Front Office Supervisor at Africa Sun Amber Residence Ltd

Responsibilities

•     Assist the Front Office Manager in ensuring the smooth and efficient overall day - to - day operations of the Front desk including reservations.
•     Provide excellent customer service per the standards of the Residence, and assist in situations to ensure customer satisfaction.
•     Ensure guest requests, inquiries and concerns are addressed and completed in a timely manner.
•     Assist in the supervision and preparation of function sheets with the delivery and execution of guest welcome letters and profile updating.
•     Review guest special requests and ensure they are met or exceeded.
•     Working with all departments in the Residence to ensure we meet or exceed guests' expectations and all guests' billing is accurate and up to date at time of departure.
•     Act as a liaison with the Sale's team, Food & Beverage, Facility and Housekeeping teams to ensure clear communication.
•     Assist in the administration and management of the Front Office, including but not limited to scheduling.
•     Ensure that the Department adheres to company's policies, procedures and standards as specified in the company's Standards and Operation Manual (SOP).
•     Assist in providing staff with ongoing coaching, training and development.
•     Coordinate Residence emergency procedures within the scope of defined plans.
•     Engage in the preparation and rendition of returns, reports and other assignments as required by Management.

Qualifications and Requirements

•     The successful candidate must have at least three years Front Office agent experience that must include handling of large group arrivals.
•     The successful candidate must have excellent command of the English language is essential, both written and verbal.
•     The successful candidate must be customer centric and have a very good relationship management skill that must include the ability to deal with all guests service situations while continually ensuring guest's satisfaction is obtained in the Residence.
•     The successful candidate must have proven supervisory skills which should include the ability to motivate and mentor colleagues for greater productivity.
•     The successful candidate must be able to work under pressure and stressful situation.
•     The successful candidate should be person that pays attention to details and have excellent organizational skills.
•     The successful candidate should be able to work with little supervision and must be self motivated.
•     The successful candidate must have solid knowledge of Microsoft Office and general computer applications. Knowledge of OPERA Information, Technology and Communication (ITC) would be an added advantage.
•     The successful candidate must have at least a University degree in any related discipline.
•     Minimum Qualification: Degree in Social Sciences.
•     Required Experience: 3 - 7 years.