Latest Jobs at Mosaic Management Services Limited

Responsibilities

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage office supplies inventory and place orders as necessary
• Perform receptionist duties: greet visitors, and answer and direct phone calls
• Receive and sort incoming mail and deliveries, and manage outgoing mail
• Develop office policies and procedures, and ensure they are implemented appropriately
• Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
• Manage office budget
• Counseling any employees struggling in their roles
• Identify opportunities for process and office management improvements, and design and implement new systems
• Reporting office progress to senior management and working with them to improve office operations and procedures
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Overseeing and agreeing contracts and providers for services including security, parking, cleaning, catering, technology and so on
• Supervising multi-disciplinary teams of staff including cleaning, maintenance, grounds and security
• Ensuring that basic facilities, such as water and heating, are well-maintained
• Managing budgets and ensuring cost-effectiveness
• Allocating and managing space between buildings
• Ensuring that facilities meet government regulations and environmental, health and security standards
• Advising businesses on increasing energy efficiency and cost-effectiveness
• Overseeing building projects, renovations or refurbishments
• Helping businesses to relocate to new offices and to make decisions about leasing
• Drafting reports and making written recommendations.

Qualifications

• Bachelor's Degree in Business Administration, Estate Management or a related field
• 3-5 years of work experience in an administrative/office management role
• Must have exceptional attention to detail
• Strong organisational and time management skills, and ability to priotitize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products

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Responsibilities

• Using the highest standards and practices to ensure financial documents comply with the law
• Collecting and verifying financial information
• Preparing financial statements
• Maintaining a general ledger by inputting daily financial transactions
• Directing other employees and Junior Accountants
• Putting together payroll for their company or clients
• Resolving financial problems, performing audits, and analyzing profit loss
• Preparing financial statements, producing accounting reports, and checking them for accuracy
• Increasing company revenues and boosting profits
• Reconciling sub-ledger to general ledger account balances
• Assessing internal controls, including risk assessments and reviews of risk areas
• Performing monthly balance sheet, income statement and changes in financial position/budget variance analyses
• Assisting in the design and preparation of budgets for review by management
• Maintaining and reconciling fixed assets schedules

Qualifications

• Bachelor's Degree in Accounting or a related field
• 3-5 years of work experience in the role
• Must have exceptional attention to detail
• Strong organisational and time management skills, and ability to priotitize
• Must be a self-starter and driven
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Must be proficient with Microsoft Office and Google products
• Must be able to use an accounting software system