Executive Assistant at Elizabeth Maddeux

Job Summary 

•  The role requires excellent coordination, communication, and
• confidentiality while ensuring smooth day-to-day executive operations.

Key Responsibilities
Executive Support & Coordination:

• Manage executive calendars, schedules, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take minutes, and track action items.
• Serve as a key point of contact between executives and internal/external stakeholders.

Documentation & Communication:

• Prepare correspondence, reports, presentations, and briefing materials.
• Screen calls, emails, and requests, ensuring timely follow-up and prioritization.
• Maintain organized filing systems for confidential documents and records.

Administrative & Operational Support:

• Support executives with daily administrative tasks and workflow management.
• Assist in planning and coordinating executive events, visits, and meetings.
• Track deadlines, deliverables, and management commitments.

Confidentiality & Discretion:

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Support compliance with company policies and executive protocols.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of executive schedules and deliverables.
• Turnaround time for correspondence and reports.
• Meeting coordination effectiveness and follow-up completion.
• Executive satisfaction and feedback.
• Confidentiality and compliance with company protocols.
• Organization and retrieval of documents and records.
• Responsiveness to internal and external stakeholders.

Qualifications & Experience

• Bachelor’s degree or HND in Business Administration, Secretarial Studies, or related field.
• Minimum 5years’ experience as an Executive Assistant or in a similar senior administrative role.
• Experience supporting senior executives in a corporate or manufacturing environment is an
• advantage.

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion, integrity, and professionalism.
• Ability to multitask and work under pressure.
• Strong interpersonal and coordination skills.