Human Resources & Administrative Officer at Swift Networks

Job Description

• Due to rapid expansion we are looking for a qualified candidate to fill a strategic business position as we maintain our status as the leading broadband connectivity services provider in Nigeria
• Uniquely, the work environment offers a first class condition with a very attractive remuneration package.

Key Roles

• This role is responsible for providing a generalist Human Resource and Administrative support to the company including but not limited to recruitment, training and development, performance management, talent management, welfare & motivation and other Generalist functions.

Principal Accountabilities
Resourcing:

• Coordinate Staff recruitment and selection process in order to ensure a timely organised and comprehensive procedure is used to hire staff
• Support in End to End resourcing cycle while ensuring the preferred candidate is hired
• Proactively onboard selected candidates and ensure they are easily integrated into the system
• Generate report on recruitment process periodically
• Support in administering background checks to employees prior to confirmation
• Provide feedback to candidates within the stipulated process turnaround time.

Learning & Development:

• Preparation of training plan/budget and processing of ITF reimbursement claim
• Coordination on in-house training sessions
• Tracking and reporting of training budget.

Data Analysis and Reporting:

• Monthly update on Organogram and changes when necessary
• Visually report and analyse employee data using tools such as Microsoft Power, Excel etc.
• Help collate, analyse and interpret data relating to Employee information - demographic characteristics, recruitment, attrition, Fleet management and Employee wellbeing
• Graphics, Video and HR IT support

HR Communication:

• Graphically Design HR Communication materials and other related announcements e.g. Birthday cards, newsletters etc.
• Support in drafting and compiling HR Presentations.

HMO:

• Support in Liaising with the HMO providers.
• Collate and administer the forms used to register employees and their family for the Company’s medical scheme.

HR Administration:

• Administer Leave Analysis Data Base and provide updates to support leave applications when necessary
• Ensure all documents are filed and properly maintained
• Support in Welfare matters - End of the Year Party, Reward & Recognition
• Maintain HRIS system and compile reports from the database
• Support in coordinating the company’s Internal Bidding process
• Assist with Annual Performance Review spread sheet
• Support with Annual Salary Review processes
• Co-ordinate the driver’s unit
• Preparation of monthly report on key accountabilities
• Ensure compliance with staff handbook
• Preparation of Introduction letters and letters of invitation for local and international staff as and when necessary
• Interface with Finance department and Pension Fund Administrators (PFAs) for prompt payment of staff pension contributions
• Provide information and assistance to staff and supervisors on human resources and work-related issues
• Payroll administration
• Maintain confidential records of employees
• Perform other related duties as may be assigned occasionally

Knowledge

• Strategic Human Resources Management.
• Performance review methods and techniques
• Staff training, development and recognition
• Mentoring and coaching
• Emotional Intelligence
• Knowledge of Nigeria Labour Law and Industrial Relations, HR Metrics & Analysis and Graphics design
• ILO standards
• Facilities & Maintenance

Qualifications

• The job holder MUST have a Bachelor's Degree 2nd Class honours (Upper Division) in Human Resources, Psychology, Industrial Relations or any other Social Sciences discipline with a minimum of 5 years post qualification experience from a reputable organization, consulting experience will be valuable
• Candidate must be a member: (Associate or Student) of CIPM. Possession of a Master's Degree and other relevant professional certification will be an added advantage.

Skills and Competencies:

• Project management skills are essential
• Excellent verbal and written communications skills
• PC skills; Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications;
• Self-motivated
• Team building skills
• Problem solving skills
• Basic counselling and negotiation skills
• Time management skills
• Outstanding Presentation Skills
• Integrity and confidentiality.