Clerk at World Health Organization (WHO)

Grade: G3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two years
Organization: AF_NGA Nigeria

Objectives of the Programme

• The objective of the function is to support the organization in managing inventory covering assets, consumables and vehicle spare parts.

Description of Duties

• Assist in office asset inventory for WHO Liaison Office, Lagos
• Ensure proper update of office assets in each office and ensure reports are sent to zone and WCO
• Receive stationery, issue and maintain stock control cards for all consumables
• Receive goods in store and arrange for inspection by technical officers.
• Receive vehicle spare parts from overseas, WCO and zone.
• Issue and update stock card and send report.
• Raise goods inward note for goods received and (or) goods outward note for goods transferred out of store.
• Collate,inspect and move obsolete assets from individual offices for disposal
• Receive mails for staff register, and forward to concerned
• Send mails received to staff across SWZ office and collect mails from the post office.
• Perform other duties assigned by supervisors.
• The incumbent now handles:
  • Vehicle spare parts store inventory of assets WHO procured/donated materials imported through Lagos airport and sea port receives and dispatches mails
  • Ensuring inventory records are up to date
  • Ensuring proper storage of vehicle spare parts Ensuring proper arrangement of items for easy identification.

Required Qualifications

Education:

• Essential: Work requires completion of Secondary School.
• Knowledge of general administrative and HR Policy theory and procedures.
• Desirable: Training in UN/HR systems is an advantage.

Experience:

• Essential: 5 years of relevant administrative experience
• Desirable: Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills & Use of Language Skills:

• Inventory/asset management.
• Proven skills in drafting and editing required.
• Essential: Expert knowledge of English.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources.