Chief of Staff at Flex Finance

Position Overview

• We are seeking an ambitious, strategic, and highly organized Chief of Staff to work closely with our CEO and leadership team. This role is pivotal in driving operational efficiency and executing key strategic initiatives, ensuring that our executive leadership can focus on high-level decision-making and scaling our business. If you thrive in a fast-paced environment and excel at turning strategy into actionable outcomes, we want to hear from you.

Key Responsibilities

Strategic Execution and Efficiency

• Drive Key Initiatives: Prioritize and advance strategic projects, ensuring the CEO’s vision is translated into actionable plans.
• Monitor and Follow Through: Oversee project timelines and deliverables, holding teams accountable to ensure timely completion.
• Problem Resolution: Identify operational roadblocks early and implement effective solutions to maintain momentum.

Operational Excellence

• Facilitate Cross-Functional Coordination: Organize and lead meetings, develop agendas, and capture actionable insights for rapid execution.
• Streamline Processes: Design and refine workflows that optimize the CEO’s time and enhance overall operational effectiveness.
• Manage Executive Logistics: Oversee travel arrangements, event planning, and other executive engagements with precision.

Leadership Communication

• Liaise with Stakeholders: Act as the primary point of contact between the CEO and internal/external stakeholders to ensure clarity and alignment.
• High-Impact Communication: Craft and manage critical communications, delivering concise and actionable summaries to support swift decision-making.
• Foster Collaboration: Promote transparent, effective communication across all levels of the organization.

Project and Initiative Management

• Lead Special Projects: Take ownership of cross-functional initiatives from conception through to successful completion with minimal supervision.
• Progress Tracking: Regularly assess and report on the status of strategic projects, escalating issues when necessary to meet deadlines.
• Ensure Accountability: Align stakeholders on project goals and ensure that commitments are met consistently.

Qualifications

• Education: Bachelor’s degree required; an MBA or project management certification is a plus.
• Experience: Minimum of 5 years in a senior operational or strategic role supporting executive leadership in a dynamic, fast-paced environment.
• Proven Track Record: Demonstrated success in managing large-scale projects and leading cross-functional teams.

Skills

• Exceptional strategic planning and execution abilities.
• Strong organizational and project management expertise.
• Excellent written and verbal communication skills.
• Proficiency in productivity tools such as Google Workspace, Slack, and project management software (e.g., Trello, Notion, Asana).

Key Attributes

• Strategic Mindset: Ability to align operational efforts with broader business objectives.
• Proactive Leadership: A bias for action with a commitment to driving projects to successful completion.
• Adaptability: Thrives in dynamic environments and excels at adjusting to shifting priorities.
• Detail-Oriented: Meticulous attention to detail to ensure nothing is overlooked.
• Ownership: Embraces full accountability for delivering exceptional results.