Secretary/Project Assistant at Friedrich-Ebert-Stiftung (FES)

Job Description

• The Friedrich-Ebert-Stiftung (FES) Nigeria Office seeks to employ a Secretary / Project Assistant who will provide project and secretarial assistance, performing a variety of administrative and financial duties ensuring high quality and precision of work.

Duties and Responsibilities

• Under the supervision of the Resident Representative, the Secretary / Project Assistant will carry out the following tasks:
• Assist the Resident Representative (RR) in his internal and external communication.
• Manage schedule and organising meetings and appointments for RR and programme managers with partners and visitors.
• Act as a first point of contact: dealing with correspondence and phone calls
• Take accurate minutes of meetings, routine correspondence and reports.
• Assist in the coordination of conferences, meetings, and travel reservations for the office.
• Support Programme Managers in the planning, preparation, implementation and follow-up of in their programme activities.
• Set up and maintain hard and soft copy filing systems for records, correspondence, and other documents.
• Drafting and proof-reading of text and documents.
• Manage the social media face of the office.
• Undertake other financial and administrative tasks.
• Any other reasonable tasks assigned by employer

Required Skills and Experience
Education:

• A Minimum of a University Degree

Skills and Experience:

• At least two years of experience in administrative work or other substantive area is required.
• Previous experience working with a Non-Profit Organization is a very strong advantage.
• Proficient in the use of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
• Additional experience in information technology and project management will be an added advantage.
• Very good communication skills and fluency in English is a must.
• Proficient drafting and language editing skills are required.