Female Administrative Assistant (Internship) at WFO International

Job Summary

• We are looking for a focused, efficient, result-oriented and resilient individual with a strong interpersonal relationship skill that can enhance the firm’s effectiveness through high-end administrative and customer service support.
• The individual’s core responsibility is to serve as the administrative assistant in ensuring comprehensive management of the office premises.

Responsibilities
Reception Duties:

• Report and convey guests of the Company to advised employees/destinations.
• Provide refreshments for employees (training, workshops, etc.) and guests.
• Set up rooms (huddle room/ conference room) for advised activities.
• Register all visitors and attend to enquiries from walk-in’s, telephone calls, etc.
• Liaison officer between staff , guests and security.
• Manage the Firm’s phone lines, receive calls,dispatch calls to responsible employees.
• Coordinate transport , travel and accommodation arrangements.
• Manage petty cash and breakfast budget including requests and accurate documentation for weekly retirements

Facilities Administration:

• On a daily basis, inspect and maintain office premises (interior and exterior), ensure satisfactory clean up of premises by office assistants, register-report and ensure repairs, replacements (i.e. light bulb replacements,minor repairs, etc.)
• Monitor utilities (diesel, PHCN meter readings), tv subscriptions, front office telephone subscription and call credit and ensure replenishment prior to expiry of supplies.
• Liaise with vendors and coordinate maintenance work (i.e. plumbing, appliance maintenance, electrical and other services, renovations, fumigations, professional cleaning,etc.) as needed

Qualifications and Requirements

• A minimum of OND in Business Administration or Secretarial Administration.
• Minimum of 0-2 years’ work experience in a similar administrative role or customer service role.
• Proficient in the use of Microsoft Office Package.

Competencies and Skills:

• Must present a good corporate image in appearance and diction.
• Good communication skills (good writing skills) and record keeping skills with uncompromising attention to details.
• Good organisational and time management skills.
• Must be able to work pro-actively and under own initiative
• Must be able to apply tact and diplomacy for good customer service delivery and management.