Executive Assistant to the CEO at a Multinational FMCG Company

We are looking for a sharp, highly organized, and discreet Executive Assistant to provide dedicated support to the Chief Executive Officer. This is not a traditional admin role — the right candidate will be a trusted right hand to the CEO, anticipating needs, managing a complex schedule, and ensuring the CEO operates at maximum effectiveness. You will handle sensitive information daily and must exercise sound judgement with minimal supervision.

Key responsibilities:

Calendar & Schedule Management

• Manage the CEO's calendar end-to-end, including scheduling meetings, resolving conflicts, and protecting time for priority work.
• Coordinate domestic and international travel — flights, accommodation, visas, itineraries, and logistics.
• Prepare daily and weekly briefings to keep the CEO informed and on schedule.

Communication & Correspondence

• Screen, prioritize, and respond to emails and calls on behalf of the CEO where appropriate.
• Draft correspondence, presentations, reports, and internal communications to a high standard.
• Serve as a professional first point of contact for internal and external stakeholders.

Meeting & Event Coordination

• Organize and prepare for board meetings, executive sessions, and high-level engagements — including agendas, pre-reads, and minutes.
• Coordinate logistics for leadership retreats, town halls, and external events involving the CEO.
• Track action items and follow through on decisions made in meetings.

Executive Support & Confidentiality

• Handle confidential and commercially sensitive information with absolute discretion.
• Manage special projects and ad hoc requests, seeing them through to completion.
• Liaise with cross-functional teams and external partners on behalf of the CEO.
• Anticipate the CEO's needs and proactively resolve issues before they escalate.

What we're looking for

Experience

• 5 years in an Executive Assistant or senior administrative role, preferably supporting C-suite in a fast-paced, global corporate environment.

Communication

• Excellent written and verbal communication skills - able to represent the CEO professionally in any interaction. 
• Confident, articulate, and polished under pressure.

Discretion

• Demonstrated ability to handle confidential information with integrity. 
• High personal standards and a professional presence at all times.

Organization & detail

• Obsessively organized with strong attention to detail. 
• Comfortable managing multiple priorities simultaneously without dropping the ball.

Tech proficiency

• Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
• Comfortable with collaboration tools such as Teams, Zoom, Google Meet and SharePoint.

Proactivity & judgement

• Takes initiative without being prompted. Anticipates what is needed before being asked and uses sound judgement when making decisions independently.