Executive Personal Assistant at Findrex Travels and Tours Limited

Specific Responsibilities

• Reporting to the MD and performing administrative and secretarial duties.
• Preparation, typing, formatting, and editing reports/documents, and presentations.
• Entering data, maintaining databases and effective stock/record keeping.
• Liaising with other internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of the MD.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes/writing minutes.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquettes.
• Other responsibilities as may be assigned by the Managing Director.

Required Qualifications, Skills & Experience

• A matured female candidate with a good first degree from a reputable educational institution.
• Possession of a higher degree and/or other relevant professional qualifications will be an added advantage.
• Excellent communication skills (written and oral), and particularly good in writing of minutes and preparation of reports.
• Candidates should be between 25 – 35 years of age.
• 2 – 4 years of related working experience in secretarial work and office administration, with excellent time management skills.
• Must be very articulate, well organized, and highly effective, with ability to function well with minimal supervision/instruction.
• Candidates must be versatile with ability to multi-task.
• Must be proactive, creative and self-motivated, with strong ability to think “out of the box”
• Must be computer literate, active and conversant with all social media handles