HR Intern at International Rescue Committee (IRC)

Locations: Abuja, FCT, Maiduguri, Borno

Main Purpose of Job

• Helping the HR department in Filing, Scanning, Posting of Advert and photocopying of Documents.

Main Duties
Administration:

• Compiling Health Insurance and Life Insurance Documents from the field sites for further action
• Filing all the NHF to the respective files;
• Transferring all the ex-staff files to the ex-staff cabinet;
• Work with the Admin /HR Assistants to update files in real time
• Scanning of the approved documents for relevant documentation 
• Tracking and Filing all timesheets according to the field sides;
• Contract tracking and follow up with appropriate Managers
• Photocopying of all the approved payrolls and filing them according to the field sides;
• Labelling of all the files accordingly and cabinets;
• Travel tracking & documentation of payment documents
• Assist in imputing staff information in the Payroll software

Recruitments

• Posting the job vacancies to relevant Notices Board in Abuja/ Maiduguri;
• Receiving application and filing applications;
• Follow up of Approval of recruitment Request from the Relevant Approving Bodies
• Long Listing;
• Call the candidates for the interview as instructed by the recruiter;
• Helping with the collection of document for the selected staff;
• Create files for new staff.
• Confidentiality: Ensuring the non disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Functional Skills and Knowledge

• B.Sc/B.A or HND in Public Administration, Humanities or Human Resource
• Good computer skills (Excel and word).
• Fluent written and spoken English.
• Excellent interpersonal, organizational and time management skills
• Good knowledge of regulations affecting payroll as national service insurance, taxation etc.