Procurement Manager at Health Systems Consult Limited (HSCL)

Project: Accelerating Control of the HIV Epidemic in Nigeria (ACE)

Project Background  

• In collaboration with the Government of Nigeria (GoN), PEPFAR/USAID investments have led to the achievement of significant progress in the fight against the HIV epidemic in Kebbi, Sokoto, and Zamfara. However, the 2018 Nigeria HIV/AIDS Indicator and Impact Survey (NAIIS) showed that epidemic control targets are yet to be achieved.
• Further, this progress is threatened by development challenges: limited financial resources, insufficient use of data for decision making, weak coordination mechanism across all levels of government and insecurity. The Accelerating Control of HIV Epidemic (ACE) project provides USAID with the opportunity to support the GoN, civil society groups, and private sector actors in the cluster 3 focus states to close gaps in reaching control targets, address critical challenges in implementing their HIV response and accelerate progress towards sustainable epidemic control.  

Roles and Responsibilities
Specifically, the Procurement Manager will:

• Prepare and implement plans, policies, and systems for the purchase of equipment, services, and supplies.
• Review, compare, analyse, and approve products and services to be purchased and ensure delivery of exact specifications.
• Handle customs clearance procedures where applicable.
• Ensure compliance with the organisations and other donors’ procurement policies and procedures.
• Evaluate technical proposals and make appropriate recommendations.
• Manage inventories and maintain accurate purchase and pricing records.
• Control stock of office supplies ensuring a timely and proper preparation of procurement plans for the office and for projects.
• Tag and track assets for various projects.
• Handle moving and storage needs for all departments.
• Manage IT platforms for procurement activities.
• Maintain and update supplier information such as qualifications, delivery times, etc.
• Supervise the process of filling in logbooks by drivers and track fuel usage.
• Coordinate and maintain records for staff office space and equipment maintenance.
• Maintain good supplier relations and negotiate contracts.
• Research and evaluate prospective suppliers.
• Prepare budgets, cost analyses, and reports.
• Oversee and supervise employees and all activities of the purchasing department.
• Perform additional assignments per management’s directives.

Qualifications and Skills

• A Bachelor's Degree in Supply Chain Management, Logistics, Business Administration or in a relevant field with 3 - 5 years of relevant procurement experience OR M.Sc. in relevant field with 1 - 3 years relevant procurement experience.
• Familiarity with donor-funded procurement rules and regulations is a plus.
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Basic technical understanding of office and other mechanical and electrical equipment.
• Record keeping, report preparation, filing methods and records management techniques.
• Good analytical, numerical, and problem-solving skills.
• High proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
• Ability to work independently and manage a high volume of work.
• Perform detail-oriented work with a high level of accuracy.
• Possess good interpersonal skills and be able to apply tact and follow-up on requests in a timely and efficient manner.
• Ability to use procurement software.
• Integrity.
• Excellent time management skills.
• Excellent organization and interpersonal skills.
• Outstanding work ethic.
• Consistently approach work with energy and a positive, constructive attitude.
• Demonstrate strong oral and written communication skills.
• Demonstrate openness to change and an ability to manage complexities in a fast-paced environment