years of Human Resource Management experience preferred.
• Effective verbal and written communication skills
• Demonstrated proficiency in the Microsoft Office suite
• Knowledge of a broad range of human resource strategies and practices, including compensation, performance management, safety, hiring and employee relations; able to apply these strategies and practices in compliance with employment regulations
• Ability to create a culture of diversity, inclusivity, collaboration, and teamwork
• Experience with analysing data to guide strategic employment planning

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Job Description
The Finance & Administrative Assistant will handle the following tasks:

• Manage petty cash,  track IOUs, and enter vouchers in PC Register (Disbursement, daily balancing, replenishment, processing of expense claims.
• Reconcile petty cash and report balance cash on hand on a daily basis for sign-off
• Carryout bank runs including cash withdrawal and other banking activities
• Maintain expense tracking for the project
• Prepare payment voucher/memos/cheques/transfer letters for all banking transactions in a timely and accurate manner
• Remittance of various statutory deductions (pensions and tax) to the bank
• Monthly VAT filing
• Keep track of vehicles repairs and report same to your supervisor
• Compile monthly fuel usage report
• Maintain inventory of stationeries, toiletries and cleaning supplies to avoid stock out
• Request for and keep track of the production of staff ID cards and business cards.
• Keep an updated list of vendors and their account details
• Asset management: work with finance officer to ensure that EVERY new office equipment, appliance or piece of furniture procured is tagged and asset register updated accordingly.
• Liaise with service providers for quick response to issues
• All other tasks that may be assigned by supervisor.

Requirements

• A Bachelor’s Degree in Finance, Business Administration, or a similar field.
• A minimum of 1 year experience working as a finance admin assistant.
• Working knowledge of accounting software.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiently.
• Excellent analytical skills and financial prowess.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• High levels of integrity and ability to handle confidential information.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities

• Transport clients and/or packages to and from destinations.
• Arrive at destinations on schedule.
• Fulfil administrative needs, like office pickups.
• Research and plan for traffic, construction, and weather delays.
• Use navigation applications to determine the best route.
• Always interact with clients professionally.
• Ensure that the vehicle is always fuelled and ready for use.
• Arrange for vehicle repairs as needed.
• Keep mileage records and repair records up to date.
• Perform any other duties as assigned.

Qualifications and Skills

• A minimum of SSCE certificate is required.
• A valid driver’s license and at least one (1) year of driving experience to perform the job safely.
• Excellent navigation skills and proficiency in using navigation applications to find delivery locations.
• Time management and organizational skills to keep track of deliveries and stay on schedule.
• Effective communication and interpersonal skills to interact with client.
• Physical stamina and good upper body strength to lift heavy luggage, packages, and objects, as well as be able to load and unload them from their vehicle.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR / USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara.
• However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Roles and Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly, or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system.

Qualification and Skills

• B.Sc. in a Business related field
• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• PA diploma or certification is a plus.

go to method of application »

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background 

• In collaboration with the Government of Nigeria (GoN), PEPFAR / USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara.
• However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity.
• The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.

Roles and Responsibilities

• Provide oversight for Strategic Information (SI) processes for the project
• Provide technical support on SI and evidence-based recommendations to project stakeholders
• Lead research, evaluation, and data management processes.
• Lead the technical team in the use of electronic health tools and applications including iHRIS, Open Data Kit, CSPro, etc.
• Conduct routine data management including data collection, collation, analysis, and reporting.
• Conduct data quality assurance and control and other data management processes.
• Design of M&E framework and tools for project
• Take on an active role in the monitoring and evaluation of the project, provide progress updates of various project components to the team, regularly update relevant monitoring indicators of the project based on the project data and study outcomes, prepare periodic reports, use data generated by the project to strengthen the data collection methods.
• Carry out any other tasks assigned in pursuance of the organization’s objectives or as assigned by the supervisors.

Requirements

• A Master's Degree in Public Health, Biostatistics, Biological Sciences, Sociology, or a related field. Training in M&E will be an advantage.
• Minimum of 5 years’ experience with complex donor funded health projects, including 5 years in an M&E role.
• Strong knowledge of, and experience with various reporting requirements, and data platforms (DHIS2).
• Experience with evaluation and research design, data collection and analysis, indicator construction, and geospatial applications.
• Health Systems Strengthening – have some work experience across some of the health systems building blocks: Health Information Systems Health Financing, Service Delivery (HIV/AIDS, TB, Malaria), Human Resources for Health
• Proven experience in stakeholder management including the ability to engage in technical and policy discussions with representatives of government and other development partners.
• In-depth knowledge of the Nigerian healthcare system and key health system actors.
• Demonstrable strong oral and written communication skills.
• Proficiency in Microsoft Office Suite and one or more of the following statistical software: SPSS, Stata, SAS and/or R.
• Excellent time management skills and outstanding work ethic.
• Excellent organization and interpersonal skills.
• Consistently approach work with energy and a positive, constructive attitude.
• Demonstrate openness to change and an ability to manage complexities in a fast-paced environment.