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  • Posted: May 11, 2022
    Deadline: May 17, 2022
  • Mosaic a high-profile Brand, nurtured by the core investors to provide quality Integrated Real Estate services in line with contemporary Global Best Practice. By dent of hard work, collective energy and radical business philosophy, we have, over the years, maintained our profile rating, in spite competitive market and general economic hostility,-the very ...
    Read more about this company


    Female Administrative / Facility Officer


    • Oversee and support all administrative duties in the office and ensure that office is operating smoothly
    • Manage office supplies inventory and place orders as necessary
    • Perform receptionist duties: greet visitors, and answer and direct phone calls
    • Receive and sort incoming mail and deliveries, and manage outgoing mail
    • Develop office policies and procedures, and ensure they are implemented appropriately
    • Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
    • Manage office budget
    • Counseling any employees struggling in their roles
    • Identify opportunities for process and office management improvements, and design and implement new systems
    • Reporting office progress to senior management and working with them to improve office operations and procedures
    • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
    • Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
    • Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
    • Ensuring that basic facilities, such as water and heating, are well-maintained
    • Managing budgets and ensuring cost-effectiveness
    • Allocating and managing space between buildings
    • Ensuring that facilities meet government regulations and environmental, health and security standards
    • Advising businesses on increasing energy efficiency and cost-effectiveness
    • Overseeing building projects, renovations or refurbishments
    • Helping businesses to relocate to new offices and to make decisions about leasing
    • Drafting reports and making written recommendations.


    • Bachelor's Degree in Business Administration, Estate Management or a related field
    • 3-5 years of work experience in an administrative/office management role
    • Must have exceptional attention to detail
    • Strong organisational and time management skills, and ability to priotitize
    • Must be a self-starter and driven
    • Excellent communication and interpersonal skills
    • Strong problem-solving skills and analytical abilities
    • Must be proficient with Microsoft Office and Google products

    Method of Application

    Interested and qualified candidates should send their up to date CV with an Application Letter to: using the Job Title as the subject of the email.

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