Accounts / Admin Assistant at AIDS Healthcare Foundation

Reports to: Laboratory Coodinator/Site Coordinator

Essential Duties and Responsibilities

• Provide administrative and logistics support to the state office,
• Coordinate Finance aridAdmin and operational work at the state level and ensures compliance to AHF Policies.
• Supcortboth Bernie and Nasarawa staff and operations
• Prepares monthly petty cash, and reimbursement reports for AHFfinance departrnentilocalacccuntancyflrm.
• Review fuel op book and prepare monthly fuel consumption reportforaf sites In Benue.
• Supervises appropriate utilication of program vehicles’ responsible for scneduting of program vehicles to field activities inihe state.
• Review invoices and scan to Central oftlceforaporoval,
• Collate orrginal retirements front all facilities in Benue and Nasarawa and torward sante to the Central Office.
• Review and update the Central office Admin on all WIP in. tIre states,
• Preouafify some cooperate vendors in the state.
• Maintains arid manages meeting caiendar and contact database:
• Answers incoming phone-calls; oversee office voicemail;
• Collects and distributes incoming mail! arrange courier services when needed:
• Oversees office supply inventory; orders as needed;
• Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
• Monitors vendor invoices & accounts payable.
• Communicate with Central Office Finance on payment of invoices and reimbursement of expense reports;
• Makes external hard disk backups of all updated files.
• Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action item grids;
• Writes minutes for each one of the AHF Sense state office meetings;
• Any other duties as may be assign by the supervisor.

Education and Experience

• Bachelor's degree in Accounting, Finance and other related field from a four year college or university;
• Two years related experience in NGO Finance/Administrative work.
• Use of MS office (Word, Excel, PowerPoint); MS outlook, working knowledge of MS project preferred