Reports to: MD/Operations Manager
Direct Reports: None
Main Function
The Facility Manager is responsible for overseeing the day-to-day management, maintenance, and optimization of the fashion house’s physical environment, ensuring a safe, functional, and aesthetically pleasing space that supports production, retail, and administrative operations.
The role ensures that all facilities—including ateliers, showrooms, offices, and storage areas—are well-maintained, compliant with safety standards, and aligned with the brand’s image. The Facility Manager will manage vendors, supervise maintenance activities, and implement systems that enhance efficiency, safety, and overall operational excellence.
Role Responsibilities
Facility Operations & Maintenance
- Oversee the maintenance and upkeep of all physical spaces including ateliers, showrooms, offices, and storage areas.
- Ensure all equipment, utilities, and infrastructure (electricity, water, HVAC, lighting) are functioning efficiently.
- Conduct routine inspections to identify and resolve maintenance issues proactively.
- Develop and implement preventive maintenance schedules.
- Ensure the facility reflects the brand’s aesthetic and operational standards at all times.
Health, Safety & Compliance
- Ensure compliance with health, safety, and environmental regulations.
- Develop and enforce safety procedures and emergency response plans.
- Conduct safety audits and risk assessments across all facility areas.
- Ensure proper handling and storage of materials, fabrics, and equipment.
- Maintain records of safety checks, incidents, and compliance requirements.
Vendor & Contractor Management
- Manage relationships with service providers (cleaning, security, maintenance, waste disposal, etc.).
- Source, negotiate, and oversee third-party contractors and suppliers.
- Monitor vendor performance and ensure service quality and cost efficiency.
- Approve and track maintenance and service-related expenses.
Space & Asset Management
- Manage allocation and utilization of workspace for design, production, and administrative teams.
- Oversee inventory of facility-related assets including furniture, fixtures, and equipment.
- Ensure proper storage systems for fabrics, tools, and finished products.
- Support layout planning to optimize workflow and productivity.
Budgeting & Cost Control
- Develop and manage the facility management budget.
- Monitor expenses and implement cost-saving initiatives without compromising quality.
- Prepare reports on facility performance, costs, and improvement plans.
Operational Support
- Support fashion shows, photoshoots, client visits, and special events by ensuring facility readiness.
- Coordinate logistics for internal operations and external engagements.
- Work closely with design, production, and retail teams to ensure seamless operations.
Qualifications and Requirements
Education and Certifications
- Bachelor’s degree in Facility Management, Engineering, Estate Management, or a related field.
Experience
- Minimum of 5–8 years’ experience in facility management, preferably in a fashion house, retail, or creative environment.
- Strong knowledge of building systems, maintenance practices, and safety regulations.
- Experience managing vendors, contractors, and facility budgets.
- Familiarity with workplace design and space optimization is an advantage.
Skills
- Strong organizational and project management skills.
- Good technical knowledge of facility systems and maintenance.
- Excellent problem-solving and decision-making ability.
- Strong negotiation and vendor management skills.
- Attention to detail and ability to maintain high aesthetic standards.
- Good communication and interpersonal skills.
Gmail
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