Administrator / Business Executive at Excel and Grace Consulting

Key Responsibilities

• Manage and organize daily office operations, including scheduling appointments and coordinating meetings.
• Handle correspondence (emails, phone calls, and mail) and ensure proper documentation and filing systems.
• Prepare, proofread, and edit legal documents, contracts, and client correspondence as needed.
• Assist in the preparation of presentations and reports for internal and client meetings.
• Maintain client files and ensure compliance with confidentiality standards and data protection regulations.
• Serve as a point of contact for clients, handling inquiries, providing updates, and maintaining positive relationships.
• Coordinate client meetings, including setting up calls, managing diaries, and ensuring all necessary materials are prepared.
• Assist in business development efforts, including preparing proposals, presentations, and marketing materials. Research new business opportunities and assist in identifying potential clients or partners.
• Track industry trends and competitor activities, providing insights to senior management.
• Monitor office supplies, equipment, and maintain office inventory.
• Maintain employee records and manage payroll or related documentation.
• Support internal communication, including arranging staff meetings and coordinating team-building activities.
• Support the management of contracts, filings, and other legal documentation.
• Provide general support to attorneys and senior management as required.
• Handle ad-hoc tasks and projects as they arise, ensuring deadlines are met.
• Act as a liaison between departments to ensure seamless communication and workflow.

Skills & Qualifications

• Bachelor's Degree in Business Administration, Legal Studies, or a related field.
• Proven experience in an administrative or business support role, preferably in a law firm or professional services environment.
• Strong understanding of legal terminology, office management, and business practices.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal management software (preferred).
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail, with the ability to manage multiple priorities effectively.
• Ability to maintain discretion and handle confidential information.
• Flexibility and adaptability in a dynamic, fast-paced work environment.