Corporate Services and Administrative Executive at Safety Consultants and Solutions Provider Limited

Job Summary

• The Corporate Services and Administrative Executive is responsible for supporting the efficient operation of SCSP’s corporate services through the coordination of administrative functions, accounting support, document management, human resource administration, and operational data analysis.
• The role ensures company operations are properly documented, financial transactions are accurately recorded and tracked, staff administration is effectively coordinated, and business data is analyzed to support management decision-making and operational performance monitoring.
• This position contributes to maintaining organizational efficiency, operational transparency, and corporate governance within SCSP.

Key Responsibilities
Administrative Management:

• Coordinate daily administrative operations of the office.
• Manage office logistics, supplies, and vendor relationships.
• Organize meetings, internal communications, and administrative schedules.
• Maintain office filing systems and corporate records.
• Coordinate travel arrangements and logistical support for staff where required.
• Support project teams with administrative coordination.
• Maintain office operational procedures and administrative policies.
• Support company communications and internal notices.

Accounting and Financial Administration Support:

• Process and maintain records of invoices, receipts, and payment documentation.
• Maintain accurate financial records and expense documentation.
• Assist with preparation of financial reports and expense tracking.
• Maintain procurement documentation and purchase records.
• Coordinate vendor payment documentation and approval workflows.
• Maintain records of operational expenditures and office costs.
• Support finance team with documentation during audits or financial reviews.
• Maintain organized financial documentation archives.

Human Resource Administration:

• Maintain employee records and HR documentation.
• Coordinate recruitment processes including interview scheduling and candidate documentation.
• Support onboarding of new employees and documentation of employment records.
• Track staff attendance, leave, and HR administrative records.
• Assist in preparing employment letters, HR communications, and staff notices.
• Maintain training records and staff development documentation.
• Support HR compliance documentation and internal policy records.

Data Analysis and Business Reporting:
The Admin & Corporate Services Executive shall support data-driven operational management within SCSP by collecting, organizing, and analyzing administrative and operational data.
Responsibilities include:

• Maintain internal data records relating to staff, operations, procurement, and administration.
• Compile operational data for management review.
• Generate administrative and operational performance reports.
• Support tracking of company KPIs across departments.
• Assist in analyzing operational trends including staffing, administrative efficiency, and resource utilization.
• Maintain organized business data repositories and dashboards.
• Support preparation of management reports for strategic decision-making.
• Assist in analyzing procurement, administrative costs, and operational expenditure patterns.

Corporate Coordination Support:

• Assist management in implementing corporate administrative procedures.
• Coordinate information flow between Administration, Finance, Operations, Engineering, and Projectsteams.
• Support internal compliance documentation and corporate governance processes.
• Maintain internal communication records and corporate notices.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Accounting, Management, Data Management, or related discipline.
• 2–5 years experience in administration, corporate services, HR support, or business operations.
• Experience with data reporting or business analytics is an advantage.

Skills & Competencies:

• Administrative management
• Accounting documentation support
• Document management systems
• HR administration processes
• Data analysis and reporting
• Microsoft Excel and business reporting tools
• Business documentation and correspondenc.

Key Interfaces:
Internal:

• Managing Director
• Finance Department
• HR Administration
• Operations Team
• Engineering and Project Teams

External:

• Vendors and suppliers
• Service providers
• Administrative contacts of clients and partners

Professional Development:
The Admin & Corporate Services Executive is expected to develop competencies in continuously:

• Corporate administration
• Data analysis and reporting
• HR administration
• Accounting documentation processes
• Business operations management
• Digital document management systems