Hospital Logistics Supervisor - LASCOPE Project - OWO at Alliance for International Medical Action (ALIMA)

Main Purpose
Supervise the daily logistics activities. and provide maintenance to the ALIMA equipment, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission

Accountabilities

• Monitor maintenance activities of infrastructures, management of non-medical stocks and equipment according to ALIMA standards.
• Ensure the check and follow-up of facilities under the line manager supervision.
• Carrying out daily visits to the facilities, reporting any anomalies or problems to the line manager.
• Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress
• Checking that premises observe security norms (fire extinguishers present, electrical installations earthed, etc.).
• Monitoring the consumption of mechanical and electrical vehicles /machines/devices
• Planning together with the line manager required checks and maintenance activities of energy systems/set-up according to ALIMA standards

Coordinate and lead the logistics team under his/her responsibility, in particular:

• Defining each person’s tasks, supervising them on a daily basis and checking the quality of their work (punctuality, rigour, quality, etc.).
• Drawing up working schedules for logistics teams for each department or facility.
• Organising and leading meetings of the team under his supervision.
• Participating in the recruitment of personnel for his/her team.
• Attending logistics meetings and accounting for his/her activities.

For ALIMA: Ensure vehicle fleet maintenance:

• Planning and overseeing timely preventative and curative maintenance of all project vehicles according to ALIMA standards.
• Instructing and monitoring drivers on correct driving habits and standard checks.
• Supervision of the supply/purchaser in the management and follow up of orders, as follow:
• Collect logistics orders coming from different departments or health facilities,
• Draw up and follow up orders according to the procedures in force.
• Make local purchases according to ALIMA supply procedures
• Ensure reception conditions of freight or arriving material as well as the organization and setting up of material before its shipment.
• Provide supervision and technical support to the storekeeper, as follow:

Reception of goods from suppliers

• Storage of medical supplies, food items, spare parts, tools, equipment and other logistics materials according to ALIMA stock management procedures
• Issuance to requesters or departments of medical supplies, food items, spare parts, tools, equipment and other logistics materials

Requirements

Education
Degree or equivalent in logistics management or high Diploma in a formal technical training.

Experience
At least two years of experience in a similar post.

Languages
English, Hausa and/or any other local languages

Knowledge

• Good technical skills in 2 or more of the following (electricity, mechanics, construction, supply chain management)
• Essential computer literacy (word, excel)

Competences

• Teamwork.
• Commitment.
• Stress Management.
• Diplomacy
• Negotiation
• Flexibility

Working conditions: Contract