Executive Assistant to the Managing Director / Chief Executive Officer at ActiveEdge Technologies

Job Summary

• Provide secretarial and administrative support to the MD/CEO.

Key Responsibilities  

• Handle incoming email, faxes and post; Screen telephone calls, enquiries and requests, and handling them when appropriate;
• Organise and maintain the MD's diaries and appointments;
• Deal with correspondence and writing letters, organise and take minutes at meetings (where required), and ensure the MD is well-prepared for meetings;
• Organise and store paperwork, documents and computer-based information;
• Handle administrative and logistical needs of the MD’s office ;( i.e. travel, accommodation, visas, etc.).

Qualifications

• A good first Degree in any discipline or Higher National Diploma
• At least 2 years post-graduation experience in working in a similar position
• Preferably male personnel's.

Competency and Skills Requirements
Technical Skills:

• Demonstrated ability to manage a busy diary and high level of correspondence.
• Demonstrated ability to maintain confidentiality; meet deadlines and schedules; work with detailed information/data; work in multiple locations (by assignment); and multitask.
• Demonstrated working knowledge of productivity tools such as the Microsoft Word, Excel, Access, etc. and preparing and maintaining accurate records
• Demonstrated ability to compose a variety of documents, and/or facilitate group discussions; and solve practical problems.

Soft Skills:

• Excellent communication (written and oral), interpersonal and negotiation skills
• High level of integrity and demonstrated ability to manage confidential information
• Good analytical and problem-solving skills
• Excellent organisation and management skills.
• Strong leadership, supervisory and people management skills
• High sense of responsibility, accountability and dependability
• Ability to stay calm, focussed and motivated under pressure.