Job Openings at World Health Organization (WHO)

Grade: G3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two years
Organization: AF_NGA Nigeria

Objectives of the Programme

• The objective of the function is to support the organization in managing inventory covering assets, consumables and vehicle spare parts.

Description of Duties

• Assist in office asset inventory for WHO Liaison Office, Lagos
• Ensure proper update of office assets in each office and ensure reports are sent to zone and WCO
• Receive stationery, issue and maintain stock control cards for all consumables
• Receive goods in store and arrange for inspection by technical officers.
• Receive vehicle spare parts from overseas, WCO and zone.
• Issue and update stock card and send report.
• Raise goods inward note for goods received and (or) goods outward note for goods transferred out of store.
• Collate,inspect and move obsolete assets from individual offices for disposal
• Receive mails for staff register, and forward to concerned
• Send mails received to staff across SWZ office and collect mails from the post office.
• Perform other duties assigned by supervisors.
• The incumbent now handles:
  • Vehicle spare parts store inventory of assets WHO procured/donated materials imported through Lagos airport and sea port receives and dispatches mails
  • Ensuring inventory records are up to date
  • Ensuring proper storage of vehicle spare parts Ensuring proper arrangement of items for easy identification.

Required Qualifications

Education:

• Essential: Work requires completion of Secondary School.
• Knowledge of general administrative and HR Policy theory and procedures.
• Desirable: Training in UN/HR systems is an advantage.

Experience:

• Essential: 5 years of relevant administrative experience
• Desirable: Relevant experience in the WHO or other UN agency is an asset. Experience in Oracle-based or other ERP systems an asset.

Skills & Use of Language Skills:

• Inventory/asset management.
• Proven skills in drafting and editing required.
• Essential: Expert knowledge of English.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources.

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Description of Duties

• Under the general supervision of the National Procurement officer and general guidance of the Logistics, Procurement and Travel Officer, the Logistics and Procurement Assistant will assist in coordinating the WHO Operation activities in the Lagos liaison office for effective programmes delivery in the 36 states + FCT for responsive and cost-effective supply chain management, and support the implement the related procurement activities.

The incumbent performs the following functions:

• Assist to coordinate and direct all activities related to the procurement section
• Receives and reviews purchase requests for goods and services from Requestors (in Technical Units) for clarity, compliance, detail, completeness, and obtains additional information considered necessary;
• Compiles lists of sources of procurement (supplier database), to request for quotations and proposals for bids.
• Reviews and performs analysis of responses from suppliers as required by WHO rules.
• Compiles and analyzes information contained in quotations or proposals to submit for selection
• Dispatch requests for quotations to vendors and follow up on response.
• Prices Requests for Price Estimate (RPE) when using the Procurement Module of Global Management System;
• Tracks the status of requisitions, POs and contracts and updates procurement orders tracker;
• Responses to Requestors and Suppliers enquiries about status of orders, charges and cancellations;
• Liaise with the receiving unit and coordinate the completion of the supplier performance evaluation and upload in ECM;
• Take minutes of meetings and other secretarial duties as may be required in the unit.
• Ensure the backup of the secretariat of the LPC (Local Procurement Committee)
• Make necessary arrangements for meetings as may be required.
• Maintains records and files for the unit as may be necessary including the management of common shared folders.
• Perform other duties as may be required.
• Assist to coordinate and direct all activities related to the logistics section
• Assist for the planning and organization of the effective transportation, delivery and storage of national and international operational support and programme supplies in the field and ensure adequate means transportation for the staff and the goods.
• When requested, support the national authorities in organizing national distribution of commodities.
• Liaise with the shipment officer for timely and efficient custom clearance and reception of international supplies.
• In close collaboration with the Logistics Officer, assist for the organization of field trip to visit state offices and keep track of all action point and unsure the follow up for the implementation.
• Proactively participate in regular field assessments to monitor supply management, stock movements and storage conditions.
• In close collaboration with the Logistics Officer and in compliance with WHO standard, provide support to the fleet management, including planning, maintenance, monitoring and reporting.
• Provide regular reporting to supervisors and colleagues on logistics activities, drawing attention to needs, gaps and problems and proposing solutions.
• Provide support to the state offices space improvement and follow up with the implementation and the rehabilitation projects.
• Maintain the required stockpiles of essential incident management equipment, e.g. personal deployment material, radios, satellite telephones, IT equipment, etc.
• Assist to conduct periodic physical verification as requested of WHO Assets and reconcile them against the Fixed Asset register.
• Prepare discrepancies report for management control and financial decision purposes (items not recorded, not found or disposed off).
• Follow up the transfer of assets from person-to-person or unit-to-unit and ensure that this is reflected in the central fixed assets
• Ensure accuracy of entries by checking information registered in the CSU Fixed Assets Register;
• Support the process of disposal of obsolete assets and ensure that assets are disposed off in the best interest of the Organization and that records are updated in the Fixed Asset Register.
• Facilities maintenance and movement of stocks, office consumables and office equipment.
• Prepare monthly inventory report with indicative analysis giving recommendations replenishment/replacement and/or purchase of additional equipment.
• Set up buffer stock and minimum level Perform other duties assigned by supervisor.

Required Qualifications

Education:

• Essential: Completion of Secondary Education or equivalent.
• Additional training in business administration and management procedures
• Desirable: Training in Procurement and Supply management in WHO or UN system will be an advantage. Higher education is an asset.

Experience:

• Essential: At least 10 years' experience in general Procurement and Supply work. Some experience
  Desirable: Experience in of purchasing in an ERP such as Oraclee-business environment will be an asset;
• Import and Export Business such as customs clearing and forwarding; other areas such as Administration,Program Management, would be an asset.

Skills & Use of Language Skills:

• Ability to identify various categories of supplies andequipment to facilitate procurement.
• Ability to acquire (and apply) a sound knowledge of policies, practices and procedures connected with assigned duties;
• Ability to work with minimum supervision;
• Ability to use systems pertaining to the treatment and processing of procurement such as the WHO Global Management System (GSM).
• Ability to use standard Office software such as Word, Excel and PowerPoint.

Use of Language Skill:

• Essential: Expert knowledge of English.

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Objectives Of The Programme

• WHO Ministry of Health in Nigeria is working to strengthen the capacity to establish minimum bases for the International Health Regulations.
• In this regard, WHO will supportthe health system including the response to public health and nutrition emergencies through laboratory capacity building.
• The programme covers the following areas of the Diagnostics and Laboratory:
  • Systems, Clinical,Epidemiological, Surveillance, Disease Prevention and Control, Quality,Biosafety and Biosecurity and Research

The objectives of the programme are as follows:

• To promote the development of an effectivenational laboratory system through the development and implementation ofcomprehensive national policies on laboratory services.o Contribute to the adaptation and implementationof international and regional standards and guidelines at the national level.
• Supporting laboratory-based surveillance ofdiseases, including emerging and re-emerging infectious risks.
• Strengthen national laboratory networks in thecontext of IDSR and IHR.o Strengthen laboratory quality management at thenational level through the implementation of regional programmes such as SLIPTAand LQMS/WHO, including biosafety and biosecurity
• Promote the contribution of laboratories todisease prevention and control activities and to global disease controlprogrammes.
• Promote laboratory workforce capacitystrengthening.
• Collaborate with other clusters and programmesto ensure Diagnostics and Laboratory contribution

Description of Duties

• Provide advice,technical expertise and support operations for the development, implementation and monitoring of national policies, strategies and plans.
• Support thedevelopment of laws, national norms, standards and guidelines on Diagnostics and Laboratory systems and services.
• Support the development and implementation of regulatory functions related to diagnostics and Laboratory services.
• Provide technical support for the development of the national laboratory system, including mobile laboratories.
• Provide technicalsupport in cooperation with the partners to improve laboratory analysis and diagnostic services, quality management of the environment, equipment maintenance, safety and biosecurity.
• Provide technical expertise and support operational for rapid response to epidemics / epidemics and health emergencies, in collaboration with national health officials,including laboratory staff and other partner organisationsStrengthen national health laboratory capacities through the provision of training to diagnostics and laboratory staff.
• Support the development and implementation of technical guidelines and standard operating procedures for laboratory testing and practices, including for the safe collection, handling, shipment, storage and analysis of the human and environmental samples.
• Execute all other related tasks assigned by the direct supervisor and the WHO Representative

Required Qualifications
Education:

• Essential: University Degree or Diploma in Clinical LaboratorySciences or in Medical Biology
• Desirable: Master's degree or Higher Diploma in LaboratoryTechnology with specialisation in infectiology or related laboratory fields.2-Superior Diploma in Public Health or Epidemiology would be an asset

Experience:

• Essential: At least 2 years in clinical laboratory fields /public with the national authorities
• Desirable: Experience of working with the UN / WHO or other major international organisations would be an additional benefit

Skills:

The incumbent of the position must have the essential knowledge and skills specific to the position, among others:

• Demonstrated ability in developing and implementing diagnostics and laboratory policies, strategies, plans and regulations
• Demonstrated ability in national or international level laboratory management, and / or coordination of national or international laboratory networks / programmes
• Ability to implement regional and global strategies in medical products quality control laboratories
• Skills in managing quality-control laboratories
• Proven writing and communications skills
• Demonstrated skills in mobilizing resources

Use of Language Skills:

• Essential: Expert knowledge of English.