Jobs at Safety Consultants Solutions Provider (SCSP)

Job Summary

• The Corporate Services and Administrative Executive is responsible for supporting the efficient operation of SCSP’s corporate services through the coordination of administrative functions, accounting support, document management, human resource administration, and operational data analysis.
• The role ensures company operations are properly documented, financial transactions are accurately recorded and tracked, staff administration is effectively coordinated, and business data is analyzed to support management decision-making and operational performance monitoring.
• This position contributes to maintaining organizational efficiency, operational transparency, and corporate governance within SCSP.

Key Responsibilities
Administrative Management:

• Coordinate daily administrative operations of the office.
• Manage office logistics, supplies, and vendor relationships.
• Organize meetings, internal communications, and administrative schedules.
• Maintain office filing systems and corporate records.
• Coordinate travel arrangements and logistical support for staff where required.
• Support project teams with administrative coordination.
• Maintain office operational procedures and administrative policies.
• Support company communications and internal notices.

Accounting and Financial Administration Support:

• Process and maintain records of invoices, receipts, and payment documentation.
• Maintain accurate financial records and expense documentation.
• Assist with preparation of financial reports and expense tracking.
• Maintain procurement documentation and purchase records.
• Coordinate vendor payment documentation and approval workflows.
• Maintain records of operational expenditures and office costs.
• Support finance team with documentation during audits or financial reviews.
• Maintain organized financial documentation archives.

Human Resource Administration:

• Maintain employee records and HR documentation.
• Coordinate recruitment processes including interview scheduling and candidate documentation.
• Support onboarding of new employees and documentation of employment records.
• Track staff attendance, leave, and HR administrative records.
• Assist in preparing employment letters, HR communications, and staff notices.
• Maintain training records and staff development documentation.
• Support HR compliance documentation and internal policy records.

Data Analysis and Business Reporting:
The Admin & Corporate Services Executive shall support data-driven operational management within SCSP by collecting, organizing, and analyzing administrative and operational data.
Responsibilities include:

• Maintain internal data records relating to staff, operations, procurement, and administration.
• Compile operational data for management review.
• Generate administrative and operational performance reports.
• Support tracking of company KPIs across departments.
• Assist in analyzing operational trends including staffing, administrative efficiency, and resource utilization.
• Maintain organized business data repositories and dashboards.
• Support preparation of management reports for strategic decision-making.
• Assist in analyzing procurement, administrative costs, and operational expenditure patterns.

Corporate Coordination Support:

• Assist management in implementing corporate administrative procedures.
• Coordinate information flow between Administration, Finance, Operations, Engineering, and Projectsteams.
• Support internal compliance documentation and corporate governance processes.
• Maintain internal communication records and corporate notices.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Accounting, Management, Data Management, or related discipline.
• 2–5 years experience in administration, corporate services, HR support, or business operations.
• Experience with data reporting or business analytics is an advantage.

Skills & Competencies:

• Administrative management
• Accounting documentation support
• Document management systems
• HR administration processes
• Data analysis and reporting
• Microsoft Excel and business reporting tools
• Business documentation and correspondenc.

Key Interfaces:
Internal:

• Managing Director
• Finance Department
• HR Administration
• Operations Team
• Engineering and Project Teams

External:

• Vendors and suppliers
• Service providers
• Administrative contacts of clients and partners

Professional Development:
The Admin & Corporate Services Executive is expected to develop competencies in continuously:

• Corporate administration
• Data analysis and reporting
• HR administration
• Accounting documentation processes
• Business operations management
• Digital document management systems

go to method of application »

Job Summary

• The job is part of the site management team and takes some of the responsibility for security, health and safety, and organising and supervising materials and people.
• The Job holder marks out the site, makes sure designs are applied correctly and liaise with main and sub-contractors and the site manager.
• Regular liaison with the client, its representatives, and any consultants involved in the assigned project.

Key Roles & Responsibilities

• Acting as the main technical adviser on a project site for subcontractors, crafts people and operatives.
• Checking plans, drawings and quantities for accuracy of calculations;
• Ensuring that all materials used and work performed are as per specifications;
• Overseeing the selection and requisition of materials and craft people.
• Making cost-effective solutions and proposals for the intended project;
• Managing, monitoring and interpreting the contract design documents supplied by the client.
• Liaising with any consultants, subcontractors, supervisors, planners, quantity surveyors and the general workforce involved in the project;
• Liaising with the local authority (where appropriate to the project) to ensure compliance with local construction regulations and by-laws;
• Liaising with clients and their representatives (architects, engineers and surveyors), including attending regular meetings to keep them informed of progress;
• Day-to-day management of the site, including supervising and monitoring the site labour force and the work of any subcontractors;
• Planning the work and efficiently organising the site facilities in order to meet agreed deadlines;
• Overseeing quality control andhealth and safety matters on site;
• Preparing reports as required;
• Resolving any unexpected technical difficulties and other problems that may arise.
• Works on projects in the execution phase of the M&E section.
• Sets objectives, in close collaboration with Project Manager, on technical, (choice of equipment), financial (forecast of expenditure) and human issues.
• Clearly defines and in great detail: the execution, schedule, technical options, drafting of documents etc., concerning the M&E section of the structure.
• Coordinates the M&E works (and gets them executed through in-house production or supervises them until handover, in accordance with the contract.
• Takes part in checking the works progress schedules and, if necessary, modifies them.
• Establishes management procedures for risks/opportunities.
• Prepares elements necessary to establish progress updates and budget status.
• Assists with site personnel management, with compliance with Health and Safety regulations (regular inspections) and the management of plant/equipment and materials.
• Consults and manages sub-contractors and sets up monitoring procedures.
• Responsible to the client (concerning time limits and quality) and also technical testing. Applies quality and safety procedures to the works.
• Contributes to the Sustainable Development policy and raises awareness of it in staff.
• Passes on contractual subjects (deadlines, etc.) for approval and participates in site reporting.
• Maintains project schedule by monitoring progress; coordinating activities; resolving problems.
• Prepares project status reports by collecting, analysing, and summarizing information and trends; recommending actions.
• Maintains safe and clean working environment by enforcing procedures, rules, and regulations.
• Performs any other tasks that may be assigned by management.

Qualifications

• Bachelor’s Degree in Engineering with a focus on Mechanical / Electricalwith 5 years work experience.
• Candidates should have a good understanding of building structural systems.
• Leads, coordinates, negotiates and knows how to take decisions when necessary
• Technical knowledge and be profit minded.
• Good communication and writing skills.
• Ability to prioritize and schedule work to meet deadlines.

Competencies:

• High safety awareness and safety focused.
• Expert Proficiency withuse of AUTOCAD
• Good product knowledge which includes fire safety equipment aspects.
• Able to work in remote locations.
• Excellent knowledge of MS Office suite is compulsory; Proficiency in the use of AutoCad is desirable.
• Capabilities to produce gant charts.
• Analytical mind and practical thinking
• Customer focused, pro-active and results driven.
• Excellent communication & reporting skills- written and oral.
• Leadership skills and the ability to manage a team.